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Flashcards in Project Management Framework Deck (34):

Program Management

Group of related projects with possible interdependencies


Portfolio Management

Group of programs, projects and other operational work that are prioritized to achieve a specific strategic business goal.

Helps reduce risk, optimize resources and enhances benefits

Programs and projects may not be related other than achieving a common goal.



Organizational project management.

Provides direction on how portfolios programs and projects should be prioritized managed executed and measured to achieve the strategic goal



PMIs organizational project management maturity model.

Designed to help organizations determine their level of maturity in project management



Temporary endeavor with a beginning and an end and create a unique product, service or result.


Project Management Office

Centralizes and standardizes the management of projects.

There are 3 forms of a PMO


Supportive PMO

Provides policies, methodologies, templates and lessons learned for project management

Low level of control


Controlling PMO

Provides support and guidance within the organization on how to manage projects, trains others in project management and PM software, assists with specific tools and ensures compliance

Moderate level of control


Directive PMO

Provides project managers for different projects and is responsible for the results of those projects; all projects no matter the size of type are managed by the PMO

High level of control


Types of Organizational Structure



Functional Org Structure

**Exam hint - Silo

Grouped by areas of specialization (accounting, marketing manufacturing)

Projects generally occur within a single department.

Communication stays within the project unless a request is needed from another department


Projectized Org

**Exam Hint - think no home

Entire company is organized by projects, and the project manager has control over the project.

Personnel are assigned and report to a project manager once the project is over they do not have a department to go back to

Communication occurs within the project


Matrix Org

**Exam hint - two bosses

Team members report to two bosses the project manager and functional manager

Weak matrix - power rests with the functional manager
Strong matrix - power rests with the pm

Communication goes from team members to both bosses


Project Based Organizations (PBOs)

Refers to various organizational forms that Create temporary systems and frameworks for carrying out their work.

They diminish the hierarchy and bureaucracy inside an organization as the success of the work is measured by the final result rather than position or politics

Conduct their work as projects rather than functional approaches


Enterprise Environmental Factors

Company culture and existing systems that the project will have to deal with or can make use of.

Company baggage and is outside of the control of the project tesm


Project Management Information Systems

Includes automated tools, scheduling software, configuration management system, procurement management software


Organizational Hierarchy

Orgs. Are divided into 3 hierarchical levels, operational, middle management and strategic.

This influences factors like the PM authority level and the resources and team members available.


Project Expeditor

Staff assistant and communications coordinator, can't enforce or make decisions


Project Coordinator

Staff assistant and communications coordinator

Has some power to make decisions and reports to a higher level manager


Organizational Process Assets

Inputs to the majority of processes in all project management process groups; they provide direction and guidance in planning.

Policies procedures and processes
Corporate knowledge base
Historical information


Processes, Policies and Procedures

Best practices for items like:

Change management
Human resource management


Corporate Knowledge base

Historical information like historical information and lessons learned and is in a knowledge base available to all and can contribute to continuous improvement

Example: IT Project Center (Polycom)


Historical Information

Data of past projects and is used to plan and manage future projects.

Lessons learned
Project management plans
Risks and response plans


Lessons Learned

Includes what was done right and what was done wrong in a project, must be done and added to company database and is a required project management practice.

Technical aspects
Project management - WBS creation, risk planning
Management - communication / leadership as a PM


Work performance data

Initial measurements and details about activities gathered during the execution phase.

Example: a certain activity took 10 hours and was completed on this day.


Work performance information

Work performance data in analyzed to make sure they conform with the project management plan and asses what they mean to the project during the controlling phase.

Example: original activity was estimated to take 12 hours and to be completed on this day but it only took 10 and was completed a day early. What does this mean for the rest of the project? Does this mean improved performance for the rest of the project?


Work performance reports

Result of work performance data information analysis and then distributed to stakeholders via a status report (output of controlling process)


Project life cycle

What you need to do the work.

Two types:
Change driven - (agile, iterative, incremental) early planning of high level scope to allow for preliminary cost and estimates.

Plan driven - (waterfall) require scope schedule and cost to be determined early in the project.
Ex: construction site


Iterative project life cycle

Complete concept is built in successive levels of details to create the end result.

Example: website; creating a prototype of the entire website and each iteration adds more detail until there is a full site upon delivery


Incremental project life cycle

Delivers a complete usable portion of the product for each iteration.

Example: website prioritize requirements into iterations that deliver a fully functioning portion of the website at the end of each iteration.


Adaptive project life cycle (agile)

Fixed time and cost and scope is broadly defined with the understanding that it will be refined as the project progresses. Work is planned in quick brief increments to allow the customer to change and re prioritize projects.

Example: software development project


Project management process

What you need to do to mange the work.

Small project may require you to go through the project management process once.

Large projects require each of the life cycle phases to be managed through the project management process


Knowledge areas

Integration management
Scope management
Time management
Cost management
Quality management
Human resources management
Communications management
Risk management
Procurement management


Organizational influences on project management

Organizational cutler and styles
- risk tolerance
- operating environments
- code of conduct
- policies and procedures
- shared visions
- motivation and reward systems
- view of leadership