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Flashcards in Public Works Purchasing Deck (55)
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1

What does "et seq mean

all that follows

2

NJSA 40A: 11-1 et seq. is ?

The Local Public Contracts Law

3

When was the Local Public Contracts Law enacted?

1917

4

By the statute who is authorized to purchase?

The governing body

5

All public contracts must be...

In writing

6

A purchase order is...

A written formal contract or agreement

7

Name the four basic differences between public and private purchases.

Public Dollars vs. Private/ shareholder dollars
Publics Business vs. Company's Business
Open Books vs. Closed System
Regulated by Public Law vs. Regulated by Policy

8

What is a Contract Year?

The period of 12 consecutive months following the award of a contract

9

What is aggregation?

It is the sum expended or to be expended for the provisioner performance of any goods or services in connection with the same immediate purpose or task, or the furnishing of similar goods or services, during the same contract year.

10

What is meant by the term Bid Threshold?

The amount above which a contracting unit shall advertise for and receive sealed bids in accordance with the law

11

What is a QPA?

Qualified Purchase Agent

12

All municipalities are required to maintain what type of purchase system?

An encumbrance system

13

Goods and Service contracts cannot exceed how many months?

24 months

14

Professional Contracts cannot exceed...

12 months

15

How long can you contract for Solid Waste Collection?

No more than 5 years

16

What are four of the Major Methods of Source Selection?

Competitive Sealed Bids
Competitive Contracting
Informal Quotations
State Cooperative
County Cooperative
Local Cooperative

17

Major Methods of Source Selection refers to...

How you purchase things

18

What are the Bid Thresholds?

$17,500 non QPA
$36,000 w/ QPA

19

If the price or cost of any commodity exceeds the threshold you must get informal quotes. True or False

False, you must solicit competitive sealed bids

20

What steps are needed to bid for goods or services?

Prepare Specifications
Advertise in Official Newspaper
Accept bids and read in public
Award by resolution to the lowest responsible bidder

21

What is meant by the term Lowest Responsible Bidder?

The bidder or vendor whose response to a request for bids offers the lowest price and is the most responsive or responsible

22

In your specifications you shall not use the phrase "brand name or equivalent unless at least one equivalent exists. True or False

True

23

The quote threshold is...

for commodities over 15% of the bid threshold

24

What are the quote thresholds?

w/QPA $5,400
w/o QPA $2,625

25

For purchases under the quote threshold you should use "Best _________ Practice".

Management
Best Management Practice - BMP

26

How many informal quotes are required?

Two quotes if practicable

27

Which vendor should get the award?

the vendor whose response is most advantages, price and other factors considered

28

Vendors who are disqualified from bidding appear on what list?

The Debarred List

29

Competitive Contracting in lieu of bidding for procurement of specialized goods and services can be used for...

Computer Software
Hiring Not For Profit
Energy Services
Homemaker Services
Lab Testing
Concessions
Medical Services

30

How long can Competitive Contracts last?

Up to 5 years