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1

CIDMS

Case Information Database Management System

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______ is the CASE MANAGEMENT INFORMATION SYSTEM of the PNP specifically designed for Investigators in managing case files/folders

CIDMS

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The CIDMS acronym stands for ...

Case Information Database Management System

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A program initially used by ____ that was enhanced by ____ thru the technical assistance of _____

CIDG
DIDM
ITMS

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First, it was a LAN/stand-alone, now it is a ______ information system using SQL as back-end and visual basic.net/PHP as front-end.

Web-Based

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Web-based CIDMS domain name is ______________

www.pnpcidms.com

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CIDMS was developed By gathering inputs from the end-users - _________ from Police Stations (NCRPO & Regions)

Investigators

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CIDMS was developed through Inputs from Investigators/Case Monitoring Personnel from DIDM, CIDG, WCPC, AKG, ACG, AVSEGROUP, MG.

1

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CIDMS was developed through Inputs from _____ personnel, subject-matter experts and forensic examiners from HPG-Motor Vehicle Clearance Division, CSG-Firearms and Explosives Office and Crime Laboratory

evidence concerned

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CIDMS was developed
Inputs from Legal Officer of DIDM (detailed, from Legal Service)

•Inputs from Information Technology Officers of DICTM and ITMS

•And also from learning about information systems of other government agencies (like _______ E-courts) and other countries (like the TIMS of Albania - was presented to the PNP).

Supreme Court’s

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Objective of CIDMS

CIDMS is a tool for Investigators to;

•Easily access and manage case files/folders

•Have a systematic recording by digitizing case files/folders

•Backup case folders in case we lose the case folder because of flooding, earthquake, fire and so on.

•Avoid voluminous records

•Cross-reference various cases

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What case Information
can we store in CIDMS?

•Facts about the incident
•Facts about how the incident was reported
•Law enforcement officers involved
•Civilian persons Involved
•Pieces of Evidence
•Information on the filing and status of the case in
–Prosecutor’s Office
–Court(s) of Law
•Electronic copy of the case files or the entire case folder

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Why CIDMS/NGIS?
•Technological advancement

•Criminals becomes smarter and more organized

•Crimes becomes more complex and sophisticated

•Increase of crimes in which Information Technology is used (drug/human trafficking, identity theft, terrorism, cybercrimes, telecommunication fraud etc.)

•Need for Law Enforcement to adapt to the challenge of modern day policing (fight back)

•If Information technology is a means to commit a crime, it can also be a means to fight crime.

Why CIDMS

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•The ___1____ is easy to access but hard to secure.

•______2______ can only access the Surface Web (shallow 20%).

•The ____3____ (80%) is anything that a search engine can’t find.

•The _____4____ is classified as a small portion of the Deep Web intentionally hidden, inaccessible through standard web browsers. It is being used to propagate illegal activities like selling illegal drugs online, money laundering in the advent of virtual currency (bit coins).

1. World-Wide Web
2. Conventional web browsers
3. Deep Web
4. Dark Web

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Accessible, Indexed

Internet

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Accessible, non-indexed

Deep Web

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Restricted, Non-indexed

Dark Web

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Contains 90% of the information on the internet, but is not accessible by Surface Web crawlers.

Deep Web

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A part of the Deep Web accessible only through certain browsers such as Tor designed to ensure anonymity.

Dark Web

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All Incidents
(Crime & Non-Crime)

Initial Report (5Ws/1H)

Desk Officer/
Crime Registrar/
Crime Analyst/ Investigator

Starting History
(Update Status)

Developed to digitize blotter book, aid in UCPER. To Analyze Crime situation using Crime Analysis in a given area to enhance police mobilization / deployment and aid in crime prevention.

CIRAS

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Crimes subjected to investigation

Entire Case Folder (Incident, Investigation, Prosecution Resolution, Court Decision)

Investigator on Case / Case Monitoring Personnel / C, Invest

Case History

Developed for PNP’s need of a unified Case Management System, for cross-referencing cases, case folder backup / repository, case folder monitoring reports (status/stats)

CIDMS

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Web CIDMS POLICIES
Account activation will depend on _______signed by Head of Unit. No endorsement = No account activation.

Unit endorsement letter

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Types of user account

Trainer
Encoder
Investigator
Supervisor

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Can be used for practice and teaching purposes, encoded information while using this type of account will not be treated/counted as actual data.

Trainer

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Limited to add case and inquiries of own encoded case

Encoder

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Add, update cases and inquiries

Investigator

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Inquiries (viewing of all cases nationwide)

Supervisor

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Web CIDMS POLICIES
For Investigator/IOC that will be reassigned, outgoing IOC must properly ____________ records to incoming IOC with supervision of supervisors (Chief Investigator).

turn-over hard-copy of case folder

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How do we turn-over case folder records in CIDMS?

Turn-over of case folder records on Web CIDMS will be dependent on endorsement letter signed by Head of Unit.

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Web CIDMS POLICIES
What data are we storing in CIDMS?

Content of the entire Case folders (all cases subjected to an investigation either cleared, solved or unsolved. Either it has been filed in the prosecutor’s office or not. And either filed in a court of law or not).