Initiating Exam Flashcards by George Seifried

The difference between a project manager and a functional manager is:

a project manager is a specialist.
a project manager is a technical supervisor.
a project manager is a facilitator.
a functional manager develops how work will be done.

A project manager is a facilitator

How well did you know this?

Not at all

Perfectly

Organizations manage their _________ to maximize value, based on specific goals.

projects
portfolio
programs
schedules

Portfolio

How well did you know this?

Not at all

Perfectly

________ organizations are the most likely to have a PMO (project management office).

Functional
Balanced matrix
Weak matrix
Project oriented

Project oriented

How well did you know this?

Not at all

Perfectly

The PMO provides

administrative support
training
resource alignment
all of the above

All the above

How well did you know this?

Not at all

Perfectly

Staff members are grouped by specialty within a __________ organization.

functional
entrepreneurial
balanced matrix
projectized

Functional

How well did you know this?

Not at all

Perfectly

What type of organizations highly use project managers?

Functional.
Hierarchical.
Balanced matrix.
Projectized.

Projectized

How well did you know this?

Not at all

Perfectly

________ organizations decentralized specified products or functions, while maintaining divisions that report to the central executive.

Functional
Entrepreneurial
Matrix
Projectized

Matrix

How well did you know this?

Not at all

Perfectly

Project management includes the process of initiating, planning,

identifying and executing.
scoping and controlling.
executing and process.
monitoring and controlling.

Monitoring and controlling

How well did you know this?

Not at all

Perfectly

Strategic considerations that are typically required before a project is authorized include

market demand for the project.
creation of a unique product or service.
organizational need.
all of the above

All of the above

How well did you know this?

Not at all

Perfectly

The first step in managing a project is

Identifying the problem.
Establishing a clear objective.
Identifying project requirements.
Planning and scheduling activities.

Identifying project requirements.

How well did you know this?

Not at all

Perfectly

Human resource expertise, skills, and competencies are examples of

Resource availability
Employee capability
Infrastructure
Software elements

Employee capability

How well did you know this?

Not at all

Perfectly

What is a principal regarding system?

Systems are not dynamic
Systems can be optimized
System components can not be optimized
all of the above.

Systems can be optimized

How well did you know this?

Not at all

Perfectly

Factors in organizational structure selection include

Pareto charts
Physical location
Risk reviews
Hybrids

Physical location

How well did you know this?

Not at all

Perfectly

Which organizational structure gives high to almost total authority for the project manager?

Virtual
Functional
PMO
Organic

PMO

How well did you know this?

Not at all

Perfectly

Centralization refers to the decision-making authority within the organization. _________ decision-making is that which is delegated down to subordinates

Complex
Formal
Centralized
Decentralized

Decentralized

How well did you know this?

Not at all

Perfectly

Reading a release about their competitor’s new product progress and proposed release date, ABC Company directors meet to discuss the increasing pressure on them. They decide to escalate a current competitive product model they have in redesign. The model has been tested several times already. The last test revealed a potential overheating hazard that needed to be corrected. The current design can be put into production, which will beat their competition’s product to market. Safety features will still be worked on and a recall can be issued as soon as the redesigned portion is complete and tested. The budget director indicates that the benefits of being first to market will more than compensate for costs incurred from a future recall, since only a percentage of customers ever respond to recall notices anyway. What kind of ethical standard are the ABC Company directors exercising?

A restrained egoism.
Utilitarianism.
Nonsequentialism.
Kant’s ethics.

A Restrained egoism

How well did you know this?

Not at all

Perfectly

When a project is performed under contract, ________ are considered constraints.

contractual provisions
specific project assumptions
boundaries
acceptance criteria

Contractual provisions

How well did you know this?

Not at all

Perfectly

_________ addresses written rules and procedures deem necessary to maintain organization control and coordination.

Complexity
Formalization
Centralization
Decentralization

Formalization

How well did you know this?

Not at all

Perfectly

An organizations ________ provides the organization and its employees with an identity.

structure
culture
management
hierarchy

Culture

How well did you know this?

Not at all

Perfectly

In a culture where management maintain consistency through exclusive control, decision-making and auditing, new structure elements and interrelationships are created. ________ addresses vertical and horizontal components of job and work group differentiation and division of labor and authority.

Complexity
Formalization
Centralization
Decentralization

Complexity

How well did you know this?

Not at all

Perfectly

Project integration management includes all of the following except

Develop Project Charter
Develop Resource Plan
Close Project
Close Phase

Develop resource plan

How well did you know this?

Not at all

Perfectly

What are examples of organizational process assets?

Previous project schedules.
Projected data.
Risk responses plans.
Cost baselines.

Previous project schedules

How well did you know this?

Not at all

Perfectly

Who is responsible for analyzing information contained in the project scope?

The sponsor.
The project team.
The performing organization.
The initiator.

The project team

How well did you know this?

Not at all

Perfectly

Outputs from Develop Project Charter include:

WBS
high-level risks
PDM system
PMI system

High-level risks

How well did you know this?

Not at all

Perfectly

Is there any tool or technique that aids the project management team in effectively developing a project charter? No. Benefit contributions model Various databases Expert judgment

Expert judgment

A characteristic of an operation that is NOT a characteristic of a project is who performs the task. resource constraints. it is planned and controlled. it is ongoing and repetitive.

It is ongoing and repetitive

_________ Are organized activities that help achieve the organization's strategic plan Plans Projects Programs Operations

Projects

All of the following are examples of a project EXCEPT r&d. a public works contract. operation of an automated accounting system. a 2020 hybrid car model.

Operation of an automated accounting system

What is the primary objective of an operation? To sustain the business. To reach and terminate at its end goal. To construct a facility. To develop a product.

To sustain the business

The longest project activity phase, that covers actual activities, measurement, and evaluation, is the ________ phase concept organization application operational

Operational

A project managers assignment is a ________ If it involves several projects all being performed at the same time, that each have ongoing operational elements plan project program operation

Program

What type of organizational structure has work groups arranged by project? Matrix - strong Matrix - weak Project-oriented Matrix - balanced

Project-oriented

Having the ability to guide, motivate, and direct a team requires what type of skill Technical Functional Hybrid Leadership

Leadership

Being a project manager Is analogous to being _________ in an orchestra The string section Percussion The conductor The audience

The conductor

Having knowledge and expertise in the industry and organization exemplifies Technical project management Strategic and Business Management Leadership Functional project management

Strategic and business management

The project manager sphere of influence includes Stakeholders Sponsors Project Team All of the above

All the the above

Having the knowledge, skills, and behaviors related to specific domains of a project exemplifies Technical project management Functional project management Leadership Strategic and Business Management

Technical project management

The project charter gives the project manager authority To direct the stakeholders. To plan project activities. To apply organizational resources. All of the above

To apply organizational resources

Project charter development involves documenting tools and techniques needed to execute and complete project tasks. the business needs. projects cost analyses. quality and risk control processes.

The business needs.

What document formally authorizes the project Project charter. SOW. Project Scope Statement. WBS.

Project charter

Who usually charters and authorize a project The board of directors. The project manager. An external sponsor. The project owner.

An external sponsor

What is the SOW Strategic Operations of Work. Stakeholders and Organization Objectives. Statement of Work. Strategic Organizational Work-items.

Statement of work

A data gathering technique used in project charter development is brainstorming focus groups interviews all of the above

All the above

When should the project manager be assigned to the project After planning. During concept development. After the project charter is developed. Before planning is begun.

Before planning has begun

A project may be authorized by sponsor PMO portfolio steering committee all of the above.

All the above

And emerging trend in project integration management is the use of portfolio review boards the use of visual management tools hierarchical alignment segregated alignment

The use of visual management tools

_________ a project links the project to the ongoing work of the organization Assigning Planning Sponsoring Chartering

Chartering

A contract is an input to developing the project charter if the work is being done for an external customer. the organization mandates one. stakeholders require one. All of the above

The work is being done for an external customer

The project charter should either directly or indirectly address the contract. the summary milestone schedule. internal risks. all of the above

The summary milestones schedule

The SOW is part of the _________ When it is received for external projects. Business need Product scope Strategic plan request for proposal or other bid documents

Request for proposals or other bid documents

Conflict management and facilitation are examples of data gathering rigid management assumptions interpersonal and team skills

Interpersonal and team skills

A business case can be created as a result of market demand technological advance legal requirement all of the above

All the above

Inputs to identify stakeholders include benefits management plan program charter enterprise process assets all of the above

Benefits management plan

What area of project management is concerned with timely completion of the project Project Schedule management. Project Cost management. Project Scope management. Project Integration management.

Project schedule management

What area of project management is concerned with organizing and managing the project team Project Integration management. Project Communications management. Project Resource management. Project Scope management.

Project resource management

The project manager is assigned to support core business achieve project objectives develop matrices all of the above

Achieve project objectives

Project quality management ensures contracts are effectively resourced and administered. effective project monitoring and control. efficient preliminary planning and development of strategic operations. the project satisfies its objectives.

The project satisfies its objectives

An entrepreneurial culture is conducive to high risk proposals. organizational charting. protocol. risk-averse behavior.

High risk proposals

What general interactive relationship elements determined individual and organizational effectiveness regardless of the type of the organization’s culture General knowledge and expertise levels of mid-managers. Job descriptions and defined interrelationship interactions. Experimentation and risk taking. Capital investments, liquidity, and investors.

Job descriptions and defined interrelationship interactions

A stakeholder is The customer. The performing organization. A sponsor. All of the above

All of the above

According to the international organization for standardization (ISO), The difference between standards and regulations are a regulation is an approach guideline. a regulation is a government-imposed requirement. a regulation is established and approved by a recognized body. a standard regulates procedure toward achieving an optimum degree of order.

A regulation is a government-imposed requirement

Project risk management ensures effective performance reporting. safe activity sequencing. cost-effective scope verification. public safety and response planning.

Public safety and response planning

A project manager characteristically is persuasive. is flexible. is a good communicator. all of the above

All the above

In top-down management Information is freely exchanged laterally. Information is informally reported to managers. Information and ideas are dispensed from top management. Information flows up, and instructions flow down from top management.

Information flows up, and instructions flow down from the top management

Cultural ‘liabilities’ the functional and project managers should be aware of include barriers to change. diversity. cross-departmental interactions. aggressive risk.

Barriers to change

Who controls the budget in a strong matrix type organization? The functional manager. The project manager. The administrative staff. Upper management.

The project manager

Types of organizational structures include Weak matrix Balanced matrix Strong Matrix all of the above

All of the above

Project deliverables may be overall quality. the functional team. agendas. products or services.

Products or services

Which of the following is NOT a characteristic of a project Constrained by limited resources Creates unique product or services. Ongoing and repetitive. Planned, executed, and controlled

Ongoing and repetitive

A project is said to be temporary because it has a short duration. it has a definite beginning and end. it has the potential to be a continuous and ongoing effort. its project team outlives it.

It has a definite beginning and end

Joe, as a new project manager for ABC company, overseas new product design, and the satisfaction of release of new models annually. Joe is happy to be involved in this ongoing program. project. operation. scenario.

Program

Feasibility studies and reviews justify why a certain project is the best alternative. are established through a process of alternative evaluation. document the project scope, deliverable, and capital investment analysis. all of the above

All of the above

Establishing the project start date is important since there are many elements of the project that depend on it, including when the project should be complete. The best determination of when to set the start date is before the project manager is assigned and team is selected. after the budget is approved. prior to the pre-project meeting. after initial contract award.

After the budget is approved

Certain types of conflict arise during certain phases of the project lifecycle. The type of conflicts that might arise during the initiating phase of the project lifecycle include project feasibility disputes. prioritizing. issues regarding the actual work. user or client satisfaction

Project feasibility disputes

Factors limiting the project managers options regarding scope, staffing, and scheduling are scope limitations. assumptions. constraints. common causes.

Constraints

Project life cycle phases are not the same as the project management process group. Meeting _________ goals are primary considerations throughout the project entire life cycle. schedule and cost stakeholders' performance and time organization

Performance and time

All project team members should be known prior to estimating activity duration since actual competency levels of acquired team members can incur more expense, which impacts the estimated budget. cause activity durations and schedules to change. increase the length of the project. require a more complex work breakdown be created.

Caused activity durations and schedule to change

A vender’s representative travels on business to a partner company in a foreign country, and meets with a business agent he has developed a long-standing friendship with. It is not customary to give gifts to those one does business with in this particular setting. The business agent takes the vendor rep to lunch at a favorite eatery and gives the vender rep a few small gifts. What should the vendor rep do? Accept the lunch as business, but return the gifts. Do not offend the "host" and accept whatever is offered. Reciprocate with lunch or dinner for his host, before the vendor rep returns home. Explain that company policy states he cannot accept meals since they pay for his travel and expenses, but personal gifts, providing they are from a friend, is permitted.

Accept the lunches business, but return the gifts

Systems are linear in responsiveness dynamic static limited to programs

Dynamic

A governance framework includes policies rules norms all of the above

All the above

Enterprise environmental factors can be internal only external only both internal and external neither internal or external

Both internal and External

Matrix organizational structure types include all but parallel weak strong balanced

Parallel

Internal enterprise environmental factors include legal restrictions infrastructure academic research financial considerations

Infrastructure

Which of the following is NOT a type of PMO Formative Supportive Directive Controlling

Formative

The project manager should be able to explain ________ Of the organization strategy mission goals and objectives All of the above

All the above

Leadership characteristics include all except focus on the bottom line develop inspire trust focus on vision

Focus on the bottom line

Team member characteristics to consider when adopting a leadership style include all except finances attitudes moods needs

Finances

Leadership styles the project manager can use include all but Initiating Transactional Charismatic Interactional

Initiating

Environmental characteristics to consider when adopting a leadership style include all except social situation work performed economic state political elements

Work performed

All the following are characteristics of management except focus on the bottom line do things right innovate accept status quo

Innovate

Project manager skills for being a leader include being optimistic being collaborative building trust all of the above

All of the above

Trends in project integration management include all except use of automated tools delegating project manager responsibilities use of visual management tools expanding project manager responsibilities

Delegating project manager responsibilities

What is the first process the project integration management team performs Develop the project charter. Develop the project scope. Develop the project management plan. Direct project management.

Develop the project charter

__________ are organizational process assets that reduce the amount of planning time needed at the beginning of a project and the likelihood of missing important project responsibilities Acceptance criteria Templates Activity resource lists Flowcharts and progress plans

Templates

Which of the following statements is incorrect regarding project stakeholders Stakeholder interests can be negatively affected by the project Stakeholders can be external or internal to the performing organization Stakeholder identification is a continuous process and it is not critical to identify stakeholders early in the project Organizations directly involved with the project are also project stakeholders

Stakeholder identification is a continuous process and it is not critical to identify stakeholders early in the project

George has been recently recruited in a ground handling company any major airport. He has been asked to conduct a feasibility study to determine whether outsourcing the aircraft catering function to a third-party would be a viable business decision or not. As the first step, George’s wishes to identify project stakeholders and analyze their influences and expectations. Linda is a senior project manager in the company who has recently conducted a similar project regarding outsourcing aircraft cleaning function To a third-party. Linda is not a stakeholder in George’s project. Meeting Linda in order to gain insight about project stakeholders and their influence is related to which of the following tools and techniques of the identifying stakeholder process? Expert judgment Stakeholder analysis Analytical techniques Organizational process assets

Expert judgment

Which of the following is not a discrete process defined in the PMPOK (R) guide? Identify Stakeholders Analyze Stakeholder Expectations Plan Stakeholder Engagement Monitor Stakeholder Engagement

Analyze stakeholder expectations

Nancy is initiating a manufacturing process improvement project. It is crucial for Nancy to identify her project stakeholders early on and analyze their influences, interest and expectations. The organization exhibits the typical behavior of a functional organization and she is experiencing a lot of resistance caring out this process. Which of the following inputs will help Nancy get a head start with the process? Stakeholder analysis Meetings with stakeholders Project charter Lessons learned from previous similar projects

Lessons learned from previous similar projects

Mark is the project manager for designing a new product line. Mark has identified most of the project stakeholders and met them in person to identify their roles and responsibilities, and their interest and expectations for the project. What should Mark do next? Conduct a stakeholder impact and influence analysis Assess how influential stakeholders would respond to different situations and events Update the Stakeholder Management Plan Schedule stakeholder identification meetings

Conduct a stakeholder impact and influence analysis

Which of the following is not a Tool and Technique of the Identify Stakeholder process Stakeholder register Data analysis Expert judgment Meetings

Stakeholder register

Which of the following is incorrect regarding the Salience Model It classifies project stakeholders It is based on stakeholder organizational roles and responsibilities It is based on stakeholder powers and ability to enforce their will It is based on stakeholder urgency

It is based on stakeholder organizational roles and responsibilities

What is the primary focus of project stakeholder management? Stakeholder analysis Stakeholder communications Stakeholder engagement Stakeholder identification

Stakeholder engagement

Effective project management leads to missed deadlines rework meeting business objectives cost overruns

meeting business objectives