Flashcards in Chapter8- Written Communications Deck (47):
What helps the writer establish the logical flow of the material?
Besides memos and emails what constitutes the bulk of writing produced by most company officers?
Narrative reports are written in what form?
What is a footnote?
Footnotes keep all the information on the same page and make it easier for a reader to find
What is an end note?
Endnotes have the advantage of keeping all the notes and citations together in one list at the end of the paper
What type of report focuses on why a certain course of action was taken or should be taken?
What type of report states the problem, provides a variety of solutions, and then recommends the best solution based on the available criteria?
What type of report provides an overview of the current status of a project?
What type of report combines the two forms into one by providing justification for the project, describing the steps to complete the project, and including justification for any changes in the project development
Progress and justification report
What report describes a process, project, or item that gives the audience a detailed image of the subject?
Memos or quick and easy messages that answer what six questions?
What, where, when, who, why, and how
What outlines activities proposed for a meeting or event?
What are the accurate records of the topics covered, decision is made, and assignments given during meetings?
What two forms can a press release be written in?
Outline or narrative
In a press release you should limit sentence length to know more than how many words
In a press release you should use no more then how many lines per paragraph?
Executive summary should be no longer than?
The average paragraph should be no longer than?
75 to 125 words
What sentence of the press release should be used to summarize all information?
What should be the maximum number of pages of a press release
What is the first up in writing any document?
Determine the audience, scope, and purpose
What is an audience
Who the letter is being written to
What is the scope?
The subject or topic and how broad or narrow the focus is
Where should the scope be stated?
In the thesis statement of the document
What is the thesis statement
Main idea of the speech
What is the purpose of a document?
Why the letter is being written
What form should be used with headings in an outline format?
Parallel if it all possible
What does the conclusion of an outline due?
Summarize the main points and includes a call to action
What are visual reference points that indicate a subdivision of the topic for the reader?
Every paragraph should contain what?
A topic sentence
What allows all the notes to be on one page and contain extra information
What is the minimum number of points that must be placed under each heading
Out of the styles of letters what is considered a sales letter
What type of report is a station location report
Which part of the letter contains the company return address
What section of a letter consist of the company letterhead or return address
What part of the letter includes the date, address block of the recipient, attention line and salutation
What portion of the letter contains the message and is divided into introduction, body, and conclusion
What part of the letter contains the complementary closing and the riders signature, name, and title
What is it called wind text must be printed or typed rather than in script
What is it called when times, addresses, names, quantities, and events must be correct
What is it called when all available information must be included
What is it called when text must express facts and not opinions
Budget request, purchased recommendations, and after action reports are all what types of reports
A station location report is what type of report
The development of a health and fitness program is what type of report