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Flashcards in PMF06042014 Deck (36):
0

IDENTIFYING RESOURCES

Q. As project manager, you should understand every person's ____and____ on the project

Roles and responsibilities

1

IDENTIFYING RESOURCES

Q. Likewise, your team members should know the ____and understand their own personal role and responsibilities within that chain

Chain of command

2

IDENTIFYING RESOURCES

Q. First, create a ____(see image). It spells out who can make or approve the decision

Responsibility Matrix

3

IDENTIFYING RESOURCES

Q. The groups performing work and which group needs to be consulted or informed in what's going on

Responsibility Matrix

4

IDENTIFYING RESOURCES

Q. A Responsibility Matrix includes 4 categories of responsibilities

RICA

5

IDENTIFYING RESOURCES

Q. R stands for

Responsible for doing

The group is responsible for performing work

6

IDENTIFYING RESOURCES

Q. I stands for...

Needs to be informed.

The group gets information

7

IDENTIFYING RESOURCES

Q. C stands for...

Consult before a decision.

However, they are not accountable for the decision that was made

8

IDENTIFYING RESOURCES

Q. A stands for...

Accountable ( for the decision or delegation)

The group makes or approves decision and delegates the work

9

IDENTIFYING RESOURCES

Q. Next, review the responsibility matrix with___during planning and workout any___before work gets started

Stakeholders
Disagreements

10

IDENTIFYING RESOURCES

Q. If part of your project does not have an owner, talk to the ___and ____to determine owners of the orphaned areas

Stakeholders
Project sponsors

11

IDENTIFYING RESOURCES

Q. If you use resources from other organizations, such as with outsourcing, subcontracting and partnering arrangements, ____how all the groups contributes in the responsibility matrix

Document

12

IDENTIFYING RESOURCES

Q. Next, create a _____, which shows the hierarchy and reporting structure for people involved with or working on a project

Project organizational chart

(Search: what is the typical charts used for android devt)

13

IDENTIFYING RESOURCES

Q. Your project organization chart identifies the ____so you know who to talk to if you need to escalate request or decision

Chain of command

14

IDENTIFYING RESOURCES

Q. Finally, identify the type and number of ____ that the project requires

Skilled team members

What skilled workers do you need?

15

IDENTIFYING RESOURCES

Q. A ____ is a tool you can use to determine these requirements

Skills Matrix

16

IDENTIFYING RESOURCES

Q. To build the skills matrix, first examine your ____ and identify the skills work packages require

Work Package Document

17

IDENTIFYING RESOURCES

Q. Second create the matrix with your project tasks in ___ and the skils you need in ____

Project tasks in rows
Skills you need in columns

18

IDENTIFYING RESOURCES

Q. Third, check boxes in the matrix when task requires specific skills. The number of check boxes for skill helps you identify how many____ you need with that skill

People

19

IDENTIFYING RESOURCES

Q. Fourth, estimate the___ of the project. To do this, assign typical ___ for each skill, then multiply the number of people by the pay rate.

Labor cost
Pay rate

20

IDENTIFYING RESOURCES

Q. You now have an idea of the type are number of skilled team members that the project requires as well as the estimate of the___

Labor cost

21

BUILDING A PROJECT BUDGET

Q. Most projects boiled down to money, making it, saving it, and the very least, staying it within the ____

Budgeted amount

22

BUILDING A PROJECT BUDGET

Q. The total cost of a project, i.e. the ____ is almost always important

Budget

23

BUILDING A PROJECT BUDGET

Q. As a project manager, you estimate the ____ by calculating the cost to complete all the work

Total project cost

24

BUILDING A PROJECT BUDGET

Q. In some cases, you present that budget to management and they decide whether the project make ___

Financial sense

25

BUILDING A PROJECT BUDGET

Q. In many instances however, you received a ____ from the management team, then its your responsibility to figure out how to plan the project to stay within that budget

Target cost

26

BUILDING A PROJECT BUDGET

Q. Now that you understand your role in building the ___ it's time to examine the cost that make up the project price tag

Budget

Cost in the budget

27

BUILDING A PROJECT BUDGET

Q. First, ___ are usually a big part of the project's cost

Labor cost

28

BUILDING A PROJECT BUDGET

Q. If you hire vendors or contractors, their charges go directly into your ____

Labor cost

29

BUILDING A PROJECT BUDGET

Q. Including____ is important because they contribute to whether the project make financial sense

Employee's cost

30

BUILDING A PROJECT BUDGET

Q. For employees, use the ___ i.e. salary and employee benefits which you can obtain from your HRD

Burden cost

31

BUILDING A PROJECT BUDGET

Q. Second, project could use other types of ____ resources such as equipment or office space that you rent

Time-based

32

BUILDING A PROJECT BUDGET

Q. Include these equipment and other time-based cost in your ____

Calculations

33

BUILDING A PROJECT BUDGET

Q. The third type of cost is ____, such as the paper you use to print sales material or the construction materials for a building

Material cost

34

BUILDING A PROJECT BUDGET

Q. Finally, be sure to include other type of ____ that do not fit in three previous categories e.g. travel, training, registration fees

Ancillary cost

35

BUILDING A PROJECT BUDGET

Q. Money is almost always a consideration with projects. You might need to know only whether the price tag is within your budget or you might have to show the project delivers the ____ your organization expects

Financial benefits