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Flashcards in Chapter 7 Deck (60)
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1

What are the margins for navy correspondence?

Allow l-inch top, bottom, left, and right margins on each page.

2

What is the preferred font for Navy Correspondence

Times New Roman.

3

If “in reply refer to” is printed on your activity’s letterhead paper,

type the Standard Subject Identification Code (SSIC) on the next line.

4

If “in reply refer to” is not printed on your activity’s letterhead paper,

type the SSIC on the second line below the letterhead, starting 2 inches or more from the right edge of the paper.

5

How many parts of a sender’s symbol are in a standard letter?

3 parts

6

What are the three parts of a sender’s symbol

-SSIC

-Originator’s Code Without Serial Numbers, Originator’s Code With Serial Numbers, Originator’s Code, By Itself or in a Serial Number, Originator’s Code With Serial Numbers.

-date

7

When does a letter not contain a “From” line?

With a letter that will be used with a window envelope.

8

Where do you type “From” in a letter?

at the left margin on the second line below the date line.

The text begins two spaces after the colon. If the entry is longer than one line, start the second line under the first word after the heading.

9

Should you use multiple titles in a letter?

No

10

Where does the classification marking go in the letter?

Right next to the serial number with no space.

11

What must be given tow classified letter?

A serial number.

12

When can a from line be omitted from a letter?

If a letter is used with a window envelope.

13

What is a “from” line composed of?

Activity head title and activities name

14

How many spaces after the colon in the “form” line do you start typing.

2

15

How many lines below the date do you start the “from" line in a letter?

2

16

How many spaces from the colon in a “to” line do you start typing?

6

17

Where does the “to” line begin?

One line below the “froml line

18

When do you use “via” in a letter?

Use a “Via:” line when one or more activities outside of your activity should review a letter before it reaches the action addressee.

19

Where does the “via” line go in a letter?

Below the “to” line.

20

How many spaces follow the colon in a “via” line?

5

21

When do you start numbering “via” addresses?

After 2

22

What does the "Subj" line consist of in a letter

The subject line consists of a sentence fragment that tells readers what the letter is about.

23

Do you capitalize every letter after the colon in the "Subj" line?

Yes

24

Do you use acronyms in a subject line?

No

25

How many spaces after "Subj:" do you start typing?

3

26

Do you avoid using "NOTAL" references if possible?

yes

27

When do you start typing "Ref:" line?

2 lines below the subject

28

When do you start typing after the colon in the "Ref:" line?

4

29

How do you label references and what do you do after 26 references?

a-z
if 26 or more aa, bb, etc.

30

What does naval correspondence need in regards to references?

(a) the SNDL originator short title,
(b) the type of correspondence (“ltr” or “memo”),
(c) the SSIC,
(d) the originator’s code by itself or in a serial number, and (e) the date.

EXAMPLE:
COMCARSTRKGRU NINE ltr 7200 Ser N00/124 of 17 Apr 15 USS PORTER ltr 5216 Ser DDG 78/437 of 7 Mar 06 (NOTAL)
CNO memo 5216 Ser 09B33/6U317731 (undated)