VOLUME 5 Flashcards
(106 cards)
1
Q
IT IS THE DUTY OF WHOM TO BE THOROUGHLY FAMILIAR WITH ALL FORMS, WHICH THEY MAY BE REQUIRED TO USE?
A
ALL MEMBERS
2
Q
NO ADDITION OR ELIMINATION OF FORMS, RECORD BOOKS, OR FILES WITHOUT APPROVAL OF?
A
ADMINISTRATIVE OFFICE
3
Q
ALL INVESTIGATIVE REPORTS SUBMITTED IN?
A
DUPLICATE
4
Q
FORWARD FORMS OR REPORTS ON THE FORM PROVIDED, WHAT IS USED WHEN NO OTHER REPORT IS PROVIDED?
A
F 225
5
Q
FORM WITH “F” PREFIX IS?
A
PERMANENT DEPARTMENT FORM
6
Q
WHAT IS A FORM WITH “TEMP” PREFIX?
A
A TEMPORARY FORM WITH A FIELD TEST OF 6 MONTHS OR LESS
7
Q
HOW LONG ARE STATION FIRE PREVENTION FORMS KEPT?
A
3 YEARS FROM DATE MAKING RECORD
8
Q
WHO MAINTAINS BRUSH CLEARANCE FORMS?
A
STATIONS WHICH HAVE OCCUPANCIES AND LOTS THAT ARE IN THE SCOPE OF THE BRUSH CLEARANCE PROGRAM
9
Q
HAZARDOUS VEGETATION/REFUGE FILE IS MAINTAINED WHERE?
A
CARDBOARD BOX
10
Q
NOTICE OF NON COMPLIANCE F-1308 GOLDENROD IS FILED BY
A
MAP BOOK AND PAGE NUMBER IN NUMERICAL ORDER
11
Q
PREFIRE PLANNING COMPRISES OF 2 SECTIONS IN WHAT ORDER?
A
MAPS
INSPECTIONS OUTSIDE OF STATIONS FIRST IN DISTRICT
12
Q
MAP BLOCK NUMBERS ARE IDENTIFIED NUMERICALLY STARTING WITH WHAT NUMBER?
A
“1”
13
Q
WHEN USED FOR IDENTIFICATION ON FOLDERS OR RECORDS, MAP BLOCK NUMBERS SHALL BE?
A
FOLLOWED BY STATION NUMBER
14
Q
F-8 IS FOR?
A
ROSTER CHANGE
15
Q
F-8
COPIES?
FORWARD?
EXCEPTION TO FORWARDING?
CHANGES?
A
3 COPIES;
FORWARD 24 HOURS AFTER ANY CHANGES, THROUGH CHANNELS TO PERSONNEL SERVICES;
EXCEPTION, VERBAL NOTIFICATION OF ON DUTY STATION COMMANDER
CHANGES ARE UNDERLINED IN RED INK
16
Q
F-11
A
STATION DAILY ROSTER
17
Q
HOW LONG DO YOU RETAIN F-11?
A
UNTIL USEFULNESS HAS PASSED
18
Q
F-18 A
F-18 B
A
REQUEST FOR TRANSFER
REQUEST FOR TRANSFER PRIMARY VACANCIES
19
Q
F-18
COPIES
RETAINED
ROUTING
A
2 COPIES;
END OF CALENDAR YEAR
ORIGINAL TO BUREAU
DUPLICATE TO MEMBER
20
Q
F-41
A
REVISION REPORT,
USED TO RECOMMEND REVISION IN THE MANUALS,
NOTIFY PLANNING
21
Q
F-41
COPIES
RETAIN?
A
1;
UNTIL PLANNING TAKES ACTION
22
Q
DL44C
A
APPLICATION FOR COMMERCIAL DL
23
Q
DL 44C
COPIES
FORWARD
A
1;
DMV WITH DL 51 AND DL 51A
24
Q
F-70 HYDRANT TEST RECORD
A
USED TO RECORD HYDRANT TESTING
USED TO COVER 5 HYDRANT TESTS
25
F-70
COPIES
RETAIN
1
HYDRANT BOOK
26
F-80, STORE REQUISITION
COPIES
RETAIN
FORWARD
MAINTAIN
3
3 MONTHS AT ASSIGNMENT
3 YEARS FOR MEDICAL SUPPLIES
FORWARD 2 COPIES TO CONCERNED DEPARTMENT
MAINTAIN 1 COPY IN MEMBERS/STATIONS FOLDER
27
FORM GENERAL 84B WITNESS CARD
COMPLETED BY?
COPIES?
MAINTAIN?
FORWARD WITH?
NON CITY EMPLOYEE WITNESS ON SCENE OF ACCIDENT
1
PERMANENTLY
FORWARD WITH FG-88
28
FORM GENERAL 88, ACCIDENT REPORT
PREPARED WHEN?
COPIES?
MAINTAIN?
FORWARD?
5;
PERMANENTLY;
WITHIN 24 HOURS TO BUREAU THROUGH CHANNELS THEN FORWARDED TO PERSONNEL SERVICES
29
F-95 FIRE HYDRANT RECORD
USED TO KEEP RECORDS OF HYDRANTS. HOW MANY HYDRANTS PER LINE?
1
30
F-95
COPIES?
RETAIN?
FORWARD?
2;
PERMANENTLY;
WHEN NEW PAGES ARE REQUIRED
31
TO SUGGEST NEW METHODS OR PROCEDURES?
F-100 SUGGESTION FORM
32
HOSE INVENTORY RECORD?
F-121 TO RECORD DATE HOSE WAS ISSUED
10 YEARS EXPECTED LIFE
33
WHERE IS THE F-122 HOSE AND SALVAGE COVER OVERLAY KEPT?
BOOK 55
34
F-129, ANNUAL HOSE TEST RECORD
COPIES:
ROUTING:
RETAIN?
2;
1 COPY TO EQUIPMENT ENGINEERING
DUPLICATE IN BOOK 55
35
F-150 ACCIDENT REPORT
COPIES:
FORWARD:
ROUTING:
1;
AFTER OBTAINING ALL RECORDS (F-225, FG-88, FG-84)
BUREAU COMMANDER
36
F-151 ACCIDENT REPORT PROCEDURES IS KEPT WHERE?
KEPT IN ACCIDENT PACKET
37
F-181 FUEL USE REPORT
COPIES:
FORWARD:
ACCOUNTING:
DELIVERY:
DAILY RECORD OF FUEL DISPENSED OR DELIVERED;
1 USE FOR ONLY 1 MONTH;
CLOSE OF EACH MONTH TO ACCOUNT SERVICES;
FIGURES MAY BE ROUNDED, MEMBER DISPENSING SHALL COMPLETE ENTRIES;
ADD TO RUNNING TOTAL, ENTER BEFORE AND AFTER READINGS;
PRIOR TO 0800HRS: COMMANDER SHALL REVIEW ENTRIES
38
F-215 LOAN RECEIPT
COPIES
2
39
F-340 A, B, C, E FIRE LIFE SAFETY VIOLATION
COPIES:
RETAIN:
RE-INSPECT:
A/B: 3
C/E: 2
RETAIN: 3 YEARS
SHALL NOT BE OVER 30 DAYS OF ISSUE
40
F-340 D FIRE PROTECTION PERFORMANCE CERTIFICATION
COPIES:
RETAIN:
ROUTING:
4;
5 YEARS
1, 2, 3 TO OWNER
4 IN STATION FILE
41
F-366 PRIVATE HYDRANT REPORT
COPIES:
FILE:
2
HYDRANT TEST BOOK
42
F-367
FIRE HYDRANT REPORT
SENT TO STATIONS WHEN INSTALLED, ENLARGED, RELOCATED, OR REMOVED
43
F-367 FIRE HYDRANT REPORT
COPIES:
FORWARD:
2
TO HYDRANT UNIT WITHIN 14 DAYS OF RECEIPT
44
F-377 BIMONTHLY INSPECTION
TO DOCUMENT PREVENTIVE MAINTENANCE OF APPARATUS
45
F-377
COPIES:
RETAIN:
FORWARD:
2;
6 COPIES IN LOG BOOK;
TO BC NO LATER THAN THE DAY BEFORE INSPECTION OR 15TH
46
F-380
APPARATUS YEARLY MILEAGE
TO RECORD MILES DRIVEN IN A FISCAL YEAR AND TOTAL MILES OF VEHICLE
47
F-380
COPIES:
RETAIN:
FOWARD:
2;
1 YEAR;
S&M BY 10 DAYS AFTER THE NEW YEAR
48
F-362 FUEL USAGE REPORT
FUEL CONSUMED DURING PUMPING, AERIAL, AND ALL OFF HIGHWAY MILES
49
F-362
COPIES:
FORWARD:
2;
ACCOUNT SERVICES NO LATER THAN 5 DAYS AFTER END OF EACH MONTH
50
F-620 ACCIDENT PACKET
RETAIN:
FORMS:
PERMANENTLY IN DEPARTMENT VEHICLES;
FG-84, FG-88, F-150, F-151
51
F-701
STATISTICAL INFORMATION
COPIES:
RETAIN:
2; 1 LOG BOOK, 1S&M
IN LOG BOOK
52
F-702
ASSIGNMENT RECORD
RETAIN:
IN LOG BOOK
53
F-702, WHEN TRANSFERRED OR DETAILED, WHO CHECKS THE INVENTORY?
OFFICER
54
F-704, MAINTENANCE RECORD
COPIES OF MAINTENANCE AND LUBE RECORDS
55
F-704
COPIES:
RETAIN:
1;
LAST 6 COPIES
56
F-705 REPAIR RECORD
RETAIN:
IN LOG BOOK
57
F-706 BATTERY RECORD
COPIES:
RETAIN:
1;
WHEN COMPLETELY FILLED
58
F-709 FIREFIGHTING INVENTORY RECORD
RETAIN:
IN LOG BOOK
59
F-710 TIRE RECORD
COPIES:
RETAIN:
1;
PERMANENTLY IN LOG BOOK
60
F-972, DAILY PRE-TRIP INSPECTION RECORD
USED BY MEMBERS RESPONSIBLE FOR HEAVY APPARATUS CHECKS
61
F-972,
COPIES:
RETAIN:
1
1 MONTH AFTER LAST ENTRY IN LOG BOOK
62
F-973W/M
WEEKLY/MONTHLY
APPARATUS/EQUIPMENT CHECK RECORD
COPIES:
RETAIN:
1;
1 MONTH AFTER LAST ENTRY IN LOG BOOK
63
F-974 RESERVE APPARATUS CONDITION AND INVENTORY RECORD
COPIES:
RETAIN:
1;
IN LOG BOOK 1 YEAR AFTER LAST ENTRY
64
F-975, LIFELINE/RESCUE KIT
DOCUMENT:
DATE OF USE, USAGE AND MONTHLY INSPECTION OF KIT
65
F-975;
ENTER:
RETAIN:
1 OPERATION PER LINE;
IN BOOK 55
66
F-976, ANNUAL GROUND LADDER INSPECTION
COPIES:
RETAIN:
FORWARD:
1;
LOG BOOK;
TO S&M WHEN LADDER IS REMOVED FROM SERVICE
67
F-977, APPARATUS INSPECTION CHECKLIST
USED BY COMPANY COMMANDERS AND BATTALION COMMANDERS TO DOCUMENT BI-MONTLY INSPECTION OF APPARATUS
68
F-977
COPIES:
RETAIN:
SIGNATURES:
1;
3 YEARS IN LOG BOOK;
BATTALION AND COMPANY COMMANDER
69
F-978, HEAVY APPARATUS UNDERCARRIAGE INSPECTION CHECKLIST
USED BY BC AND COMPANY COMMANDER TO DOCUMENT 4 MONTH INSPECTION OF APPARATUS UNDERCARRIAGE
70
F-978A,
COPIES:
RETAIN:
SIGNATURE:
1;
3 YEARS IN LOG BOOK;
BC AND CC
71
F-978B, HEAVY APPARATUS UNDERCARRIAGE INSPECTION RECORD
USED BY BC TO DOCUMENT 4 MONTH INSPECTION OF APPARATUS UNDERCARRIAGE
72
F-978B,
COPIES:
RETAIN:
SIGNATURE:
2, 1-S&M, 1-LOG BOOK;
3 YEARS IN LOG BOOK;
BC SIGNS
73
F-979, SCBA INSPECTION CHECKLIST
USED BY CC AND BC TO DOCUMENT BI MONTHLY INSPECTION OF SCBA'S
74
F-979,
COPIES:
RETAIN:
SIGNATURES:
1;
3 YEARS BOOK 55
BC AND CC
75
WHAT FORM IS USED FOR DEFICIENCY OBSERVED IN APPEARANCE, ATTITUDE, WORK HABITS, PERFORMANCE OR ACTIONS?
F-1104, NOTICE TO IMPROVE
76
WHO MAY ISSUE AN F-1104 TO SECURE CORRECTION OF DEFICIENCY?
ANY SUPERVISOR WITHIN A MEMBERS CHAIN OF COMMAND WITH DIRECT KNOWLEDGE
77
F-1104,
COPIES:
RETAIN:
ROUTING:
3;
UNTIL DEFICIENCY CORRECTED OR PERMANENTLY;
1 TO MEMBER, 1 TO OFFICER, MEMBERS BUREAU COMMANDER;
78
F-1104
SIGNATURE:
MEMBER MUST SIGN COPIES, BUT SIGNATURE DOES NOT DENOTE CONCURRENCE OR NON CONCURRENCE
79
WHAT IF MEMBER REFUSES TO SIGN F-1104?
ISSUING SUPERVISOR SHALL SIGN IN MEMBERS PRESENCE (DATE AND TIME) DOCUMENTING MEMBERS REFUSAL
80
WHAT BOX DO YOU CHECK FOR F-1104?
CONCUR OR DO NOT CONCUR
81
WHEN DEFICIENCY IS CORRECTED AND IN NO CASE LONGER THAN 6 MONTHS FROM DATE OF ISSUE, THE MEMBERS IMMEDIATE SUPERVISOR SHALL INDICATE SO ON?
FIRST AND SECOND COPY
82
WHEN DEFICIENCY IS CORRECTED, WHO SHALL FORWARD THE SECOND COPY THROUGH CHANNELS TO MEMBERS BUREAU COMMANDER?
IMMEDIATE SUPERVISOR
83
WHEN THE BUREAU COMMANDER RECEIVES SECOND COPY OF DEFICIENCY CORRECTED, THE BUREAU COMMANDER SHALL?
RETURN SECOND AND THIRD COPIES TO MEMBER
84
WHAT HAPPENS WHEN A DEFICIENCY IS NOT CORRECTED?
ADDITIONAL NOTICES MAY BE ISSUED;
CTS ENTRY BUT NOTICES SHALL NOT BE ATTACHED TO ENTRY
85
WHAT IS USED WHERE SERIOUS OR REPEATED VIOLATIONS THAT NECESSITATE APPROPRIATE ACTION AND PROPER DOCUMENTATION?
F-1105 REPRIMAND
86
ALL REPRIMANDS SHALL BE WRITTEN BY WHO?
PSD
87
HOW IS REPRIMAND FORWARDED?
EMAIL TO MEMBERS BUREAU COMMANDER AND FORWARDED THROUGH CHANNELS TO MEMBERS IMMEDIATE SUPERVISOR
88
HOW MANY COPIES OF F-1105?
3;
1-MEMBER
1-PSD
1-MEMBER'S PERSONNEL FOLDER AT PERSONNEL SERVICES SECTION
89
IMMEDIATE SUPERVISOR RESPONSIBILITY FOR F-1105?
SIGN ALL THREE COPIES AND RETURN 2 TO IMMEDIATE SUPER, WHO WILL FORWARD TO PSD WITHOUT DELAY
90
CAN AN EMPLOYEE HAVE A REP DURING ISSUANCE OF F-1105?
YES
91
MEMBER MUST DO WHAT WHEN ISSUED AN F-1105?
SIGN AND DATE AND INDICATE CONCURRENCE/NON CONCURRENCE
92
WHAT IF A MEMBER REFUSES TO SIGN F-1105?
ISSUING SUPERVISOR SHALL SIGN IN MEMBERS PRESENCE (TIME AND DATE) DOCUMENTING MEMBERS REFUSAL
93
A MEMBER MAY REQUEST AN ADMINISTRATIVE APPEAL (GRIEVANCE) CHALLENGING THE REPRIMAND PER?
FF BILL OF RIGHTS ACT
94
GRIEVANCE BEGINS ON DAY FOLLOWING DAY REPRIMAND WAS PRESENTED TO MEMBER FOR A PERIOD OF?
15 CALENDAR DAYS
95
DURING THE PERIOD OF TIME IN WHICH THE APPEAL IS PROCEEDING THROUGH THE GRIEVANCE PERIOD, THE 2 ORIGINALS OF THE REPRIMAND SHALL BE RETAINED BY?
PSD
96
WHAT HAPPENS IF THE APPEAL IS APPROVED?
THE 2 ORIGINALS RETURNED TO MEMBER
97
WHAT IF A MEMBERS APPEAL IS DENIED?
MEMBER HAS 30 CALENDAR DAYS TO FILE A WRITEN RESPONSE
98
THE MEMBERS WRITEN RESPONSE SHALL BE ATTACHED AND ACCOMPANIED BY THE REPRIMAND WHERE?
MEMBERS PERSONNEL FILE
99
F-1105 RETAINED:
PERMANENTLY IN MEMBERS FOLDER AT PERSONNEL SERVICES
100
F-1105
ROUTING:
1-MEMBER
1-OFFICER
1-PSD THEN FORWARDED TO PERSONNEL SERVICES
101
F-1109A
VISITOR WAIVER
SIGN PRIOR TO USE OF FACILITY OR EQUIPMENT
102
F-1109A
COPIES:
RETAIN:
FORWARD:
2;
1 YEAR;
BC
103
F-1109B
INDEMNITY AGREEMENT
USED BEFORE VISITOR USES FACILITY/EQUIPMENT NOT EMPLOYED BY CITY;
USE WITH F-1109A
104
F-1122 PERFORMANCE EVALUATION
TO RECORD EMPLOYEE PERFORMANCE OF DUTIES
105
F-1122
COPIES:
RETAIN:
ROUTING:
COPY:
1;
PERMANENTLY;
PERSONNEL SERVICES SECTION;
GIVEN TO EMPLOYEE AT TIME OF EVALUATION
106
