Contract Administration Flashcards
What are the different certificates that need to be issued under JCT.
Interim payment certificates (check)
Practical completion
Partial possession
Non completion certificate
Certificate of making good
What is practical completion?
Trigger the the end of detect liability period begins.
Insurance handed over to client
Handover of the site
Liquidated damages can no longer be applied.
What does it mean by time is at large
There there is no enforceable completion date for a construction project, or the agreed-upon date is no longer valid
What are the payment timescale under JCT
- Due date 7 days after the valuations day
- Certificate issued by 5 day from the due date
-Final date for payment -14 days from due date
- Pay less notice need to be issued 5 days before the final date of payment.
What is the roles of the employers agent?
Act as a liaison between the client and the contractor, and their responsibilities monitoring the contract and coordinating with the project team throughout the project.
On Bilton Road - What did you include in your instruction to the contract
Scope of works
Cost implication
Any programme implications
Any back up information
On Merton Road - Why was it important that a building control certificate is in place before handover?
Ensure all building regulations are meet
What is building warranty?
An insurance policy that protects against defects in the construction of a new or renovated property
What is the purposed of a vesting certificate?
Certificate used to confirm that ownership of the goods, plant or materials will transfer from one party to another on payment.
Projects the client in an event of contractor insolvency.
What information was required on the vesting certificate
What the material are
Locate of where the materials is stored,
Photos with the material labelled with the clients name
What happens at practical completions?
- Handover of the building to the client
- Half of the retention is released
- End of LD liabilities
- Client is responsible for insuring the building
- Defect liability period starts
What certificate will need to be issued for the contractor to be liable for LADs?
Non completion and withholding notice
Can you tell me what happens to LADs in the instance of partial possession?
LAD will not apply as partial possession is not a contractual binding date. LDs would only apply of the works is delayed from the contract completion date
What would you expense to see in a loss and expense claim?
Formal application from the contract, cost breakdown. Contractor quotations to substantiate the claim
Are there any events that will entitle the contractor to time but no cost?
If the event is a relevant event and not a relevant matter such as force majeure
With reference to Contract Administrator – can you explain the difference between a Contract Administrator and Employers Agent?
A CA is used in traditional contracts to administer the contract. An Ea is used on B&D to act as a client representative and to ensure works are carried out in accordance with the ER
How do you ascertain the cost of a variation submitted by the contractor?
- Firstly, if the variation is valid
- Apply similar, contract rates or prices.
- Fair value and market comparison.
- Records such as quotations, invoices and Daywork sheets recording time.
