Flashcards in Public Works Purchasing Deck (55)
What does "et seq mean
all that follows
NJSA 40A: 11-1 et seq. is ?
The Local Public Contracts Law
When was the Local Public Contracts Law enacted?
By the statute who is authorized to purchase?
The governing body
All public contracts must be...
A purchase order is...
A written formal contract or agreement
Name the four basic differences between public and private purchases.
Public Dollars vs. Private/ shareholder dollars
Publics Business vs. Company's Business
Open Books vs. Closed System
Regulated by Public Law vs. Regulated by Policy
What is a Contract Year?
The period of 12 consecutive months following the award of a contract
What is aggregation?
It is the sum expended or to be expended for the provisioner performance of any goods or services in connection with the same immediate purpose or task, or the furnishing of similar goods or services, during the same contract year.
What is meant by the term Bid Threshold?
The amount above which a contracting unit shall advertise for and receive sealed bids in accordance with the law
What is a QPA?
Qualified Purchase Agent
All municipalities are required to maintain what type of purchase system?
An encumbrance system
Goods and Service contracts cannot exceed how many months?
Professional Contracts cannot exceed...
How long can you contract for Solid Waste Collection?
No more than 5 years
What are four of the Major Methods of Source Selection?
Competitive Sealed Bids
Major Methods of Source Selection refers to...
How you purchase things
What are the Bid Thresholds?
$17,500 non QPA
$36,000 w/ QPA
If the price or cost of any commodity exceeds the threshold you must get informal quotes. True or False
False, you must solicit competitive sealed bids
What steps are needed to bid for goods or services?
Advertise in Official Newspaper
Accept bids and read in public
Award by resolution to the lowest responsible bidder
What is meant by the term Lowest Responsible Bidder?
The bidder or vendor whose response to a request for bids offers the lowest price and is the most responsive or responsible
In your specifications you shall not use the phrase "brand name or equivalent unless at least one equivalent exists. True or False
The quote threshold is...
for commodities over 15% of the bid threshold
What are the quote thresholds?
w/o QPA $2,625
For purchases under the quote threshold you should use "Best _________ Practice".
Best Management Practice - BMP
How many informal quotes are required?
Two quotes if practicable
Which vendor should get the award?
the vendor whose response is most advantages, price and other factors considered
Vendors who are disqualified from bidding appear on what list?
The Debarred List
Competitive Contracting in lieu of bidding for procurement of specialized goods and services can be used for...
Hiring Not For Profit