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Flashcards in Procurement And Tendering Deck (32)
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What are payment timescales for jct contract?

From relevant date this is seven days, the client then has five days to certify and payment must be made within 14 days.


What are insurance options for the works?

There are three options, A,B and C. A, is insurance taken out by the contractor and covers full reinstatement including professional fees, it is solely the contractors responsibility to ensure the works are and remain insured. Option B covers the same particulars however it is the employer responsibility to insure. Option C, requires the employer to take out two insurances, (1) insurance for existing structures and their contents, and (2) all risks insurances for the works. This is appropriate for existing buildings that are operational.


On 43 Bath Street why did you advise traditional procurement?

To enable the client full control of the design and construction


On 43 Bath street how did you get a pre tender estimate at RIBA stage 2? And is the right thing to do?

This is actually a 'cost plan'. This was based off the Architectural concept. I advised my client that this was high level and noted that because the estimate did not have associated technical detail may yield inaccurate pricing.


What is PAS 91?

Standardised pre qualification questionnaire


Why do a PQQ?

Reduces the amount of potential tenders
Save time processing inappropriate tenders


For 43 Bath Street, what information did you request for the PQQ?

Company details
Relevant experience
Health and Safety policy
Environmental policy
Equal Opportunities policies


What is the most important practice note for procurement and tendering?

RICS Tendering Strategies 1st Edition


What is the main difference in two stage and single stage tendering?

single stage submitted once all technical design is complete

2 stage is when the contractor is brought on board at prior to RIBA stage 4 to help design.


What are the advantages and disadvantages with Design and Building Procurement?

Allows design and construction to overlap
Risk is transferred to the contractor
Provides greater cost certainty

Yields lower quality of work
Lack designs clarity


What does PAS stand for?

Publicly accessible information


How do you ensure there is no ambiguity in undertaking your role for the client?

Ensure i supply then with minutes of meetings and confirm instructions


What are KPI's and what are they used for?

These are Key Performance Indicators. These can be used for monitoring costs, track progress, identify strengths and weaknesses and assess specific areas of a project such as sustainability.
These are Key Performance Indicators. These can be used for monitoring costs, track progress, identify strengths and weaknesses and assess specific areas of a project such as sustainability.


What is a project execution plan?

This is a framework setting out the management of a project


What is in a project execution plan?

Project definition
Cost plan
roles and responsibilities of the parties
monitoring and reporting coms


What different types of procurement are you aware of?

Design and build


Does the public sector use different types of procurement compared to private?

Totally project specific and has tender impacts as well..

This is governed by public procurement policy in the UK

Government requires standard forms such as PAS 91 for tendering.


What is a single stage tender?

Tender sent to contractors at RIBA stage 4 for the whole of the works. Design works to be fully complete.

Good for relatively simple projects


What is a two stage tender?

Design and tender overlap.
First stage tender enquiries at stage 2
Chosen contractor then joins the team to work on design.

Good for complex projects


What are the pros and cons of D&B?

Pros (time/build ability/cost)

Time - design and construction overlap
Build ability - client and contractor and liaise to make design feasible (build ability)
Cost - a level of surety

Cons (quality/risk pricing)
Quality - (contractor exploit quality) albeit there is a method to get around this.
Risk - contractor pricing in risk


What are the pros and cons of Traditional procurement?


Certainty of design
Client control
Competitive tendering

Variations are expensive although flexibility is seen as an advantage


What are the pros and cons of Management procurement?

Havent used this


What is you understanding of negotiated tender?

Similar to a single stage tender but with one contractor.

The use of one contractor may be chosen due to previous relationships with the contractor, the contractor is providing specialist services or because their are time constraints


Why might a client prefer negotiated tender?

Confidence - working with a contractor or supplier they already know

More design input


Contractor helps to reduce risk


L2 - explain how selective tendering worked?

I created a shortlist of prospective contractors i have previous experience with


L2 - What questions were included in the PQQ?

Company details


Relevant experience

H&S policy

Environmental policy

Equal Opportunities policy


L2 - how did you assess the pre qualification questionnaires?



L2 - why did you use a pre qualification questionnaire when you have experience working with each?

As i had only done a major project with 1 of 3 of them.

I did not fully understand company policy in regards to environmental policy and equal opportunities policy.

Most importantly, I wanted to ensure I had high quality of due diligence prior to advising my client.


L2 - what info is included in the Invitation letter to tender?

Project description

Confirms return date

Contract Details

Contact details for queries


L2 - What info was included in the tender docs?

Contract return date

Instructions for quetsions, erroes, mid tender interviews and instructions for submitting tenders.