Managing Organizations Flashcards Preview

PMP Exam > Managing Organizations > Flashcards

Flashcards in Managing Organizations Deck (24):
1

What is a portfolio

A collection of lower level portfolios, programs, projects grouped for centralized management aimed at strategic objectives
Note projects may not be directly related

2

What is a program

A group of related projects that have a common outcome or capability which are managed together to achieve better benefits and control

3

What is a project

A temporary body of work that produces a unique product service or result to meet a strategic objective. It is progressively elaborated

4

What is a sub project

A smaller portion of a project that enables easier management

5

What is ongoing work

Repetitive work with no defined end. It is also known as operational work and can have changing objectives

6

Name types of project stakeholders

Sponsor
Operational stakeholders
Vendors a.k.a. cellars
Business partners
Project team
Customer

7

Who is the sponsor

A senior executive for whom the project is done. He provides funding and is the primary risk taker

8

What are operational stakeholders

Employees in the organization such as HR, sales, customer service, etc.

9

Who are vendors

External organizations that supply goods or services for the project

10

Who is the project team

The people to conduct a project. The PM is authorized to manage and the project team does the work

11

Who is the customer

The individual or group that purchases or uses the product or service output of the project

12

What are the types of project influencers

Organizational culture
Enterprise environmental factors
Organizational process assets

13

What is organizational culture

The unique nuances of how business is conducted and how the organization operates. Including shared values, norms, beliefs, policies, etc.

14

What are enterprise environmental factors

Internal and external factors affecting the project outcomes

15

What are organizational process assets

Project related data and documents from previous work. Including plans, procedures, guidelines, etc.

16

What are the types of project constraints

Scope
Quality
Schedule
Budget
Resources
Risks

17

What is organizational project management (OPM)

A strategy execution framework using portfolio, program, project to consistently and predictably deliver organizational strategy

18

What are projects authorized based on

Market demand
Strategic opportunity or business need
Social need
Environmental consideration
Customer request
Technological advance
Legal requirement

19

What is a project management office PMO

A management structure that standardizes the project related governance processes and facilitate sharing of resources, methodologies, tools, techniques

20

What is a supportive PMO

It provides a consultative role and serves as a project repository. The degree of control is low

21

What is the controlling PMO

It provides support and requires compliance through various means. The degree of control is moderate

22

What is a directive PMO

It takes control of the projects by directly managing them. The degree of control is high

23

What are the primary functions of a PMO

Managing shared resources across projects

24

Name the project management competencies

Knowledge (understanding of PM knowledge areas)
Performance (qualifications, experience, tasks, tools, techniques)
Personal skills