Process Objectives

Question 1

There is a business justification for initiating the project (documented in an outline business case)

Answer 1

Starting Up a Project

Question 2

All the necessary authorities exist for initiating the project

Answer 2

Starting Up a Project

Question 3

Sufficient information is available to define and confirm the scope of the project (in the form of a project brief)

Answer 3

Starting Up a Project

Question 4

The various ways the project can be delivered are evaluated and a project approach selected

Answer 4

Starting Up a Project

Question 5

Individuals are appointed who will undertake the work required in project initiation and/or will take significant project management roles in the project

Answer 5

Starting Up a Project

Question 6

The work required for project initiation is planned (documented in a stage plan)

Answer 6

Starting Up a Project

Question 7

Time is not wasted initiating a project based on unsound assumptions regarding the project’s scope, timescales, acceptance criteria, and constraints.

Answer 7

Starting Up a Project

Question 8

There is authority to initiate the project

Answer 8

Directing a Project

Question 9

There is authority to deliver the project product

Answer 9

Directing a Project

Question 10

Management direction and control are provided throughout the project’s life

Answer 10

Directing a Project

Question 11

The project remains viable

Answer 11

Directing a Project

Question 12

Corporate, programme management, or the customer has an interface to the project

Answer 12

Directing a Project

Question 13

There is authority to close the project

Answer 13

Directing a Project

Question 14

Plans for realising the post-project benefits are managed and reviewed.

Answer 14

Directing a Project

Question 15

The reasons for doing the project, the benefits expected, and the associated risks

Answer 15

Initiating a Project Process

Question 16

The scope of what is to be done and the products to be delivered

Answer 16

Initiating a Project Process

Question 17

How and when the project product will be delivered and at what cost

Answer 17

Initiating a Project Process

Question 18

Who is to be involved in the project decision-making

Answer 18

Initiating a Project Process

Question 19

How the quality required will be achieved

Answer 19

Initiating a Project Process

Question 20

How baselines will be established and controlled

Answer 20

Initiating a Project Process

Question 21

How risks, issues, and changes will be identified, assessed, and controlled

Answer 21

Initiating a Project Process

Question 22

How progress will be monitored and controlled

Answer 22

Initiating a Project Process

Question 23

Who needs information, in what format, and at what time

Answer 23

Initiating a Project Process

Question 24

How the corporate, programme management, or customer method will be tailored to suit the project

Answer 24

Initiating a Project Process

Question 25

Attention is focused on delivery of the management stage’s products. Any movement away from the direction and products agreed at the start of the management stage is monitored to avoid uncontrolled change and loss of focus.

Answer 25

Controlling a Stage process

Question 26

Risks and issues are kept under control

Answer 26

Controlling a Stage process

Question 27

The business case is kept under review

Answer 27

Controlling a Stage process

Question 28

The agreed products for the management stage are delivered to stated quality standards, within cost, effort, and time agreed, and ultimately in support of the achievement of the defined benefits.

Answer 28

Controlling a Stage process

Question 29

The project management team is focused on delivery within the tolerances laid down.

Answer 29

Controlling a Stage process

Question 30

Work on products allocated to the team is authorised and agreed

Answer 30

Managing Product Delivery process

Question 31

Team managers, team members, and suppliers are clear as to what is to be produced and what is the expected effort, cost, or timescales

Answer 31

Managing Product Delivery process

Question 32

The planned products are delivered to expectations and within tolerance

Answer 32

Managing Product Delivery process

Question 33

Accurate progress information is provided to the PM at an agreed frequency to ensure that expectations are managed

Answer 33

Managing Product Delivery process

Question 34

Assure the project board that all products in the stage plan for the current management stage have been completed and approved

Answer 34

Managing a Stage Boundary process

Question 35

Prepare the stage plan for the next management stage

Answer 35

Managing a Stage Boundary process

Question 36

Review and, if necessary, update the PID; in particular, the business case, project plan, project approaches, project management team structure and role descriptions

Answer 36

Managing a Stage Boundary process

Question 37

Provide the information needed for the project board to assess the continuing viability of the project

Answer 37

Managing a Stage Boundary process

Question 38

Record any information or lessons that can help later management stages of this project and/or other projects

Answer 38

Managing a Stage Boundary process

Question 39

Request authorisation to start the next management stage.

Answer 39

Managing a Stage Boundary process

Question 40

Review and, if necessary, update the PID; in particular the customer’s quality expectations, project approaches and controls, and role descriptions

Answer 40

Managing a Stage Boundary process

Question 41

Provide the information needed for the project board to assess the continuing viability of the project

Answer 41

Managing a Stage Boundary process

Question 42

Prepare an exception plan as directed by the project board

Answer 42

Managing a Stage Boundary process

Question 43

Seek approval to replace the project plan or stage plan for the current management stage with the exception plan

Answer 43

Managing a Stage Boundary process

Question 44

Verify user acceptance of the project product

Answer 44

Closing a Project Process

Question 45

Ensure that the host site is able to support the products when the project is disbanded

Answer 45

Closing a Project Process

Question 46

Review the performance of the project against its baselines

Answer 46

Closing a Project Process

Question 47

Assess any benefits that have already been realised and update the benefits management approach to include any post-project benefit reviews

Answer 47

Closing a Project Process

Question 48

Ensure that provision has been made to address all open issues and risks, with follow-on action recommendations

Answer 48

Closing a Project Process