M1- Key components of project initiation

Question 1

What are the key components of the initiation phase in a project?

Answer 1

• Goals- Goals define what the project aims to accomplish. They provide a clear direction and purpose for the project.
• Scope- Scope defines the boundaries of the project, outlining what work needs to be done to achieve the goal.
• Deliverables- Deliverables are the tangible or intangible outcomes of the project that contribute to achieving the project goal.
• Success criteria- The standards by which project success is measured. These are often specific, measurable, and agreed upon by stakeholders.
• Stakeholders- Stakeholders are individuals or groups who have an interest in or are affected by the project.
• Resources- Resources refer to the budget, personnel, materials, and tools needed to complete the project.

Question 2

What is a project goal?

Answer 2

The specific objective the project is trying to achieve, often determined by senior leaders with input from the project manager.

Question 3

What is project scope?

Answer 3

The process of defining the work that needs to happen to complete the project.

Question 4

What are project deliverables?

Answer 4

The products, services, or results created to fulfill the project’s goals.

Question 5

What are some examples of tangible and intangible deliverables?

Answer 5

• Tangible: A chapter of a manuscript for a textbook.
• Intangible: Scheduling staff training for new software implementation.

Question 6

What is success criteria in project management?

Answer 6

The standards used to measure whether a project has successfully reached its goals.

Question 7

Who are stakeholders in a project?

Answer 7

Individuals or groups who have an interest in and are affected by the success and completion of a project.

Question 8

Why is it important to align stakeholders early in the initiation phase?

Answer 8

To ensure all stakeholders agree on the project’s goals and objectives before moving forward.

Question 9

What are resources in project management?

Answer 9

he budget, people, materials, and other assets needed to complete the project.

Question 10

Why is it important to identify resources early in the initiation phase?

Answer 10

To avoid running out of money, personnel, or materials mid-project.

Question 11

What is a project charter?

Answer 11

A document that defines the project, its goals, and the resources needed to accomplish them.

Question 12

What is the purpose of a project charter?

Answer 12

To organize project details, set a framework, and communicate the project plan to stakeholders.

Question 13

What happens after the project charter is drafted?

Answer 13

It is reviewed with key stakeholders for approval before moving to the planning phase.