Data Management - Level 1 Flashcards
(37 cards)
What are three principles of UK GDPR and the Data Protection Act 2018?
The three principles are: 1) Lawfulness, fairness, and transparency; 2) Purpose limitation; 3) Data minimization.
How do you comply with UK GDPR and the Data Protection Act 2018 in your role?
By ensuring data is processed lawfully, maintaining transparency with data subjects, and implementing appropriate security measures.
Give me an example of how you process and handle confidential information.
Confidential information is processed by restricting access to authorized personnel only.
Give me an example of how you ensure that data is kept securely.
Data is kept securely by using encryption and secure passwords.
What do the Privacy and Electronic Communications Regulations 2003 apply to?
They apply to the use of electronic communications for direct marketing and privacy in electronic communications.
What is copyright?
Copyright is a legal right that grants the creator of original work exclusive rights to its use and distribution.
What is Intellectual Property?
Intellectual Property (IP) refers to creations of the mind, such as inventions, literary and artistic works, and symbols.
Can Intellectual Property be transferred?
Yes, Intellectual Property rights can be transferred or licensed to others.
What is the Freedom of Information Act 2000?
The Freedom of Information Act 2000 gives the public the right to access information held by public authorities.
Can you tell me about the retention of files and the Limitation Act 1980?
The Limitation Act 1980 sets time limits on how long claims can be made, influencing file retention policies.
Give me an example of a property information tool.
An example of a property information tool is Land Registry data.
How do you extract data from a source regularly used in your role?
Data is extracted using automated reports and queries from databases.
What are the limitations of primary/secondary data sources?
Primary data may be limited by sample size, while secondary data may be outdated or biased.
How do you validate information?
Information is validated by cross-referencing with reliable sources and checking for accuracy.
What is the difference between a deed and a registered title?
A deed is a legal document that conveys property, while a registered title is an official record of ownership.
How do you source title information?
Title information is sourced from the Land Registry and historical property records.
What are the differences between manual and electronic records?
Manual records are paper-based, while electronic records are stored digitally and can be easily accessed and shared.
What is an index map?
An index map is a map that provides a reference to locate specific land parcels or properties.
What does encryption mean?
Encryption is the process of converting information into a code to prevent unauthorized access.
What is a firewall?
A firewall is a network security device that monitors and controls incoming and outgoing network traffic.
How can you protect electronic data from viruses?
By using antivirus software and regularly updating it to detect and remove threats.
What does blockchain mean?
Blockchain is a decentralized digital ledger that records transactions across multiple computers.
Which records are manually kept in your office and why?
Manual records such as contracts are kept for legal compliance and historical reference.
What is BIM and how can it be used?
BIM stands for Building Information Modeling and is used for planning, designing, and managing building projects.
