Flashcards in OFFICER CRUITMAN VOL 3 O-DEP MANAGEMENT (1131.2E) Deck (42):

1. Who must be given a copy of CH 9 of the O-CRUITMAN Vol 8?

All collegiates


2. Who uploads collegiate orders into Otools/CIRIMS and forwards next action to NRD?



3. How do NUPOC get their orders?

Nuclear Propulsion candidates will receive their collegiate orders at the Navy Reactors NUPOC interview


4. Navy Active duty collegiate come from what programs?

-BDCP (Baccalaureate Degree Completion Program,
-CEC (Civil Engineering Corps), NUPOC
HSCP -Health Services Collegiate Program)


5. What are these collegiates entitled to?

They are entitled to all benefits and privileges commensurate with their pay grade and are required to fulfill all obligations of this Instruction and their Service Agreement, with the exception of wearing uniforms and adhering to military grooming standards


6. Are collegiates subject to the UCMJ?



7. What is the purpose of managing IRR collegiates?

To establish policy and procedures for the management of Chaplain students and guidance on all other Inactive Ready Reserve (IRR) collegiate programs


8. NRD’s are for managing what type of IRR collegiate?

NAVCRUITDISTs are responsible for monitoring Chaplain students to assist NAVCRUITCOM (N314) in their supervision and ensuring all other IRR collegiates (HPSP, FAP, NCP and MSC) are provided appropriate contact information for their NAVMED MPT&E Manager


9. Are NRD’s responsible for the management of JAG students?

No. JAG students will be handled by their appropriate community manager at PERS 416E


10. How often are collegiates contacted?

The R-OPS will direct ORs to contact the IRR collegiates monthly (by phone, email or in person). The R-OPS or ORs must document (on the Collegiate Contact Report (CCR)) “Face to Face” contact with each IRR collegiate within the NAVCRUITDIST’s AOR quarterly


11. What is a CCR?

Collegiate Contact Report


12. What is a CMR?

Collegiate Management Report


13. Do Chaplain students receive financial assistance from the US Navy?

Navy Chaplain students are commissioned in the IRR and do not receive financial assistance. They are managed by the Chaplain Candidate Program Officer (CCPO)


14. What is a Navy IRR Officer candidate (Non-Collegiate)?

Navy IRR Officer candidates (non-collegiate) are individuals who have completed their college requirements and subsequently applied for and have been selected to attend OCS/ODS. These individuals usually have very little or no military experience and therefore require a thorough indoctrination into the Navy lifestyle to better prepare them for their arrival and the subsequent training they will receive at OCS/ODS. It is imperative that the OR/O-ACR follow the guidelines established to properly manage IRR Officer candidate to prepare them both mentally and physically prior to reporting to OCS/ODS


15. When is a 72 Hr Indoc conducted with an Officer candidate?

Schedule a Face to Face meeting with the Officer candidate within 72 hours or as soon as possible (not to exceed 5 working days) of the date the Officer candidate is Enlisted into the IRR. Waivers of this criterion must be authorized in writing by the CO or XO


16. How often are these Officer candidates contacted?

OR/O-ACR is required to contact the Officer candidate a minimum of once per month following the initial 72 hr indoctrination meeting. A minimum of one Face to Face meeting is required every Quarter. The purpose of this meeting is to continue an ongoing dialogue between the OR and the Officer candidate, determine if the candidate is still motivated about the Navy, verify the candidate’s eligibility status and discuss any other topics deemed necessary by the OR/O-ACR or candidate.


17. Who is authorized to HT/WT/BF measurements on the collegiates?

CFL or ACFL during Face to Face meetings IAW the COMNAVCRUITINST 5370.1E. Recruiting personnel are prohibited from taking body fat measurements on candidates of the opposite sex.


18. Who conducts the 30 and 14 day contact with the Officer candidate?

The OR/O-ACR will meet with the Officer candidate face to face. This is the final opportunity for the OR/O-ACR to ensure that the Officer candidate is as prepared as possible for OCS/ODS


19. If a candidate does not meet the minimum HT/WT/BF measurements, can they still ship to OCS/ODS?

No. Candidates who don’t meet these standards will be placed on hold and the NRD must notify NRC (N311) immediately to determine the next action required. Under no circumstances will an Officer candidate be sent to OCS/ODS if they don’t meet the minimum HT/WT/BCA standards


20. Are IRR Officer candidates (collegiate and non-collegiate) required to participate in the semi-annual PFA?

No. Only active duty collegiates participate


21. When will a DEP audit be conducted by the O-DEP management program?

DEP audits are to be conducted by the R-OPS/O-ACR whenever there is a sign of excessive losses or excessive problems in the DEP pool. Or whenever a turnover of the OR or R-OPS/O-ACR occurs


22. How long shall an O-DEP audit be kept for?

2 years and forwarded to the CO via the Chain of Command


23. When shall a DEP turnover be conducted?

A full DEP inspection of the DEP program, including Face to Face or telephone interviews with Officer candidates, shall be conducted as part of the OR/R-OPS/O-ACR turnover. All turnovers and audits shall be documented in Rtools


24. What is the purpose of attrition analysis?

The primary purpose is to identify the factors that cause Officer candidates to attrite, then develop a plan of action to minimize any possible future attrites


25. Do IRR collegiates participate in the Command Urinalysis Program?

No. Only Active duty collegiates participate.


26. Do collegiates receive advanced notice of urinalysis testing to accommodate them for transportation requirements?



27. How often are CCRs required for Active duty collegiates?

Once a month either electronically or over the telephone. Face to Face is required once a Quarter


28. Who bottom lines the CCRs?



29. When is the CO required to sign a CCR?

Any time that there is a “YES”. These are considered “Adverse” and require the CO to sign them.


30. What is the purpose of the CMR?

To notify the NRD of collegiate academic status, change in degree plan, bad grades, etc.


31. When are CMRs due?

For the Fall Semester, no later than 31 January. For the Spring Semester, no later than 30 June.


32. How long do you keep CCRs/CMRs?

Until collegiate graduates OCS/ODS/Chaplain Basic school.


33. How long do collegiates have to submit transcripts to their NRD upon the completion of a Semester or Quarter?

30 days


34. Can an Active duty collegiate select to substitute the run on the PFA for elliptical, bike or swimming?

No. Required to do the Run.


35. When are IRR Officer candidates required to conduct HT/WT/BCA measurements prior to going to OCS/ODS?

Collegiates and non-collegiates are required to conduct their measurements portion of the PFA no earlier than 30 days and no later than 14 days prior to shipping


36. How long does the NRD have to submit the results of the PFA of Active duty collegiates?

10 days


37. How long do Active duty collegiates have prior to reporting to OCS/ODS to submit their HT/WT/BCA measurements?

They are required to complete and pass the PFA no earlier than 30 days and no later than 14 days prior to shipping, no matter when the last PFA was completed


38. Who is responsible for ensuring collegiate scores are entered into PRIMS (Physical Readiness Information System)?



39. How can NUPOC/NR/NPI collegiates get advanced?

May be meritoriously advanced 1 rate or pay grade upon referring a LEAD that results in the accession to the NUPOC, Nuclear Power School Instructor (NPI) or Naval Reactors Engineer (NRE) Program up to the rate or pay grade of OCC/E-7


40. How can BDCP (Baccalaureate Degree Completion Program) collegiates be advanced?

BDCP collegiates may be meritoriously advanced 1 rate or pay grade upon referring a LEAD that results in an accession into an Officer Program. Also, BDCP collegiates that make the Dean’s List for 2 consecutive Semesters or 3 consecutive Quarters, after enlisting into the collegiate program, may be advanced 1 pay grade. (They may only be advance once for academic achievement) Upon graduation, BDCP collegiates will be advanced to E-5.


41. How many ways can a CEC (Civil Engineering Corps) be advanced and up to which pay grade?

CEC collegiates may be advanced via 3 different methods while in the CEC program, not to exceed the pay grade of E-5


42. What is the highest pay grade an HSCP collegiate is eligible to be advanced to?

May be advanced up to 1 pay grade, not to exceed E-7.