Amazon WorkDocs | Administration Flashcards
How will my business be charged for use of Amazon WorkDocs?
Administration
Amazon WorkDocs | Business Productivity
There are no upfront fees or commitments to begin using Amazon WorkDocs. At the end of the month, you will be billed for that month’s usage. You can view estimated charges for the current billing period by logging into the AWS Management Console and clicking on “Account Activity.” You can get started with a free trial of Amazon WorkDocs and sign up 50 users at no charge for the first 30 days.
You will be charged for the following types of Amazon WorkDocs usage:
Number of user accounts per month: the number of users billed in a month is based on the average numbers of active user accounts throughout the month. For every active user your business will be charged a monthly subscription fee. If a user account is deactivated during the month, the monthly subscription fee for that account will be prorated based on the number of active days.
Additional storage: your business receives 1 TB of storage capacity for each active user account. Administrators can allocate this storage across users by setting individual storage limits in the WorkDocs administrator dashboard. Your business will be charged once a user’s amount of storage utilized exceeds 1 TB for that user’s account. Additional storage is charged on a pay-as-you-go basis.
What is the Amazon WorkDocs administrator role?
Administration
Amazon WorkDocs | Business Productivity
The Amazon WorkDocs administrator role is a user with special privileges, which include the ability to manage security policies, user access, storage limits, and give other users administrator privileges. Amazon WorkDocs administrators can configure these settings from the Amazon WorkDocs settings page within the Amazon& WorkDocs web application.
What types of user roles can the Amazon WorkDocs administrator assign?
Administration
Amazon WorkDocs | Business Productivity
There are four types if user roles: guest user, user, power-user, and administrator.
By default, everyone an administrator adds to their Amazon WorkDocs site is a guest user. There is no charge for guest users. The Amazon WorkDocs administrator can upgrade a guest user to a standard user, and assign two types of roles: administrator and power user. Administrators can invite guest users, upgrade guest users, manage storage limits, configure language settings, and disable any account. They can assign a group of users as power users and define custom permissions for storage and sharing.
Are Amazon WorkDocs administrative rights connected to AWS account administrative rights?
Administration
Amazon WorkDocs | Business Productivity
No. An Amazon WorkDocs administrator is a user who has access to the settings page within the Amazon WorkDocs web application. AWS account administrative rights apply to other AWS resources that would be accessed via the AWS Management Console (or via AWS APIs or SDKs).
Can I have multiple administrators for my Amazon WorkDocs site?
Administration
Amazon WorkDocs | Business Productivity
Yes. You can choose to have as many administrators as you would like but must maintain at least one administrator with active status. Since administrators can set policies for security, storage, and users, we recommend only granting administrator access to a limited number of individuals as required.
Can Amazon WorkDocs administrators prevent sharing of documents outside their Amazon WorkDocs site?
Administration
Amazon WorkDocs | Business Productivity
Yes. Amazon WorkDocs administrators can set security policies for your organization to prevent your employees from sharing documents externally.
Can Amazon WorkDocs administrators set storage limits for individual users?
Administration
Amazon WorkDocs | Business Productivity
Yes. Amazon WorkDocs administrators can set a specific storage limit for each user in your organization. When users reach that limit, they will be unable to store additional files in Amazon WorkDocs until you choose to increase the users’ limit or the user deletes files. Users are notified when they approach their storage limits. Administrators can also set an overall storage limit for their organization.
Can someone outside my company be a full Amazon WorkDocs user with storage rights?
Administration
Amazon WorkDocs | Business Productivity
Yes. Amazon WorkDocs administrators can grant full access to users outside your company and have the option to also allow users to invite people outside your company. Your users can invite guest users who can only view files. There is no charge for guest users. You can upgrade guest users to standard users at any time. For example, employees at a marketing agency or law firm that frequently work with your company can be given access to use Amazon WorkDocs.
How do I upgrade a guest user into a user?
Administration
Amazon WorkDocs | Business Productivity
You can select an account in WorkDocs, and then assign their role. You can choose between guest user, user, power user, and administrator. Once they are upgraded, administrators will be charged published user pricing from that point onwards.
What configuration options does an Amazon WorkDocs Administrator have for “Share a Link”?
Administration
Amazon WorkDocs | Business Productivity
Amazon WorkDocs administrators can specify one of three policies for who can create publicly shareable links.
No public sharing using links: The ability to publicly share using links is disabled for all users of the site.
All managed users can create publicly sharable links: The ability to create publicly shareable links is enabled for all users of the site.
Only power users can create publicly sharable links: The ability to create publicly shareable links is restricted to powers users.
What configuration options does an Amazon WorkDocs administrator have for “Share by invite”?
Administration
Amazon WorkDocs | Business Productivity
Any WorkDocs user can invite others to collaborate. Administrators control who can invite guest users, disable inviting guest users, enable only power users to invite guest users, and remove guest users at any time.
Can Amazon WorkDocs administrators deactivate links shared with “Share with Link”?
Administration
Amazon WorkDocs | Business Productivity
Administrators can deactivate all public links for their entire site by setting their policy to: No Anonymous Sharing.
Does “Share a Link” activity show in the Activity Feed?
Administration
Amazon WorkDocs | Business Productivity
Users will see “Share a Link” events for files they own or co-own in their Activity feed. Site Administrators will see all “Share a Link” events for their entire site in their Activity feed.
Can administrators select a specific user or set of users that can create links?
Administration
Amazon WorkDocs | Business Productivity
Administrators can select only power users to be able to share with “Share a Link”.
What configuration options does an Amazon WorkDocs Administrator have for “Share by invite”
Any WorkDocs user can others to their files. Administrators control who can invite guest users. Administrators can also disable inviting guest users, and remove guest users at any time.
