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Flashcards in Exam 3 Study Guide Deck (64)
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1

benefits

non monetary pay
rewards given for membership
job security

2

legally required benefits

social security
unemployment insurance
unpaid family/medical leave
COBRA
workers compensation

3

why do companies offer benefits?

legally required
attract and retain employees

spending money before saves lots of money later

4

social security

comes from the social security act of 1935

retirement income: can choose when to start receiving retirement income (62 or 70 are options)

disability: strict definition of disability - must last one year or result in death (avg. check in 2013 was $1132/mo.)

medicare: health insurance coverage for 65+, which is usually 1.455 of a paycheck

survivor benefits: for a deceased employee's surviving family members. Average survivors check was $1214 in 2013

5

unemployment

temporary income when involuntarily unemployed

to qualify, must meet requirements showing they had been employed, be available and actively looking for work, and involuntary unemployment (laid off)

Usually lasts around 26 weeks.

6

unpaid family and medical leave (family and medical leave act)

companies with 50+ employees must provide up to 12 weeks unpaid leave

Birth or adoption of a child

Care for sick family member: spouse, child, or parent

Own serious health needs

Active duty (e.g., family member injured in active duty – 26 weeks)

Many do not take the whole three months if they can help it

7

worker's compensation

Medical care, continuing income and rehab expenses for those injured at work; survivors of those who die from the job

No-fault system

Amount paid depends on risk for an occupation, frequency/severity of injury, and specific injury

Roughly 2/3rds of salary at the time of injury

HR's role in WC: safety and training, audit workers' comp claims, and redesign jobs to lower risks

8

injury is a cost of doing business

covers employer's: assumed employment risk, negligent co workers, and contributory negligence *employees agree not to sue company in exchange for worker's comp

covers employees: cost of injury, temporary, partial, or permanent disability, and survivors insurance

9

health insurance

Health care coverage for employees & dependents

Medical, dental, vision, wellness programs, employee assistance programs, mental health & counseling

Patient & Affordable Care Act (PACA) of 2010 aka “Obamacare” - Aims to provide more affordable and consistent health care for Americans

Employers with 50 or more full time equivalent (FTE) employees are required to provide health coverage to full-time employees or else pay a tax penalty

Since health care is so expensive, companies are making employees pay more out of pocket, going for group discounts, and promoting employee health.

10

health insurance continued

Medical insurance terminology

COBRA - Allows employees to keep being enrolled in their health insurance 18-36 months after separating from company. “Qualifying event” = termination (not gross misconduct), reduced hours, employee death (in which case, survivors can start paying for it)

Health maintenance organization (HMO) - In-network coverage; need referrals to see specialists and pay out of pocket for those services. Costs less, but has limited access to services

Preferred provider organization (PPO) - Has in-network AND out-of-network coverage; more expensive but more flexibility and providers accessible under coverage

Employee wellness program - Aimed to reduce specific health risks (e.g., BP, obesity) via education, fitness facilities, and/or counselors.

11

voluntary benefits

insurance (life or long-term disability)

paid time off - sick leave, vacations, severance, and paid holidays

employer services - counseling, child care, elder care, gyms, foods, discounts

12

voluntary benefits: retirement

Defined Benefits (pension) plans: Fixed dollar amount of retirement income (based on salary in last 3-5 yrs). “Defined” in this context means you know what will be paid out to you upon retirement. Usually, the employer contributes everything in a defined benefits plan

Employment Retirement Income Security Act (ERISA) - Sets minimum standards for most voluntarily established pension and health plans to provide protection for individuals in these plans Vesting & portability

Created the Pension Benefit Guarantee Corporation (PBGC) - Insurance for retirement benefits; guarantees a basic benefit during employer’s financial difficulties

Major shift from defined benefits (pension) to defined contribution plans over the past few decades.

13

defined contribution plan

Contributions = Payments made for retirement from company, employee, or both.

“Defined” in this context means you know what is going into the retirement account now (e.g., 8%), but no guarantee on what will be there when you retire (due to investment risks, etc.).

E.g., 401k

Employees contribute by having part of their paycheck rolled into a retirement savings account (e.g., 8% per month).

Employer may match it, double it, or contribute absolutely nothing.

14

employee assistance programs (EAPS)

For alcohol/drug abuse, domestic violence, emotional impact of diseases, depression, eating disorders.

Accessed in a confidential manner (e.g., toll-free number or a web site).

Employees who reach out for these services are treated privately and their issues are not addressed with the employer.

Often addresses short-term problems, and any longer-term conditions (e.g., depression, stress) are referred to the appropriate resource (like a mental health provider).

15

advantages of EAP's

Reduced costs:
-Turnover, absenteeism
-Medical costs
-Unemployment insurance rates & workers’comp. rates
-Accidents
-Disability insurance

16

administering benefits

Flexible benefits plans or Cafeteria plans

Benefit plans that enable employees to choose the benefits that are best suited to their particular needs

A basic or core benefits package of life and health insurance, sick leave, and vacation ensures that employees have a minimum level of coverage

Employees use “credits” to “buy” whatever other benefits they need.

17

how to run a successful benefits program and control costs

online administration of benefits
higher deductibles
wellness programs
audit claims

1) competitive benefits information
2) allowing employee involvement
3) administering benefits
4) communicating employee benefits information
5) flexible benefits for a diverse workforce

18

safety and health - it's the law

In 2015, 2.9 million private-sectors workers reported nonfatal injuries and illnesses at work

Each year, the cost these injuries and illnesses totals more than $156 billion

$1 billion per WEEK in workers’ compensation alone!

In 2016, 5,190 employees died from work accidents

Back injuries, chronic pain, respiratory problems, and so on

Laws at state and federal levels to combat these problems.

19

OSHA of 1970

To “assure the safety and health of America’s workers by setting and enforcing standards; providing training, outreach, and education; establishing partnerships; and encouraging continual improvements in workplace safety and health.”

coverage - All nongovernmental employers and employees; state and local government employees

standards:

Apply to general industry, maritime, construction, and agriculture

Cover the workplace, machinery and equipment, material, power sources, processing, protective clothing, first aid, and administrative requirements

20

enforcing OSHA standards

OSH Administration helps to enforce OSHA. Employers have to:

1) Provide a safe workplace
2) Comply with OSHA standards
3) Document workplace injuries
4) Disclose hazard information to employees

Workplace inspections
Workplace inspections
Citations and penalties
On-site consultations
Voluntary protection programs
Training and education

21

OSHA inspection priorities

First Level - Inspection of imminent danger situations

Second Level - Investigation of catastrophes, fatalities, and accidents that result in hospitalization of five or more employees

Third Level - Investigation of valid employee complaints of alleged violations of standards or of unsafe or unhealthful working conditions

Fourth Level - Special-emphasis inspections aimed at specific high-hazard industries, occupations, or substances that are injurious to health

22

citations and penalties

Other-Than- Serious: A violation that has a direct relationship to job safety and health, but one unlikely to cause death or serious physical harm. OSHA may propose a penalty of up to $7,000-12,600 for each violation.

Serious: A violation where there is substantial probability that death or serious physical harm could result and the employer knew, or should have known, of the hazard. OSHA may propose a mandatory penalty of up to $7,000-12,600 per violation.

Willful: A violation that the employer intentionally and knowingly commits, or a violation that the employer commits with plain indifference to the law. OSHA may propose penalties of up to $ 70,000126,000 per violation.

23

incidence rate

a way to calculate the # of injuries and illnesses during a given year

24

why do incidents happen?

Unsafe working conditions, work schedules and fatigue, unsafe acts (e.g., Unsafe speeds, tampering with safety devices, lifting improperly), some people are more... accident prone.

25

creating a culture of safety

Promoting Safety Awareness:

Role of Supervisor (communicating the need to work safely)
Proactive Safety Training Program
First aid, defensive driving, accident prevention techniques, hazardous materials, and emergency procedures
Using technology to help with safety awareness and training
Regulatory instruction•OSHA’s Web-based eTools

26

typical safety rules

Using proper safety devices
Using proper work procedures
Following good housekeeping practices
Complying with accident- and injury-reporting procedures
Wearing required safety clothing and equipment
Avoiding carelessness and horseplay

27

enforcing safety rules

1.Jointly set safety standards with managers, 2.Participate in safety training
3.Help design and implement special safety training programs
4.Establish safety incentives and rewards
5.Be involved in accident investigations.

28

investigating and recording accidents

Recordable Case:

Any occupational death, illness, or injury to be recorded in the log (OSHA Form 300)

Recordable accidents include: death, days away from work, restricted work or transfer to another job, or medical treatment beyond first aid
Other problems include loss of consciousness or diagnosis of a significant injury or illness by a healthcare professional.

29

safety hazards and issues

Workplace Violence:

Any physical assault, threatening behavior, or verbal abuse occurring in the work setting.

Beatings, stabbings, suicides, shootings, rapes, near suicides, psychological traumas such as threats, obscene phone calls, an intimidating presence, and harassment of any nature such as being followed, sworn at, or shouted at.

Over 2 million nonfatal workplace violence incidents are reported annually in the form of assaults, robberies, thefts, hostage takings, hijackings, rapes, and sexual attacks

Workplace violence happens often

Some surveys report as 10-20 murders and 18,000 assaults PER WEEK

Sabotage & negligent hiring

30

how can HR reduce illnesses, violence, and bullying?

Heighten security measures
Set up protocol to get notifications and complete incident reports about accidents quickly
Improve employee screening
Conflict management training
Management commitment to and employee involvement in preventing acts of violence
Analyzing the workplace to uncover areas of potential violence
Preventing and controlling violence by designing safe workplaces and work practices
Evaluating violence program effectiveness
Having an emergency plan in place