Admin/ Letters Flashcards
LETTER:
Date
Name of Addressee
Dear Name:
Subject: (Optional)
Sincerely
Initials Name of Fire Chief Enclosure
pc: (photocopy or printed copy)
DATE (8th Line Down From the Margin)
NAME of ADDRESEE (5th Line Down From Date)
DEAR NAME: (2nd Line Down From Address)
SUBJECT: (2nd Line Down From Salutation)
SINCERELY, (2nd Line Down From Body of Letter)
INITIALS (Directly Under Signature)
(All Caps Except Typist)
NAME of FIRE CHIEF (4th Line Down From Closing)
Enclosure (2nd LineDown From Signature Block)
PC: (2nd Line Down From Enclosure Line)
Business Letter
-Written on Department Letterhead Using (Full Block Format)
Inside Address Contains Name, Address of Addressee and Thier Title
After Salutation a Colon Will Be Used
Body Begins 2 Spaces Below Salutation
Body Should be Single Spaced
Page 2 Format Used at Top Left Hand Corner Name of Addressee
Memorandum:
- Request for New Equipment
- New Procedure
- Correct an Existing Problem
TO: (8th Line Down From the Top Margin)
FROM: Title, Name Initial Only Company
DATE:
SUBJECT: Request for New Equipment- New Procedure- Correct an Existing Problem
First Paragraph- Point Out Situation as it Exists
Second Paragraph- Relate to the Problem You Have With Apparatus, Station, Equipment or est..
Third Paragraph- Identify Solution to the Problem
Last Paragraph- Justification for the Changes
pc: Signature Under Approved or Denied and Date Signed
Vehicle Accident Memorandum
TO: (8th Line Down From the Top Margin)
FROM: Title, Name Initial Only Company
DATE:
SUBJECT: Vehicle Accident Memorandum Letter Concerning Fire-Rescue Vehicles Administration Policy #11 should be Consulted
Items Concerning Accident in Letter:
- Facts Led to the Accident
- Your Version of What Happened
- Steps Taken After the Accident
No Signiture Required
Memorandum for Information
- Used for Information to Anyone in Organization or City Office.
- Example Inform District Chief Your Running Late, Lost Equipment or To Pass on Information Est…
- Pink Memorandum can be Used for Less Formal Communication for Inter-Deaprtmental Mail
Page 2 of a Letter
Heading Placed at the Top -Heading Includes
*1st Line Name of Addressee
*2nd Line Page Number
*3rd Line Date Typing Body Begins 3 Lines Below Heading Have At least 3 Lines From the Body, Before Doing Closing
Page 2 of a Business Letter
Name of Addressee in Top Left Hand Corner
Page Number
Date
Sincerely, (2nd Line Down From the Body)
