INVENTORY SYSTEM AND SUPPLY ORDERING

Question 1

a form that accompanies an order to notify
the purchaser that an item ordered is not
currently in stock at the supply house and will
be sent at a later date

A. Back Order
Memo
B. Capital Supplies
C. Credit Memo
D. Expendable
Supplies

Answer 1

A

Question 2

large costly items that are seldom replaced,
these include equipment such as computers,
sterilizers and dental units

A. Back Order
Memo
B. Capital Supplies
C. Credit Memo
D. Expendable
Supplies

Answer 2

B

Question 3

a form that indicates the dentist’s account has
been credited for the cost of a returned item,
the amount appears as a credit on the
statement at the end of the month

A. Back Order
Memo
B. Capital Supplies
C. Credit Memo
D. Expendable
Supplies

Answer 3

C

Question 4

single use items, such as dental cements, local
anesthesia, and gypsum products

A. Back Order
Memo
B. Capital Supplies
C. Credit Memo
D. Expendable
Supplies

Answer 4

D

Question 5

list of the contents of a package, the price of
each item enclosed and the total charge

A. Invoice
B. Non-Expendable
Supplies
C. Purchase Order
D. Safety Data
Sheets

Answer 5

A

Question 6

reusable items that do not constitute a major
expense, this category generally includes most
dental instruments

A. Invoice
B. Non-Expendable
Supplies
C. Purchase Order
D. Safety Data
Sheets

Answer 6

B

Question 7

a standardized form for ordering supplies

A. Invoice
B. Non-Expendable
Supplies
C. Purchase Order
D. Safety Data
Sheets

Answer 7

C

Question 8

forms supplied by the manufacturer that
provide information about hazardous
material, these forms are required by the U.S.
government

A. Invoice
B. Non-Expendable
Supplies
C. Purchase Order
D. Safety Data
Sheets

Answer 8

D

Question 9

single less items like dental

A. Expendable
B. Non-Expendable
C. Capital Expense

Answer 9

A

Question 10

reusable items that do not constitute a major
expense such as dental instruments

A. Expendable
B. Non-Expendable
C. Capital Expense

Answer 10

B

Question 11

large costly items that are seldom replaced
such as computer, sterilizer and dental units

A. Expendable
B. Non-Expendable
C. Capital Expense

Answer 11

C

Question 12

HOW TO PLACE ORDERS

Answer 12

→
sales representative
→
you may call company’s customer service number
→
online purchase
→
software management

Question 13

____ keeps the record of the order dates
and product costs

Answer 13

administrative assistant

Question 14

T/f

someone should be assigned of ordering, receiving and
storing supplies, managing hazardous waste and
maintaining safety data sheets

Answer 14

T

Question 15

T/f

Shortage of supply causes stress and diminished productivity and
profitability.

Answer 15

T

Question 16

Tbf

not all dental supplies are purchased in one supplier

Answer 16

T

Question 17

T/f

shopping locally promote good relations and stimulates local
economy

Answer 17

T

Question 18

T/f

economic reasons, dentist order supplies for a larger catalog or
discount house

Answer 18

T

Question 19

T/f

These suppliers provide all basic dental supplies brand name and
generic. Make sure vendors are reliable, materials must be of
quality products and applicable with ADA specification.

Answer 19

T

Question 20

is a list of the stock and assets in the dental
clinic

Answer 20

inventory system

Question 21

DESIGNING AN INVENTORY SYSTEM

this may be done through:

Answer 21

Computer
System

Spreadsheets

Question 22

through spreadsheet software such as Excel or Access may be
used

Answer 22

CAPITAL EQUIPMENT INVENTORY CONTROL (ceic)

Question 23

this will be able to track all the major categories of capital
supplies and vital purchase and warranty information

Answer 23

CAPITAL EQUIPMENT INVENTORY CONTROL

Question 24

the spreadsheet contains:

Answer 24

o item
o date of purchase
o special number
o comments about products
o warranty dates
o necessary preventive maintenance

Question 25

can save time and guess work regarding the servicing of equipment A. SPREADSHEET SYSTEM B. AUTOMATED INVENTORY SYSTEM C. MANUAL INVENTORY SYSTEM

Answer 25

A

Question 26

helpful to the accountant for determining deprivation →this information should be received for preventive maintenance service o service is made when the dentist is out of the office A. SPREADSHEET SYSTEM B. AUTOMATED INVENTORY SYSTEM C. MANUAL INVENTORY SYSTEM

Answer 26

A

Question 27

dental suppliers/dealers provide inventory management system for their customers → they provide reference barcodes on products A. SPREADSHEET SYSTEM B. AUTOMATED INVENTORY SYSTEM C. MANUAL INVENTORY SYSTEM

Question 28

database linked to the office provides: o cost comparison for purchasing products from the company and can complete order o total value inventory can be provided A. SPREADSHEET SYSTEM B. AUTOMATED INVENTORY SYSTEM C. MANUAL INVENTORY SYSTEM

Answer 28

B

Question 29

o financial management and budgeting o can also track money spent for supplies o can also provide graph/charts for making monthly/yearly comparison A. SPREADSHEET SYSTEM B. AUTOMATED INVENTORY SYSTEM C. MANUAL INVENTORY SYSTEM

Question 30

→ card system or alphabetical list may suffice for inventory system → this kept in file drawers or notebook → a card is placed marked “to be ordered” A. SPREADSHEET SYSTEM B. AUTOMATED INVENTORY SYSTEM C. MANUAL INVENTORY SYSTEM

Answer 30

C

Question 31

→ after ordered card is removed and replaced with “on order” → when the item arrives, card is replaced and for on file → colored label tags may be used A. SPREADSHEET SYSTEM B. AUTOMATED INVENTORY SYSTEM C. MANUAL INVENTORY SYSTEM

Answer 31

C

Question 32

keeping bulk quantities of supply in use often is economical A. RATE OF USE B. SHELF LIFE C. AMOUNT OF CAPITAL OUTLAY D. LENGTH OF DELIVERY TIME E. AMOUNT OF STORAGE SPACE F. MANUFACTURERS SPECIAL OFFERS

Answer 32

A

Question 33

for infrequent use of materials and purchasing in bulk is inefficient A. RATE OF USE B. SHELF LIFE C. AMOUNT OF CAPITAL OUTLAY D. LENGTH OF DELIVERY TIME E. AMOUNT OF STORAGE SPACE F. MANUFACTURERS SPECIAL OFFERS

Answer 33

A

Question 34

check on the expiration date of the materials → do not purchase large quantity of items that cannot be used before expiration date A. RATE OF USE B. SHELF LIFE C. AMOUNT OF CAPITAL OUTLAY D. LENGTH OF DELIVERY TIME E. AMOUNT OF STORAGE SPACE F. MANUFACTURERS SPECIAL OFFERS

Answer 34

B

Question 35

the cash available will determine the item to be purchased in bulk amounts A. RATE OF USE B. SHELF LIFE C. AMOUNT OF CAPITAL OUTLAY D. LENGTH OF DELIVERY TIME E. AMOUNT OF STORAGE SPACE F. MANUFACTURERS SPECIAL OFFERS

Answer 35

C

Question 36

if frequently used material and if several days are required an order to arrive, increase the amount on hand A. RATE OF USE B. SHELF LIFE C. AMOUNT OF CAPITAL OUTLAY D. LENGTH OF DELIVERY TIME E. AMOUNT OF STORAGE SPACE F. MANUFACTURERS SPECIAL OFFERS

Answer 36

D

Question 37

→ lack of space prohibits the purchase of large quantities of supplies → a large storage space is beneficial economically and it increases efficiency A. RATE OF USE B. SHELF LIFE C. AMOUNT OF CAPITAL OUTLAY D. LENGTH OF DELIVERY TIME E. AMOUNT OF STORAGE SPACE F. MANUFACTURERS SPECIAL OFFERS

Answer 37

E

Question 38

→ manufacturers offer special rates on various materials → but if purchased and not used often and may stay often on the shelves and collects dust, is at no cost efficient A. RATE OF USE B. SHELF LIFE C. AMOUNT OF CAPITAL OUTLAY D. LENGTH OF DELIVERY TIME E. AMOUNT OF STORAGE SPACE F. MANUFACTURERS SPECIAL OFFERS

Answer 38

F

Question 39

T/f when receiving supplies, materials in the office, it should have an invoice, packing slip or both

Answer 39

T

Question 40

an enumeration of the enclosed items A. Packing Slip B. Invoice

Answer 40

A

Question 41

→ a list of the contents of the package, the price of each item enclosed and total charge → checks on items that coincides with the order A. Packing Slip B. Invoice

Answer 41

B

Question 42

→ may be placed on “to be paid” on files → at the end of the month a statement/request for payment will be received by the supplier A. Packing Slip B. Invoice

Answer 42

B

Question 43

T/f it should have a centralized area that is organized: o should allow for quick and easy retrieval o should be placed on a cool, dry or dark location o when new materials arrived, it should be stocked behind older supplies

Answer 43

T

Question 44

T/f it should have a centralized area that is organized: o should allow for quick and easy retrieval o should be placed on a cool, dry or dark location o when new materials arrived, it should be stocked behind older supplies This method reduces the chance of having to discard products that have reached their expiry date.

Answer 44

T

Question 45

T/f If hazardous materials, its product information includes: manufacturer’s name, address, emergency telephone and specific information about the ingredients of the product, storage instructions, health hazards data, spill or leak procedures and special safety precautions. Labelling on boxes with description of the contents can be important.

Answer 45

T