Procurement and Tendering

Question 1

What did you include in the ITT for Llangollen?

Answer 1

● Instructions to tenderers
● Works Information
● Drawings and specification
● Site Information
● Quality questions
● Tender scoring matrix
● Conflict of interest declaration
● PQQ (via DCC’s portal)

Question 2

What did your Llangollen tender presentation include?

Answer 2

● Summary of the works
● Summary of the tender process (deliverables, scoring, timeline)

Question 3

How did you evaluate tenders for Llangollen?

Answer 3

● Reviewed quality submissions against the scoring matrix
● Held a tender consensus meeting
● Review commercial submission after quality scores had been agreed

Question 4

What was the contract for Llangollen?

Answer 4

NEC3 ECC Option A

Question 5

How did you ensure compliance with public procurement legislation for Llangollen?

Answer 5

● Below threshold for Public Contract Regulations 2015, although maintained the principles (contract notice, query responses provided to all tenders, 10 day standstill period).
● Liaised with DCC’s procurement department to ensure compliance.

Question 6

What did you include in the ITT for Keithrow?

Answer 6

● Instructions to tenderers
● Works Information
● Drawings and specification
● Site Information
● Quality questions
● Tender scoring matrix
● Conflict of interest declaration
● PQQ (via WG’s portal)

Question 7

What did you learn from your dissertation on public sector procurement?

Answer 7

Most common:
● Procurement route - traditional and D&B
● Tendering strategy - single stage
● Contract strategy - fixed price and NEC / JCT

Influencing factors:
● Client / project analysis
● Risk
● Client priorities (finite budget, fixed completion date, required quality)
● Design - complexity, level of client control, cost / programme certainty
● Market analysis - capacity capability

Question 8

What was the threshold for PCR 2025?

Answer 8

Public Works Contracts - £5.3m

Question 9

What is traditional, D&B, construction management, and partnering?

Answer 9

Traditional - design team design, contractor constructs
D&B - contractor designs and builds
Construction management - the works are constructed by a number of different trade contractors. These trade contractors are contracted to the client but managed by a construction manager. Design and construction can overlap.
Partnering - collaborative management approach that encourages openness and trust between parties to a contract.

Question 10

What did you learn at the Procurement Act Live?

Answer 10

● More flexibility, transparency, and innovation
● Better reporting on social, economic, environmental and cultural impact
● Phase 2 - digital hub will provide contracting authorities data on their procurement
● MEAT changed to MAT
● 10% of scoring should be social value
● Consider lots to break down the work (good for SMEs)
● NPPS provides additional guidance - CAs must have regard for this

Question 11

Is public procurement requirements different in Wales to England?

Answer 11

● The same apart from some minor differences
● Social Partnership and Public procurement (Wales) Act 2023
● Have regard to WPPS rather than NPPS
● PQQ allowed in Wales but not England