PG 205-23 INDEFINITE MILITARY LEAVE IO 30 DATED 08-23-11 SUSPENDS/REPLACES PG 205-23

Question 0

MEMBER OF THE SERVICE

3. Access the Military and Extended Leave Desk website to

Answer 0

through the Department’s Intranet in order to obtain military leave request forms.

4. Prepare and submit all forms for military leave notification to commanding officer/supervisory head as directed by the Military and Extended Leave Desk.

Question 1

PURPOSE

To process absence for military leave, exceeding thirty (30) days or when the period of continuous active military duty commences in the current calendar year and continues into the following year(s).

PROCEDURE

When a member of the service (uniformed or civilian) receives orders to report for military duty either for a period that will exceed thirty (30) days, OR for any period, even if less than thirty (30) days, in which continuous active duty will commence in one calendar year and continue into the following calendar year (e.g., leave begins on December 20th and ends the following January 5th), the Military and Extended Leave Desk must be contacted.

MEMBER OF THE SERVICE

1. Notify commanding officer/supervisory head immediately upon

Answer 1

receiving orders to report for military duty for a period exceeding thirty (30) days or when the period of continuous active military duty commences in the current calendar year and continues into the following year(s).

Question 2

NOTE: When a uniformed or civilian member of the service receives orders to report for military duty in which continuous active duty will commence in one calendar year and end in the following year for a period of less than thirty (30) days,

Answer 2

(e.g., December 26, 2009 to January 11, 2010), the member is not required to surrender firearms and Department property. Members on military leaves of absence of thirty (30) days or more may retain their IDENTIFICATION CARD (PD416-091).

Question 3

7. Distribute form PROPERTY RECEIPT - DISCONTINUANCE OF POLICE SERVICE as follows:
   a. Original - attach to member’s notification for indefinite military leave and forward direct to Commanding Officer, Military and Extended Leave Desk, if notification has already been forwarded when member surrenders property

Answer 3

b. First Copy - to member going on leave
c. Second Copy - command file
d. Remaining Copies - filed in member’s Personal Folder.
8. Ensure that member, if authorized, has utilized all thirty (30) work days, as outlined in P.G. 205-22, “Definite Military Leave.”

Question 4

NOTE: All military work days must be exhausted prior to utilizing other accrued leave or leave without pay.

9. Endorse member’s leave notification and have original hand delivered direct to Commanding Officer, Military and Extended Leave Desk, One Police Plaza, Room 1008.
10. Retain copy of member’s leave notification at command.

Answer 4

INTEGRITY CONTROL OFFICER

11. Forward NYPD Restricted Parking Permit (Misc. 23-N) and Headquarters Annex Parking Permit (Misc. 814HQ-Annex), by messenger, to Internal Affairs Bureau, Vehicle Identification Unit.
12. Forward shield, if applicable, and/or IDENTIFICATION CARD, by messenger, to Employee Management Division, Shield/Identification Card Unit, and obtain receipt.

MEMBER OF THE SERVICE

13. Report any change in Standard Military Orders, address or duty assignment immediately after change occurs.
14. Contact the Military and Extended Leave Desk for a return to duty appointment upon military discharge.

ADDITIONAL DATA

All Department property and firearms (except Department Manual and IDENTIFICATION CARD) must be surrendered on the member’s last tour of duty prior to commencement of indefinite military leave of absence. Timekeepers must ensure that all Indefinite Military Leaves (thirty (30) days or more) are recorded on MILITARY ABSENCE RECORD (PD433-147) and on ABSENCE AND TARDINESS RECORD (PD433-145).

Members of the service enlisting or accepting a commission in any federal military reserve or state militia organization must provide notice to the Department prior to enlistment. Members of the service must submit a report on Typed Letterhead regarding “Notification to Enlist in the Military Reserves/National Guard” to their commanding officer who will endorse the notification and forward to the Commanding Officer, Military and Extended Leave Desk. The report on Typed Letterhead may be obtained by accessing the Military and Extended Leave Desk website, under Military Information and Forms.

RELATED PROCEDURES

Definite Military Leave (P.G. 205-22)

FORMS AND REPORTS

PROPERTY RECEIPT - DISCONTINUANCE OF POLICE SERVICE (PD520-013)

PROPERTY CLERK INVOICE (PD521-141)

IDENTIFICATION CARD (PD416-091)

MILITARY ABSENCE RECORD (PD433-147)

ABSENCE AND TARDINESS RECORD (PD433-145)