M2- Monitoring and maintaining a project's scope

Question 1

What does “in-scope” mean in project management?

Answer 1

Tasks that are included in the project and contribute to the project’s overall goals.

Question 2

What does “out-of-scope” mean?

Answer 2

Tasks that are not included in the project and don’t contribute to the defined goals.

Question 3

Why is defining scope important?

Answer 3

It helps the team stay focused, manage time and budget, and avoid doing unnecessary work.

Question 4

What is scope creep?

Answer 4

Uncontrolled changes or growth in a project’s scope after it begins.

Question 5

Why is scope creep a problem?

Answer 5

It causes delays, increases costs, requires extra resources, and risks project failure.

Question 6

What are the two main sources of scope creep?

Answer 6

External and internal.

Question 7

What are external sources of scope creep?

Answer 7

Client requests, changing business environments, or shifting technologies.

Question 8

What are internal sources of scope creep?

Answer 8

Suggestions or changes from team members aiming to improve the product or process without approval.

Question 9

How can you prevent external scope creep?

Answer 9

• Clarify requirements before starting
• Set expectations and roles with stakeholders
• Document change request processes
• Get everything in writing

Question 10

How can you manage internal scope creep?

Answer 10

• Communicate the impact of changes
• Reinforce that all changes affect the bottom line
• Ensure team knows unapproved tasks increase risk

Question 11

What is the project manager’s responsibility regarding scope?

Answer 11

To maintain scope boundaries, reject out-of-scope suggestions, and prevent scope creep.