05_Medical_Logistics Flashcards
(131 cards)
1
Q
What year was the Naval Medical Supply Depot in Brooklyn, NY established?
A
1850
2
Q
What year did congress authorize the Medical Supply Depot to produce supplies for the DON?
A
1853
3
Q
What year was the Naval Medical Supply Depot changed to the Bureau of Supplies and Accounts?
A
1952
4
Q
DLA?
A
Defense logistics agency
5
Q
NAVSUP?
A
Naval Supply Systems Command
6
Q
NAVMEDLOGCOM?
A
Naval Medical Logistics Command
7
Q
Logistics encompasses the acquisition, accounting, __________ and __________ of assets with the DON?
A
Sustainment & Disposition
8
Q
Fiscal administration is the ultimate responsibility of who?
A
Each commanding officer
9
Q
Who established the organizational structure for Medical Logistics Departments?
A
The Chief, Bureau of Medicine and Surgery (BUMED)
10
Q
Food service or Linen Management may also be assigned to medical logistics?
A
TRUE
11
Q
How does the DLA maintain centralized inventory management and distribution of material worldwide?
A
Federal Supply System
12
Q
What are the most notable forms of procurement used by material managers?
A
Defense Supply Center Philadelphia (DSCP) prime vendor program & International Merchant Purchase Authorization Card (I.M.P.A.C.)
13
Q
What is the NAVSUP P-485?
A
Manual designed to institute standardized supply procedures
14
Q
The NAVSUP P-485 consists of what three volumes?
A
1) Afloat
2) Appendices
3) Ashore
15
Q
What is the NAVSUP P-409, MILSTRIP/MILSTRAP manual?
A
A handy reference booklet containing codes and definitions used on a daily basis
16
Q
What is the NAVMED P-5132, Bureau of Medicine and Surgery Equipment Management Manual
A
Reiterates the DON policy & provides equipment management procedures.
17
Q
Contracting Authority?
A
Dollar limitation and acquisition methods
18
Q
Commitment?
A
Funds approved and set aside
19
Q
Ratification?
A
Commitment reviewed and documentation forwarded to ratifying official
20
Q
Procurement Administrative Lead Time (PALT)?
A
Time between order and requisition.
21
Q
Priority Designator?
A
Two digit # used by customer to determine urgency of an item
22
Q
Required Delivery Date (RDD)?
A
Date required by customer
23
Q
Authorized Requisitioner?
A
Designated in writing. Usually DIVO or DEPT Head
24
Q
Micro-Purchase?
A
Supplies or services that do not exceed the current competitive threshold of $3,000
25
Non-procurement official?
Non-purchasing official may place orders with government-wide commercial purchase card. < $3,000 & no more than 20K annually
26
SERVMART?
Source to purchase non-medical admin material, including cleaning gear
27
Federal Acquisition Regulation (FAR)?
Primary regulation used by all Federal Executive agencies
28
Defense FAR Supplement (DFARS)?
Guidance for the FAR regarding DOD activities
29
Navy Acquisition Procedures Supplement (NAPS)?
A document providing guidance to FAR and DFARS for Navy contracting personnel
30
Competitive Threshold?
Quotes from at least 3 different vendors must be obtained in excess of $3,000
31
Separation of Functions?
The same person cannot initiate, award, and receive material. At a minimum, the same person cannot award and receive
32
Bulk Stock?
Material in full, unbroken containers
33
Federal Supply Schedule (FSS)?
Collection of multiple award contracts to purchase from outside vendors
34
Controlled Equipage?
Controlling equip. that is mission essential, protection of life, relatively valuable, easily converted to personal use
35
Reserve Stock?
Items on hand for specific purpose (i.e. decontamination supplies)
36
Standard Stock?
Material under the control of an inventory manager and identified by NIIN
37
Who assigns the operating budget?
CNO, Fiscal Management Division
38
Funds are distributed as operating targets (OPTARs) and divided how?
Four equal quarterly divisions
39
What system is designed to permit the classification of all items of supply used by the federal govt?
Federal Supply Classification (FSC)
40
What two, two-digit numeric codes make up the FSC?
Supply group, supply class
41
How many digits are in an NSN?
13
42
What are the first four digits of an NSN?
Federal supply classification (FSC)
43
How many digits are in a NIIN?
9
44
What are the first two digits of a NIIN?
National Codification Bureau NCB
45
Cost of keeping stock includes what?
Expense of storing, counting, and rotating the inventory
46
Number of demands over a specified period is called what?
Demand frequency
47
What is usually the minimum criteria for stocking an item in the warehouse?
Three recurring demands within one quarter
48
What two ways are supply levels expressed?
Numerical terms, Months of usage
49
How many measurements are used in expressing the supply level of any stock?
4
50
What is the Operating Level?
Material required to sustain operations between replenishment shipments (usually 7 dyas)
51
What is the Safety Level?
Quantity over and above the operating level in case shipment is late (generally 14 days)
52
What is the Stockage Objective?
Minimum quantity of stock required to support current operations. (Sum of operating and safety)
53
What is Requisitioning Objective?
Max stock on hand and on order. Stockage objective and quantity that will be consumed between requisition and receipt
54
What is the current approved shipboard computer program used to track medical supply?
SAMS (SNAP Automated Medical System)
55
Re-Order Point (ROP)?
Level at which a replenishment action is indicated
56
Order and Ship Time (OST)?
Elapsing time between order and shipment (usually 30 days)
57
What forms are used to order BUMED-controlled items?
6700/13 (? $1,000 - < $249K), 6700/12 (? $250K)
58
What instruction contains a list of all books and pubs that must be maintained at an activity?
NAVMEDCOMINST 5600.1 & NAVMEDCOMINST 6820.1
59
What form is used to order items that have an NSN?
DD Form 1348
60
What form is used to order items that cannot be identified by an NSN?
DD Form 1348-6
61
What form may be used for ordering open market items and is known as the Requisition and Invoice Shipping Document?
DD Form 1149
62
What form should be used to procure GSA contract items such as medical books, journals, and BUMED-controlled items?
DD Form 1149
63
What form is used for open market orders placed with a vendor?
DD Form 1155
64
What is the hierarchy of supply sources?
SERVMART, Federal Supply System, Federal Prison Industries, NIBINISH, GSA, DPSC, Prime Vendor Contracts
65
Federal Prison Industries (FPI) items are typically what?
Furniture
66
Where can state-of-the-art equipment be purchased at a significantly reduced price?
Defense Personnel Support Center (DPSC)
67
What is the most successful initiative to streamline medical/dental logistics?
Prime Vendor program
68
What is reconciliation?
Bring stock and stock records into agreement
69
What happens if a physical count doesn't match the automated inventory system?
A different person will count.. Counting continues until a correct match
70
What type of inventory is conducted monthly and unannounced?
Controlled Substances Inventory Board
71
What type of inventory is conducted annually, at custodian turnover, or when random sampling fails to meet 90% accuracy?
Bulkhead-to-bulkhead (wall-to-wall)
72
What type of inventory is a physical count of all items of the same cognizance symbol or federal supply class?
Specific Commodity Inventory
73
What type of inventory occurs on a scheduled basis and is designated for separate identification and inventory control?
Special Material Inventory
74
Medical supplies are examples of what type of inventories?
Specific commodity and special material
75
What type of inventory is unscheduled, used to verify existence of a specific item and directed by higher authority?
Spot Inventory
76
What is the goal of location surveys?
98% location match
77
What type of inventory is required on items with a high turnover rate?
Velocity Inventory
78
What type of inventory is scheduled annually and is done to measure the stock record accuracy for a segment of material on hand?
Random Sampling Inventory
79
What type of inventory is not carried on the Medial Logistics inventory record?
Department Inventory
80
What instruction governs release of war reserve material?
OPNAVISNST 4080.1 series
81
Aisles should be how wide?
Generally 1.5 times the width of the largest cart or vehicle
82
Boxes must be stored how far below sprinkler heads?
18"
83
What is the most commonly encountered receipt?
DOD Single line item Release/Receipt Document? DD Form 1348
84
Regardless of receipt document, the receiver must do what?
Sign & Date document, circle the quantity accepted
85
What does "checking-in material" mean?
Ensuring that the material received is the same as what was ordered
86
What type of documents are used in the receiving process?
DD Form 1155 - Request for quotations, NAVCOMPT Form 2276 - Request for contractual procurement, DD Form 250 - Material Inspection and Receiving Report
87
What is another term used to describe Stock or Direct Turn Over (DTO)?
Demand supported
88
Routine shipments should have at least what length shelf life remaining?
6 months
89
What is an SF 364?
Report of Discrepancy (ROD)
90
What does FIFO mean?
First in, first out
91
How is material rotated if it does not have an expiration date?
Manufactured (MFR) date
92
How are items rotated in the bulk area?
Top to bottom
93
Where are shelf life codes listed?
NAVSUP Publication 4100
94
HMIS?
Hazardous Materials Information System
95
OSHA issued what standard to help protect the HMs right to work in a safe/healthy environment?
The Hazard Communication Standard
96
Hazardous Technical Information Services (HTIS) maintains what?
Data base of MSDSs
97
Where should compressed gases be stowed?
On the weather deck or shock resistant bracket
98
Acid lockers are leak-proof and lined with what?
Lead
99
What is used to store material that is unsuitable for issue?
Suspended or "J" Stock
100
What term describes scheduled maintenance ashore?
Preventative maintenance (PM)
101
How many categories of Property, Plant and Equipment (PP&E) have been defined in SECNAVINST 7320.10?
Three
102
A subcategory of PP&E sometimes referred to as Garrison Property?
Personal Property
103
What type of property has a fair market value of ? $250K and a recovery period ? 24 months?
Capitalized Personal Property
104
Minor Personal Property has an acquisition cost > _______ and < _________?
$5K, $250K
105
Sub-Minor Personal Property has an acquisition cost of what?
< $5K
106
HIPPA was established in what year?
1996
107
What committee provides oversight of scarce equipment resources?
Equipment Program Review Committee (EPRC), should meet at least semi-annually
108
The EPRC will prioritize acquisitions how often?
Twice per fiscal year
109
How are published lists of excess/available equipment managed?
Shared Procurement Program
110
When should NAVMED P-5132 be referred to?
References for obtaining special materials
111
Operation and Maintenance (O&M) appropriation is the source for funding what?
Minor equipment
112
Leasing is appropriate if what two conditions are met?
Immediate use is required to meet program/system goals. Circumstances do not support purchase
113
What introduced the requirement for facilities to report equipment with a probability to cause death, injury or illness?
Safe Medical Devices Act (SMDA) of 1990
114
What form is used to report complaints of medical material and submitted to the Defense Personnel Support Center (DPSC)?
SF-380
115
Classifications of complaints are grouped in what three classes?
Type 1: May cause serious illness or death,
| Type, Type 3: Unsat, but may be used if there is no direct hazard (i.e. electrical shock)
116
Report type 2 and 3 reports within how many days from the date of incident?
10
117
BUMED activities are responsible for conducting what two types of inventories?
Master Equipment Inventory (annually), Triennial Inventory
118
What is the first rule for performing user maintenance?
Read manufacturers instructions
119
What are the three maintenance levels?
Level 1(Performance Testing): Performed before, during, and after equipment usage, Level 2 (Preventative Maintenance): Scheduled, performed by BMET, Level 3: Depot level maintenance - complete overhaul
120
What form is used for a work order?
NAVMED 6700/4
121
What is a Property Survey?
Procedure used when material is lost, damaged, or destroyed.
122
When equipment is lost, damaged or destroyed, what form must be filled out?
Report of Survey, DD Form 200 (IAW NAVMED P-5132)
123
What volume of the NAVSUP manual provided detailed instructions on filling out DD Form 200?
Volume 3
124
6505
Drugs and Biologicals
124
6509
Veterinary drugs
124
6510
Surgical dressing materials
124
6515
Med surgical instruments, equipment, supplies
124
6520
Dental stuff
124
6525
Imaging
125
6540
Opthalmic
126
6545
Field med sets
