1.9 Given a scenario, apply effective meeting management techniques Flashcards
(20 cards)
Technique to keep meetings on track but is not part of the meeting agenda itself
Timebox
Task that someone will complete after the meeting
Action items
Who records the meeting minutes, action items, and follow-ups?
Scribe
A plant manager is responsible for several projects, so the company recently hired a PM to assist. The manager is trying to work with the PM to figure out who should take the lead in meetings and help keep personnel on track. Who should perform this role?
Facilitators
They monitor meeting flow and redirect conversations
POWER Start Agenda Technique Acronym
Purpose
Outcomes
What’s in it for me?
Engagement
Roles and Responsibilites
Process of bringing the most valuable idea to the top and turning it from an idea to a plan
Refinements
A fast-paced company has hired a project manager (PM) with many ongoing projects. The incoming manager wants to concentrate efforts on the priorities. What will help the PM in achieving these efforts?
Refinements
_________ brainstorming gives every participant an equal voice
Round-robin
What type of brainstorming occurs when the team looks at a problem from a different angle?
Reverse brainstorming
A project manager is trying to work with a team with a hectic schedule, so they can only meet once a month. What can the project manager do to help ensure that the team is making progress between meetings?
Follow up
A project manager (PM) works with a team with very few free cycles as they are focusing heavily on critical projects to move the company forward. The project manager is trying to coordinate meetings to convey communication throughout the projects, but with time kept to a minimum. What type of meeting should the PM coordinate?
A. Task setting meeting
B. Demonstration meeting
C. Status meeting
D. Project steering committee meeting
C. Status meeting
A fast-paced company has hired a project manager (PM) with many ongoing projects. The incoming manager wants to concentrate efforts on the priorities. What will help the PM in achieving these efforts?
Refinement
A development manager starts to conduct meetings in a formalized project manner and develops their first agenda for the meeting. Which of the following is typically NOT part of a formalized meeting agenda?
Timebox
An organization has heavily tasked a Windows server administrator with projects, and the administrator is trying to keep meetings to a minimum. However, the server administrator needs to ensure a flow of communication regarding the project. Which of the following would best suit the administrator’s needs?
Status meeting
A scribe records the meeting minutes for a working group. What usually comprises the end of meeting minutes?
Action items
Agile teams use _________ to gather feedback from the stakeholders at the end of a sprint.
Demonstration
If particular topics tend to take over meetings, ________ are the catalyst to move the discussion along.
Timebox
A presenter has covered a complex topic that has many aspects of interest to varying groups. However, the presenter wants to make sure that all topics have adequate coverage. What can the presenter do to help ensure this happens?
Timebox
A company that conducts daily Scrum meetings recently hired a Java developer. The developer was trying to figure out from the scribe where to find the meeting notes. Who is typically the scribe in Scrum meetings?
All attendants as daily Scrum do not have a scribe
