NAVSUP P-485 CHAPTER 4 Flashcards by Omar Nunez

Which process involves the identification, stowage, issuance, and recording of NSA and APA material previously requisitioned or purchased and sent to the activity? (

Receipt

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The leading storeroom storekeeper will ensure that incoming material is receipted, identified, inspected, sorted, and distributed to the appropriate supply department storerooms or to other departments when the material is marked for what?

Direct Turnover (DTO)

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Receipts with reimbursement are those for which what funds will be expended to the credit of the department from which the material was received? Navy Department

Navy Department

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The receipt of material or services from a government or commercial source and acceptance by a ship, squadron, or group representative at either the point of delivery or source of supply is known as what? (

Direct delivery

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What will all commercial and government deliveries shipped under a bill of lading be classified as? (

Freight

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Who will be responsible for establishing and maintaining a list of personnel authorized to receive official mail?

Supply Officer

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What is an alphabetic or numeric character which identifies the initial method of movement by the shipper?

Mode of shipment code

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The mode of shipment code will appear in what Card Column in shipment status transactions?

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When deployed, ships are replenished at sea from ships of the Combat Logistics Forces (CLF) via which method?

UNREP

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Which form will be used to verify material inspection and acceptance for items transported directly from a contractor? (

DD Form 250

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Generally what will be used both as a requisition and receipt document for most materials transferred between non- automated ships?

DD Form 1348 (6 part)

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Which procedures are designed to allow payment under limited conditions to a contractor prior to official receipt and acceptance of supplies by the Government representative at the destination? (

Fast Pay

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What serve as transportation contracts between commercial carriers and the U.S. Government?

Government Bills of Ladings (GBLS)

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The ship should request a dealer’s invoice from the supplier if a dealer’s invoice is not received within how many days after receipt of material?

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When material is received without a receipt document, receiving personnel will research and prepare a dummy invoice utilizing which form?

DD Form 1348-1A

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What contains a copy of all ship originated procurement documents for material and services not yet received?

Material outstanding file

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Which file (formerly referred to as the Receipt On Board or ROB file) contains a copy of each stock receipt (DTO may also be included at the discretion of the Supply Officer) awaiting final receipt processing?

Receipt In Process (RIP)

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Receipts of stores from naval activities, DLA, and GSA require what inspection only?

Quantity

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How many categories are material discrepancies divided into? (

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The policies, responsibilities, and procedures for reporting and resolving shipping type
Discrepant material as well as discrepant type shipments of material are contained in what?

NAVSUP P-723

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Which online program records packaging discrepancies?

(AutoROD/SDR

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Navy Action activities are required to reply to customers within how many days of receipt of the SDR (ROD) providing resolution of the discrepancy or interim status?

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To allow for mailing time each way, the first follow-up should be sent to the action activity how many days after the submission of the original SDR (ROD). Subsequent follow-ups shall be sent at how many day intervals?

60/30

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Transportation discrepancies in shipments sent through the Defense Transportation System (DTS) and shipments within CONUS moving by commercial carrier will be reported via the what?

Discrepancy in Shipments Reports System (DISREPS)

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Which form is used to report DISREPS?

(Standard Form 361

What provides feedback to activities responsible for design, development, purchasing, production, supply, maintenance, contract administration and other functions so that action can be taken to determine cause, take corrective action, and prevent recurring deficiencies?

Product Quality Deficiency Report (PQDR)

How many years must copies of all PQDRs be maintained for after submission?

Which condition must all PQDR exhibits be maintained in?

As-is

Defective material will be held for a minimum of how many days or until disposition instructions are received from the PQDR Screening or Action Point?

What is responsible for paying transportation costs for Fed-Ex shipments in the case of AVDLR exhibits?

NAVAIR

Credit for PQDR material will not be automatic. Generally, credit will not be granted for PQDRs under what value?

$100.00

Which program is operated by NAVAIR to enhance aircraft safety and reliability?

Engineering Investigation (EI)

Supply departments supporting aviation activities shall hold Engineering Investigation (EI) exhibits until receipt of disposition instructions from the what?

NAVAIR Fleet Support Team (FST)

Consistent with the Ship's 3-M Manual (OPNAVINST 4790.4), which type of excess material in departmental spaces will be turned in to the supply department for return to stock or other appropriate disposition?

RFI

Federal agencies are required to pay interest penalties for the late payment of a proper dealer's invoice according to the provisions of which act? (

Prompt Payment Act (Public Law 97-177)

Any dealer's invoice that is not proper or erroneously sent to the ship will be returned with a cover letter notifying the vendor of defect(s) on the invoice within how many calendar days (how many days for meat or meat food products, how many days for perishable agricultural commodities and dairy products)?

7/3/5

Who may designate the Supply Officer of one ship to consolidate and pay the dealers' invoices of all ships in the group when a group of Navy ships are in a foreign port?

Senior Officer Present Afloat (SOPA)

Which type of materials are not authorized for stock and will always be considered as DTO? (

Library

Which program was developed to monitor receipt of shipments of DOD and GSA wholesale stock and DRMS stock which are issued from on-hand assets or procured for Direct Vendor Delivery?

Material Receipt Acknowledgment (MRA)

What will the issuing activity monitor for receipt of when material shipment is confirmed?

Material Receipt Acknowledgment (MRA)

Who is responsible for the storage, security, and inventory control of material that is stowed in storerooms or other areas assigned to the supply department?

Supply Officer

Which type of material that cannot be stored in supply department spaces will be procured for Direct Turnover (DTO) to the using department(s)? (

Consumables

No article of public supplies will be appropriated for the private use of any individual except for emergency issues to persons in distress as authorized by who or by order of the Senior Officer Present Afloat (SOPA)?

Secretary of the Navy

Personnel will be allowed access to stowage spaces for purposes of inspection and as directed by whom?

Commanding Officer

Which personnel will be granted access to stowage spaces in the performance of their duties?

Damage control

Who can authorize the use of trailers located pier side (or elsewhere) for temporary storage of supply department material? (

Supply Officer

Who ensure all items in stowage are legibly marked, tagged, or labeled with an NSN, NICN, or other appropriate identification number? (

Material custodians

What is the degree of preservation packaging and packing required for protection against the most severe conditions known or anticipated to be encountered during shipment, handling, and stowage?

Level A

Which degree of preservation packaging and packing is required for designated multiple handling and ocean transport excluding deck loading and underway replenishment operations? (

Level B

Which degree of preservation packaging and packing is required for protection under known favorable conditions during shipment, handling, and stowage?

Level C

Which storeroom is designated by the Supply Officer as the centralized distribution point for most SIM/DBI and shelf-life items, and generally is the most readily accessible of all stock material stowage spaces when watertight integrity restrictions are in effect?

Main issue

Which type of storerooms (for general stores) are spaces which are used for stowage of case lots of certain frequently demanded items maintained (in smaller quantities) in an issue storeroom, or for items that are too bulky and cumbersome for stowage in an issue storeroom?

Bulk

What is a walk-through, self-service storeroom designed to offer simplified procedures for obtaining low-cost, high-use items in a Ship's Store type of environment? (

Seamart/Submart

Delicate instruments will be kept in a dry atmosphere, away from magnetron tubes or other magnetic devices; and (when possible), the storeroom temperature should be what temperature or below?

70° F

Drummed products will be inspected at least how often to ensure that the bungs are tight and that there are no leaks or corrosion? (

Weekly

What are diode vacuum tubes in which the flow of electrons is controlled by an externally applied magnetic field?

Magnetrons

Unshielded magnetrons with permanently attached magnets must be kept at least how many feet away from aircraft or other vehicles with electronic compasses installed?

At least how many inches must there be between the center of the magnetic field and the outside of the container when repacking magnetrons or other tubes with attached magnets?

Which type of capacitors are usually supplied with a piece of fine bus wire, which is attached for the purpose of grounding the capacitor prior to its use in a de-energized or disconnected circuit?

Liquid dielectric

The stowage of all items of recreation materials is subject to the regulations and orders of whom?

Commanding Officer

Type I shelf-life material will not be turned in to supply activities in the United States including Hawaii if the extended cost of the item is less than what amount, or the remaining storage life is less than three months?

$50

Type I shelf-life material will not be turned in to supply activities in Alaska or overseas bases if the extended cost of the item is less than what amount or the remaining storage life is less than six months?

$100

Any stock receipt document with deviations in quantity, NSN, or Unit of Issue (UI) should be categorized as what and processed by experienced storekeeper personnel because they require additional management consideration?

Frustrated receipt

What allows for monitoring of NRFI DLR repairables from the end-user to the designated overhaul point (DOP) and shipment of NRFI carcasses received from non-supported units?

Carcass Processing

Which function is accessed via the Receipt Reversal Option from the Stock Control Receipt Processing Menu and should be used whenever a receipt which has already been processed needs to be negated?

Receipt Reversal

The DLR file will be reviewed whenever a DLR item is received to determine if a remain-in-place DLR carcass is due from the user. Follow-up action must be taken if the NRFI carcass is not received within how many hours?

What is more accurate, faster, and more efficient than the manual system for performing logistics functions? (

IBS

IBS uses how many lines of bar codes to complete the receiving and storage process?

Five

What contains guidelines and regulations for item bar coding and label placement? (

MIL-STD 129

Storeroom personnel will initiate IBS using the what at start-up and scan the three lines of bar-code data, material label, and location label of bin, drawer, or rack in which material is being stowed? (

S selection

Receiving personnel processing DTO documents will initiate IBS using what option and scan the three document bar-codes and the material label? (

D option

The Functional Area Supervisor (FAS) and IBS Coordinator must establish and adhere to a schedule of frequent uploading and RSUPPLY batch processing (at least how often) to ensure the integrity of Stock Item quantities, reduce NIS situations, and provide increased supply effectiveness?

Daily