LATG 03: Facility Management

Question 1

When obtaining animals for research, the purchase order must include what?

Answer 1

Species, strain, and number approved by the IACUC in the researcher’s protocol

Question 2

True or False: It is the responsibility of the facility manager to develop SOPs, but input from the staff who perform the duties should be obtained.

Answer 2

True

Question 3

True or False: One of the responsibilities of the facility manager is to supervise the way investigators plan their studies.

Answer 3

False

Question 4

True or False: In times of fiscal crisis, one area that should NOT be cut is the number and type of laboratory tests performed.

Answer 4

False

Question 5

When charging for services by time and materials, how are total labor costs calculated?

Answer 5

An hourly rate is multiplied by the number of service hours provided over a period of time.

Question 6

What is the standard fiscal budgetary period of time?

Answer 6

12 months

Question 7

What must be the basis of any increase in rates?

Answer 7

Cost Analysis

Question 8

True or False: Installing an automatic watering system can result in reducing costs in an animal facility.

Answer 8

True

Question 9

Demonstrating compliance can be achieved by what?

Answer 9

Good recordkeeping

Question 10

What is a good approach to inventory control?

Answer 10

Keep a good balance between what is bought and what is used.

Question 11

Who is typically responsible for space management in a facility?

Answer 11

The manager in collaboration with the veterinarians and senior scientific staff

Question 12

What must be the basis of any increase in rates?

Answer 12

Cost Analysis

Question 13

What is generally the most wasted item in an animal facility?

Answer 13

Feed

Question 14

What must be done if the accounting system categories needed by an animal research facility are not mirrored by the organization’s system?

Answer 14

The facility must adapt to the organization’s classifications

Question 15

What purpose do subsidies serve?

Answer 15

To reduce costs to run the facility

Question 16

The cost for personnel generally represents what percentage of an animal facility’s budget?

Answer 16

more than 60 percent

Question 17

Which characteristics promote good management of a facility’s standard operating procedures?

Answer 17

Easily accessible and maintained by a designated employee

Question 18

What is an advantage of using decentralized laboratory animal facilities?

Answer 18

They are generally more efficient for researchers.

Question 19

What is the purpose of charging a per diem rate?

Answer 19

To recover costs associated with housing animals

Question 20

When charging for services by time and materials, how are total labor costs calculated?

Answer 20

An hourly rate is multiplied by the number of service hours provided over a period of time.

Question 21

What is an appropriate starting point for preparing a budget of expenses for the next fiscal year?

Answer 21

The amount of money spent during the previous fiscal year

Question 22

True or False: The people who perform the procedures are generally the best people to write the first draft of SOPs.

Answer 22

True

Question 23

What is a document that provides standardization of working procedures?

Answer 23

SOP

Question 24

Procedure that ensures that supplies are available when needed.

Answer 24

inventory control

Question 25

Person who is responsible for allocating space.

Answer 25

facility manager

Question 26

purchases of equipment and animals.

Answer 26

procurement

Question 27

What is the document that lists needed maintenance tasks and the date they were done.

Answer 27

Checklist

Question 28

True or False: SOPs should be written using simple words and short active sentences.

Answer 28

True

Question 29

True or False: Definitions of acronyms in SOPs are unnecessary.

Answer 29

False

Question 30

True or False: SOPs should not contain figures or diagrams.

Answer 30

False

Question 31

True or False: Background information should be included along with the instructions for each step in an SOP.

Answer 31

False

Question 32

True or False: In a SOP, the order of the steps should be clearly indicated.

Answer 32

True

Question 33

What is the role of IACUC in the procurement of animals?

Answer 33

approves protocol describing number and types of animals used; this must be done prior to procurement

Question 34

What ways can managers help in the purchasing of large pieces of equipment?

Answer 34

justify need, provide detailed specifications, provide a list of different vendors for quotes

Question 35

Who generally has the responsibility for the development of a list of approved vendors for animal procurement?

Answer 35

veterinarian or veterinary staff

Question 36

What are the 2 advantages of decentralized facilities?

Answer 36

more convenient for investigators, physical separation of animals limits pathogen spread

Question 37

What is the advantage of centralized facilities?

Answer 37

greater efficiency

Question 38

Where can the manager obtain information about the previous year’s expenditures?

Answer 38

the institution’s accounting department

Question 39

Billing rates should be based on:______.

Answer 39

Costs

Question 40

What is a direct cost?

Answer 40

an activity related directly to the maintenance of animals or study

Question 41

Why are rates offered to internal customers usually lower than those offered to external customers?

Answer 41

subsidy, indirect costs are supported by government funding

Question 42

In what way does a subsidy help with budgeting?

Answer 42

offsets the high costs of running an animal facility

Question 43

What are examples of expense categories?

Answer 43

labor, supplies, employee morale, travel, outside services, equipment repair and maintenance, training, equipment, capital equipment

Question 44

True or False: Closing satellite facilities and unused rooms generally reduce labor costs.

Answer 44

True

Question 45

What are the key items to consider when developing a budget for a new facility?

Answer 45

how many animals and species of animals will be housed; the amount of labor and supplies needed per species

Question 46

True or False: Per diem costs are readily comparable among institutions.

Answer 46

False