Part 2.1 Flashcards
(118 cards)
1
Q
What is the primary purpose of information access/retrieval tools?
A
To facilitate access to various information sources and formats
2
Q
What environments do information access tools operate in?
A
Traditional library systems and modern digital information environments
3
Q
What is the focus of access or retrieval tools?
A
Using the best tools to access or retrieve information
4
Q
What are access tools considered to be?
A
Information location aids
5
Q
What do access tools help identify?
A
What a library, archive, museum, and other information centres have in stock for use
6
Q
Fill in the blank: Access tools are used in identifying what a library, archive, museum and other information centres have in _______.
A
[stock for use]
7
Q
Who are the authors referenced regarding information access tools?
A
Udofot and Nwachukwu
8
Q
What are systems created to enhance access to or retrieval of information called?
A
Information retrieval tools
These tools are crucial for efficient information management.
9
Q
What are essential building blocks for libraries, archives, museums, and other information centres?
A
Information access tools
These tools facilitate the organization and retrieval of information.
10
Q
Name one type of information access tool used in traditional environments.
A
Library catalogs
Library catalogs help users locate books and other resources within a library.
11
Q
What is another type of information access tool that provides summaries of articles?
A
Abstracts
Abstracts summarize the main points of research articles or papers.
12
Q
What tool lists sources on a specific topic, usually in a structured format?
A
Bibliographies
Bibliographies provide references for further reading and research.
13
Q
What type of tool helps users locate specific information in a body of work?
A
Indexes
Indexes provide a systematic arrangement of topics and page numbers in a document.
14
Q
What are tools that assist in locating archival materials or collections?
A
Finding Aids
Finding aids help users navigate through complex archival collections.
15
Q
What term refers to lists of items or records that may contain relevant information?
A
Registers
Registers can include various types of information, such as names, dates, and events.
16
Q
What is a library catalogue?
A
A systematic list of a library’s collection indicating the logical position of materials in the library.
The catalogue is the most commonly used access tool in a library.
17
Q
Why is the library catalogue important?
A
It is a critical information retrieval tool that allows users to understand the library’s complete holdings and indicates where books are located on the shelves.
18
Q
What are the purposes of a library catalogue?
A
- To show library holdings by a given author
- To show library holdings on a given subject and related subjects
- To show library holdings in a given form of literature
- To help in the choice of books regarding its edition and other characteristics.
19
Q
What type of information does a library catalogue provide?
A
It provides information when the author, title, or subject is known.
20
Q
What is an abstract?
A
A concise summary of a publication, article, or any other literary composition.
21
Q
What does an abstract provide to readers?
A
A comprehensive idea of the content of the document, allowing users to select appropriate sources of information in a specific area.
22
Q
Fill in the blank: A library catalogue is essential for effective use of a library because it indicates the _______ of the materials.
A
[logical position]
23
Q
True or False: A library catalogue can help users choose books based on their characteristics.
A
True
24
Q
Fill in the blank: Abstracts allow users to select their appropriate source of information in a _______.
A
[specific area]
25
What does an abstract state?
Objectives, methodology, and findings of the research
## Footnote
Helps users determine whether to follow a particular article or publication
26
What should a good abstract be accompanied by?
Adequate bibliographical description or reference
## Footnote
Enables tracing, retrieval, and utilization of the original publications or articles
27
What are the most frequent methods for arranging abstracts?
Alphabetical and classified arrangement
28
What are bibliographies?
Lists of works, including books, articles, websites, and other sources consulted or cited in research or writing
29
What is one of the primary purposes of bibliographies?
Demonstrate the credibility of the research
## Footnote
Acknowledges contributions of other authors
30
What is the primary function of bibliographies?
Facilitate the exchange of information and ideas between researchers and authors
## Footnote
Bibliographies serve as a vital tool in academic and research contexts.
31
How do bibliographies assist users in finding information?
By providing a structured list of sources, making it easier to navigate a topic
## Footnote
This structured approach enhances the ability to locate relevant materials.
32
What essential information is included in each entry of a bibliography?
Author, title, publication date, and publisher
## Footnote
These details are crucial for identifying and referencing sources accurately.
33
How are bibliographies typically organized?
Alphabetically by author or title
## Footnote
This organization aids in quickly locating specific sources.
34
What is an Annotated Bibliography?
A bibliography that includes brief summaries or evaluations of each source
## Footnote
Annotated bibliographies provide additional context and insights into the sources.
35
What defines a Regular Bibliography?
A bibliography that simply lists the sources consulted, often following a specific citation style
## Footnote
Common citation styles include MLA and APA.
36
What are indexes?
Indexes are essentially lists of terms or phrases, arranged alphabetically, that provide a reference locator enabling users to find specific content.
## Footnote
They include vital bibliographic details to be identified on particular pages.
37
What is the primary function of indexes?
Indexes act as a bridge between a user and the information they need, making it easier to navigate and retrieve information from large collections.
38
How do indexes work?
Indexing involves analyzing the content of information resources and creating a structured representation of that content.
## Footnote
This often uses keywords or subject headings.
39
What do users do to locate information using an index?
Users can search the index using keywords or terms to find relevant documents or resources.
40
What does the index provide to users?
The index provides entries that enable users to locate information.
41
Fill in the blank: Indexing involves _______ the content of information resources.
[analyzing]
42
True or False: Indexes are only useful for academic texts.
False
43
What do indexes help users to do?
Indexes help users to navigate and retrieve information from large collections.
44
Fill in the blank: The index directs the user to the _______ of the desired content.
[location]
45
What is one benefit of using indexes?
Save time and effort: Indexes make it easier and faster to find relevant information.
46
How do indexes improve search success?
By organizing and categorizing information, indexes increase the likelihood of finding what you’re looking for.
47
What role do indexes play in document analysis?
Indexes help users understand the content of documents and decide if they need to explore them further.
48
What is a function of indexes regarding content selection?
Indexes help users choose which documents are most relevant to their need.
49
What does an Author Index list?
Books, articles, or other materials by the author’s name.
50
What information does a Title Index provide?
Lists books, articles, or other materials by their title.
51
What is contained within a Subject Index?
Topics and concepts covered in books, articles, or other materials, with references to where they can be found.
52
What does a Periodical Index organize?
Articles from journals, magazines, and other periodicals, organized by topic or subject.
53
What information is provided by a Database Index?
Lists articles or other publications within a specific database, providing bibliographic information and sometimes abstracts.
54
What does a Genealogical Index include?
Names, dates, and locations related to family history.
55
What does a Geographical Index list?
Places and locations relevant to a specific topic or collection.
56
What type of documents does a Legal Index cover?
Legal documents, cases, and statutes, organized by subject or topic.
57
What are Printed Indexes?
Traditional indexes found in the back of books or separate volumes, such as card catalogs.
## Footnote
Printed indexes are physical resources that help locate information within a book or collection.
58
Define Online Indexes.
Digital indexes accessible through library websites or databases.
## Footnote
Online indexes provide users with easy access to indexed materials from anywhere with internet connectivity.
59
What are Microform Indexes?
Indexes that are printed on microfilm or microfiche.
## Footnote
Microform indexes are used for preserving large volumes of information in a compact format.
60
Explain Computerized Indexes.
Indexes stored and managed on computer systems.
## Footnote
Computerized indexes allow for faster searching and easier updates compared to traditional formats.
61
What is Dewey Decimal Classification (DDC)?
A widely used system for organizing library materials by subject.
## Footnote
DDC organizes materials into ten main classes, each further divided into divisions and sections.
62
Define Library of Congress Classification (LCC).
Another system for organizing library materials, used in many academic and research libraries.
## Footnote
LCC uses a combination of letters and numbers to categorize subjects.
63
What does Science Citation Index (SCI) do?
Indexes that list articles and other publications in the sciences.
## Footnote
SCI helps researchers track citations and find relevant scientific literature.
64
What is the purpose of Social Science Citation Index (SSCI)?
Indexes that list articles and other publications in the social sciences.
## Footnote
SSCI provides insights into the impact of social science research through citation analysis.
65
What is PsycINFO?
An abstracting and indexing database for psychology and behavioral sciences.
## Footnote
PsycINFO serves as a key resource for researchers in these fields.
66
What is Google Scholar?
A search engine for scholarly literature, including articles, theses, books, and abstracts.
## Footnote
Google Scholar indexes a wide range of academic content across disciplines.
67
Define Scopus.
A database of peer-reviewed literature and scientific literature.
## Footnote
Scopus provides comprehensive coverage of scientific, technical, and medical research.
68
What does EBSCO provide?
A provider of online databases and resources, including indexing and abstracting databases.
## Footnote
EBSCO offers a variety of databases for different subjects and types of research.
69
What are finding aids?
Retrieval tools used mainly in archives
70
What are finding aids also referred to as?
Inventories
71
How are items in archives listed in finding aids?
Based on personal or corporate sources rather than the author of the individual items
72
What is an archive?
A collection of historical documents or records providing information about a place, institution, or group of people
73
What are finding aids described as?
Descriptive tools, like guides
74
What is the main purpose of finding aids?
To help researchers locate and understand the contents of archival collections
75
What type of information do finding aids include?
Information about the creator, origin, scope, content, format, date range, and arrangement of the materials in a collection
76
True or False: Finding aids make materials discoverable and accessible to researchers.
True
77
What do many archival repositories offer for searching collection finding aids?
Online catalogs or databases
78
What is the definition of a museum register?
A detailed record or log of objects in the collection, acting as a primary information retrieval tool.
79
How does a museum register differ from a catalog?
A register includes additional details like donor information, provenance, and insurance details, tailored to the museum’s specific needs.
80
What is another term often used to refer to a museum register?
Accession log.
81
What types of information does a museum register track for each object?
Acquisition, provenance, and condition.
82
Why are museum registers important? List at least two reasons.
* They help museum staff and researchers locate and access information about specific objects.
* They ensure the proper management and preservation of the museum’s collection.
83
What essential record does a museum register provide regarding objects?
A record of the object’s history and provenance.
84
Fill in the blank: A museum register is a crucial tool for managing and retrieving information about the museum’s _______.
[holdings]
85
True or False: A museum register only includes basic information about each object.
False
86
What does a museum register typically contain?
A museum register typically contains:
* Object identification (e.g., accession number, title, artist, date)
* Acquisition details (e.g., donor, purchase date, price)
* Provenance (e.g., previous owners, locations)
* Physical description (e.g., dimensions, materials)
* Condition reports
* Insurance information
## Footnote
Each of these components helps in the proper documentation and management of museum collections.
87
How are museum registers used for information retrieval?
Museum registers are used for information retrieval by:
* Allowing staff to search by object name, artist, accession number, or other relevant criteria
* Providing a central point of access to information about the museum’s collection
* Enabling researchers and curators to locate objects and gather information for exhibitions, publications, and research projects
## Footnote
This functionality is crucial for effective collection management and scholarly research.
88
What are online information retrieval tools?
Digital devices for retrieving information in an online environment
## Footnote
These tools help users find various types of information available on the internet.
89
Name three types of online information retrieval tools.
* Search engines
* Online Public Access Catalogue (OPAC)
* Bibliographic Databases
## Footnote
These tools facilitate the search and retrieval of information from different online sources.
90
What is an Online Public Access Catalogue (OPAC)?
A tool that allows users to access library collections online
## Footnote
OPACs enable users to search for books, journals, and other materials available in a library.
91
Fill in the blank: __________ are databases that provide bibliographic information on various subjects.
[Bibliographic Databases]
## Footnote
These databases are essential for researchers and students to find relevant literature.
92
True or False: Web directories are a type of online information retrieval tool.
True
## Footnote
Web directories categorize websites and provide a structured way to navigate the internet.
93
What role do search engines play in online information retrieval?
They help users find information by indexing web pages and allowing keyword searches
## Footnote
Search engines are among the most commonly used tools for accessing information on the internet.
94
List two types of online databases.
* Academic databases
* Statistical databases
## Footnote
These databases offer specialized information for research and data analysis.
95
Fill in the blank: Subject directories are organized by __________.
[topic or subject]
## Footnote
This organization helps users locate resources related to specific areas of interest.
96
What are search engines?
Online or web-based tools that allow users to search, identify, and locate information in a database matching specified search terms on the World Wide Web.
97
Name three popular search engines.
* Google
* Yahoo
* MSN search
98
How do search engines operate?
They search a database of information according to the user’s query.
99
What is a search engine?
A software program that searches the Internet based on designated search terms.
100
What do search engines provide to users?
A list of results that best match what the user is trying to find.
101
What are Web Search Engines an example of?
Massively sized Information Retrieval Systems.
102
What are Online Public Access Catalogues (OPAC)?
Digital versions of library catalogs or machine-readable catalogs.
103
What is one advantage of OPACs?
They are more flexible and current than other kinds of catalogs.
104
What does OPAC enable?
Quick search and automatic location of entries.
105
What do bibliographic databases facilitate?
Information access and retrieval by organizing and indexing bibliographic records.
106
What types of records do bibliographic databases organize?
Journal articles, books, etc.
107
What is the primary function of bibliographic databases?
To help users identify, select, and locate specific resources.
108
What do bibliographic databases provide to users?
Citations and abstracts.
109
What do bibliographic databases contain?
Surrogates of information resources, including details like title, author, journal/book title, affiliation, and language.
110
Fill in the blank: Bibliographic databases act as a directory for finding information, rather than providing the information itself. They help users ______.
[identify, select, and locate specific resources]
111
What are library databases?
Online, searchable collections of information.
112
How do library databases work?
Users can search using keywords, subject headings, or other search terms. The databases retrieve relevant results.
113
Why are library databases important?
They provide a systematic and efficient way to find information and allow access to a wide range of resources.
114
What are subject directories?
Curated collections of websites organized by subject or topic.
115
What is the structure of subject directories?
They offer a hierarchical structure for browsing and finding relevant resources.
116
What do subject directories help users do?
Narrow their search, explore specific topics, and discover reliable sources.
117
Fill in the blank: Library databases serve as essential online tools for information _______.
[access and retrieval]
118
True or False: Subject directories can help find resources that may not be found through general search engines.
True
