PG 205-20 LEAVE OF ABSENCE WITHOUT PAY TWENTY-NINE (29) CALENDAR DAYS

Question 0

PROCEDURE

When a uniformed or civilian member of the service requires leave without pay for twenty-nine (29) consecutive calendar days or less:

MEMBER OF THE SERVICE:

Answer 0

1. Notify commanding officer/supervisory head of intent to request leave of absence without pay for twenty-nine (29) consecutive calendar days or less.

Question 1

To process requests for leaves of absence without pay for twenty nine consecutive days or less for all members of the service (uniformed and civilian).

SCOPE

As used in this procedure, the approving officer will be determined by the number of days requested and the status of the member requesting leave as follows:

Answer 1

a. One (1) through twenty-nine (29) calendar days and the member is an entrylevel probationary uniformed member of the service - Police Commissioner.
b. One (1) through twenty-nine (29) calendar days and the member is an entry level probationary civilian member or a non-permanent civilian member, i.e., provisional, temporary, etc., (except sick leaves without pay) - Chief of Personnel.
c. One (1) day leave - commanding officer of member concerned.
d. Two (2) through twenty-nine (29) calendar days for all other members of the service not listed above - deputy commissioners, bureau chiefs, borough commanders.

Question 2

MEMBER OF THE SERVICE

3. Submit

Answer 2

three (3) copies of LEAVE OF ABSENCE REPORT (PD433-041) to commanding officer/supervisory head.

a. Uniformed and civilian members must complete the “Location During Absence” section on the LEAVE OF ABSENCE REPORT including each country, with the city/town or province where the member will be staying, date(s) of departure and date of return
b. If member will remain at their residence, member will enter “residence” and include location and dates.”

NOTE: A leave of absence without pay will be granted ONLY after all other ACCRUED leave has been exhausted (except as indicated in A.G. 319-14, Civilian Member Reporting Sick”, step 5, as relates to sick leave without pay for civilian members only).

Question 3

6. Forward two (2) copies of approved

Answer 3

LEAVE OF ABSENCE REPORT for all leaves in which the commanding officer is the approving officer direct to the Personnel Orders Section and file the third (3rd) copy.

Question 4

7. Forward all copies of LEAVE OF ABSENCE REPORT for all other requests to approving officer direct after endorsing and making recommendations.

APPROVING MEMBER

Answer 4

8. Examine request and recommendations of applicant’s commanding officer.
9. Endorse and forward two (2) copies of approved leave request direct to Personnel Orders Section.
10. Return third (3rd) copy of approved leave request to applicant’s command for notification to applicant and file.
11. Return all copies of LEAVE OF ABSENCE REPORT if request is disapproved.

Question 5

TIMEKEEPER

Answer 5

14. Enter each country, with the city/town or province, date(s) of departure and date of return into Leave of Absence Report - Location During Absence database, if member is traveling to a foreign country.
15. Notify operations coordinator, if member is traveling to a foreign country.

NOTE: An online user guide is available after logging onto the Leave of Absence management system. Operations coordinators must ensure that all command timekeepers follow the instructions as directed in the guide to make entries in the Leave of Absence - Location During Absence database.

Question 6

ADDITIONAL DATA

Whenever a civilian member is in a no pay status for a maximum of eight (8) hours, ensure that the timekeeper enters the appropriate LWOP code on the Employee Time Report (ETR). If the member is in an LWOP status for a period greater than one (1) day, timekeepers will:

Answer 6

a. Immediately notify Payroll Section - Timekeeping Unit
b. Enter letters L-W-O-P for each day on the ETR
c. Have entry made in the command’s Telephone Record concerning the notification.

Question 7

Whenever a uniformed member is in an LWOP status for any length of time, ensure that the timekeeper performs steps a, b, c above. DO NOT enter any time on the ETR.

Answer 7

RELATED PROCEDURES

Child Care Leave of Absence (P.G. 205-28)

Combined Confinement and Child Care Leave (A.G. 319-24)

Leave of Absence Without Pay - Thirty (30) Calendar Days or More (P.G. 205-21)

Definite Military Leave (P.G. 205-22)

Indefinite Military Leave (P.G. 205-23)

Civilian Member - Miscellaneous Leave without Pay (A.G. 319-12)

Civilian Member - Reporting Sick (A.G. 319-14)

Civilian Member - Extended Sick Leave for Line of Duty Injury (A.G. 319-16)

FORMS AND REPORTS

LEAVE OF ABSENCE REPORT (PD433-041)