Data Management

Question 1

Can you name some of the sources you have used in your work?

Answer 1

iSurv
BCIS
SPON’s
Costar
EGI

Question 2

How can you ensure data sources you use are reliable?

Answer 2

Use industry recognised sources.
Speak with agents or people within the business to confirm.

Question 3

How do you keep your data secure?

Answer 3

Encryption to hard drives
Regularly change passwords
use anti-virus protection

Question 4

What is Copyright?

Answer 4

A form of intellectual property.

A set of exclusive rights are granted to the creator of any original work.

Question 5

What is GDPR?

Answer 5

General Data Protection Regulation 2016

EU’s Requirement now no longer apply in the UK.
But the requirements were almost exactly copied over to UK GDPR.

Question 6

What is the Data Protection Act 2018?

Answer 6

Data Protection Act 2018:
The UK’s implementation of GDPR and how it relates to personal data.

Question 7

What must a company do to comply with the Data Protection Act?

Answer 7

Register with the Information Commissioners Office (ICO) and pay an annual fee.

Question 8

What are the Key Requirements of UK GDPR?

Answer 8

Data protection impact assessments.

Rights for individuals to access their personal data and have it erased.

Data controller to decide how personal data is processed.

Data accountability for organisations who have to prove compliance to the ICO.

Report data breaches within 72 hours.

Increase in fines for companies in breach.

Policed by Information Commissioners Office (ICO).

Question 9

How must companies store Data under GDPR?

Answer 9

Securely
For limited time
Accurately
Only relevant information
Transparently
Legitimately

Question 10

What are the 8 Individual Rights under UK GDPR?

Answer 10

1. To be informed
2. Access to information
3. Rectification of information
4. Erasure of information
5. Restrict processing
6. Data portability (for personal use)
7. To object
8. Automated decision making (e.g. insurance companies)

Question 11

How does CBRE comply with GDPR?

Answer 11

Request clients sign terms of engagement which highlight how their data will be stored in accordance with GDPR.

Only ask for personal information as it relates to the instruction.

Archive files once instructions are complete.

Only store data in secure locations.

Hold external meetings in designated areas of the office.

Have a data protection officer.

Question 12

What is the Freedom of Information Act 2000?

Answer 12

Gives individuals the rights to access any information held by public bodies.

Question 13

Are there any exemptions to the Freedom of Information Act 2000?

Answer 13

If the information contrasts with GDPR requirements or if it would produce a criminal matter.