Data processing cycle
the operations performed on data to generate meaningful & relevant information
Data processing cycle
Data input - first step in processing input
to capture transaction data & enter them into a system
Data must be collected about three facets of each business activity?
1) each activity of interest 2) the resource(s) affected by each activity 3) the people who participated in each activity
Data needed for a revenue cycle
- date & time a sale occurred - employee who made a sale & a sales assistant who processed a sale - checkout register where a sale was processed - item(s) sold - quantity of each item sold - list price & actual price of each time sold - total amount of a sale - delivery instructions & - for credit sales: customer name, customer bill-to & ship-to addresses
a document in which data collected for a clinical trial is first recorded.
company outputs sent to an external party, who often adds data to a document, & then are returned to the issuing company as input documents.
Source data automation
The use of automated methods of data entry that attempt to reduce or eliminate many of the activities, people, and data media required by traditional data entry methods. - devices capture transaction data in machine-readable form at the time & place of their origin
Data input - second step in processing input?
is to make sure captured data are accurate & complete
Data input - third step in processing input
to make sure company policies are followed, such as those associated with approving or verifying transactions
Data storage components
- Ledgers - Coding techniques - Chart of accounts - Journals - Audit trail - Computer-based storage concepts
Cumulative accounting information is stored in?
general & subsidiary ledgers
contains summary-level data for every asset, liability, equity, revenue & expense account
contains detailed data for any general ledger account with many individual sub accounts
the general ledger account corresponding to a subsidiary ledger
Data in ledgers is organised logically using?
the systematic assignment of numbers or letters to items to classify & organise them
items are numbered consecutively to account for all items. Any missing items cause a gap in the numerical sequence
blocks of numbers are reserved for specific categories of data
two or more subgroups of digits used to code items, are often used in conjunction with block codes