Process Groups

Question 1

what is the initiating process group?

Answer 1

define a new project or new phase of an existing project by obtaining authorization to start the project or phase

Question 2

what is the purpose of the initiating process group? (3)

Answer 2

1. align the stakeholders’ expectations and the project purpose
2. inform stakeholder of the scope and objectives
3. discuss how their participation in the project and its associated phases can help ensure their expectations are met

Question 3

what are the key benefits to the initiating process group?

Answer 3

1. only projects that are aligned with the organization’s strategic objectives are authorized
2. business case, benefits, and stakeholders are considered from the start of the project

Question 4

what is the planning process group? (3)

Answer 4

1. establish total scope of the effort
2. define and refine the objectives
3. develop the course of action required to attain those objectives

Question 5

what is the key benefit to the planning process group?

Answer 5

define the course of action to successfully complete the project or phase

Question 6

what is the executing process group?

Answer 6

1. complete the work defined in the project management plan to satisfy the project requirements
2. coordinating resources
3. managing stakeholder engagement

Question 7

what is the key benefit to the executing process group?

Answer 7

the work needed to meet the project requirements and objectives is performed according to plan

Question 8

what is the monitoring and controlling process group? (3)

Answer 8

1. track, review and regulate the progress and performance of the project
2. identify areas for changes to plan
3. initiate corresponding changes

Question 9

what is monitoring? (3)

Answer 9

1. collecting project performance data
2. producing performance measures
3. reporting/disseminating performance information

Question 10

what is controlling? (5)

Answer 10

1. comparing actual performance with planned performance
2. analyzing variances
3. assessing trends for process improvements
4. evaluating possible alternatives
5. recommending appropriate corrective action

Question 11

what is the closing process group? (3)

Answer 11

1. formally complete or close project, phase or contract
2. verifies the defined processes are completed
3. formally establishes the project/phase is complete

Question 12

what is the key benefit to the closing process group?

Answer 12

phases, projects and contracts are closed out appropriately