Amazon WorkDocs | Managing, Locking, and Unlocking Files Flashcards
Can Amazon WorkDocs Drive admins enable Multi-Factor Authentication with Amazon WorkDocs Drive?
Managing, Locking, and Unlocking Files
Amazon WorkDocs | Business Productivity
Yes, Amazon WorkDocs Drive supports multi-factor authentication (MFA) using Microsoft Active Directory. Enabling MFA requires users to implement one-time passcodes (OTP) for use with their Active Directory (AD) username and password. You can connect Microsoft AD to your existing Remote Authentication Dial-In User Service (RADIUS)”“based MFA solution. RADIUS is an industry-standard protocol that authenticates and authorizes network access securely. To enable MFA with Microsoft AD, the customer’s RADIUS server must support OTP-style MFA or have a plug-in that does so. Microsoft AD supports both virtual and hardware MFA OTP tokens.
How do I transfer files from my computer to Amazon WorkDocs?
Managing, Locking, and Unlocking Files
Amazon WorkDocs | Business Productivity
You can either upload files through a web browser by clicking on the “Add Content” button and selecting single or multiple files or you can drag-and-drop files directly into your browser from your desktop. You can also add files to Amazon WorkDocs by moving them into the folder you have configured to sync using the Amazon WorkDocs desktop sync application.
What types of files can I upload to Amazon WorkDocs?
Managing, Locking, and Unlocking Files
Amazon WorkDocs | Business Productivity
You can upload virtually any type of file to Amazon WorkDocs. You will be able to preview Microsoft Office files (documents, spreadsheets, and presentations), PDFs, web pages, images, and text files directly within the Amazon WorkDocs web application and the Amazon WorkDocs iPad, Kindle Fire, and Android applications.
When I upload a file or create a folder, who can access it?
Managing, Locking, and Unlocking Files
Amazon WorkDocs | Business Productivity
By default, all files that you upload or folders that you create are private. Users have the option of sharing documents and folders with others.
Can I track previous versions of my files?
Managing, Locking, and Unlocking Files
Amazon WorkDocs | Business Productivity
Yes, you can upload an unlimited number of versions per file. Each version can be easily retrieved when you access Amazon WorkDocs with a web browser.
What types of files can I preview or comment on with Amazon WorkDocs?
Managing, Locking, and Unlocking Files
Amazon WorkDocs | Business Productivity
You can preview and comment on Microsoft Office files (documents, spreadsheets, and presentations), PDFs, web pages, images, and text files directly in the Amazon WorkDocs web client.
The following file types are rendered as PDF files in the preview panel:
MS Word
XML
RTF
XHTML+XML
OPEN DOCUMENT
Javascript
X-JAVASCRIPT
X-SH
X-PYTHON
LOTUS-SCREENCAM
SMIL
XSLT+XML
HTML
TEXT
CSV
X-C
X-C++
X-MAKEFILE
X-JAVA-SOURCE
X-JAVA
JAVASCRIPT
X-PERL-SCRIPT
X-PYTHON-SCRIPT
X-RUBY SCRIPT
OPEN XML
MS EXCEL
OPEN XML SPREADSHEET
POWERPOINT
OPEN XML PRESENTATION
MS-POWERPOINT
MSPOWERPOINT
JPEG
PNG
TIFF
BMP
What happens to a user’s documents after he leaves the company?
Managing, Locking, and Unlocking Files
Amazon WorkDocs | Business Productivity
Once the user leaves the company his documents stay as is in Workdocs.
How long will the inactive user’s documents be maintained?
Managing, Locking, and Unlocking Files
Amazon WorkDocs | Business Productivity
The users’ documents will be maintained in his account till the time the user account is deleted or all his documents are transferred to another user.
How can I transfer the documents of a user who has left the company or moved teams, to another user? What permissions or role do I require to transfer documents?
Managing, Locking, and Unlocking Files
Amazon WorkDocs | Business Productivity
Only a site administrator can transfer the documents from one user’s account to another. The administrator can go to the admin console, set the first user as inactive and transfer his documents to another user.
How can I lock a file in Amazon WorkDocs to prevent others from making changes?
Managing, Locking, and Unlocking Files
Amazon WorkDocs | Business Productivity
To lock a file, simply locate it using the WorkDocs web client or mobile app and select Lock from the file action menu. A lock will appear next to the file name to indicate that the file has been locked.
What happens when I lock a file?
Managing, Locking, and Unlocking Files
Amazon WorkDocs | Business Productivity
When you lock a file, nobody else can upload a new version of that file, until you unlock the file. If someone else needs access to the file, they can request that you unlock it, and you’ll be notified of the request. If you are using the sync client, or Amazon WorkDocs Drive on your WorkSpace, changes made to your files will not be synced until the file is unlocked.
How can I see if a file is locked or unlocked?
Managing, Locking, and Unlocking Files
Amazon WorkDocs | Business Productivity
Locked files in WorkDocs will display a lock icon next to the file name. If you see the lock icon, the file is locked for editing.
When can I lock a file?
Managing, Locking, and Unlocking Files
Amazon WorkDocs | Business Productivity
To lock a file in WorkDocs, you need to be the file owner, a co-owner, or a contributor. Assuming you have one of these permission levels, you can lock a file anytime that it is not already locked.
How do I unlock a file?
Managing, Locking, and Unlocking Files
Amazon WorkDocs | Business Productivity
You can unlock a file by simply choosing one of the unlock options from the file action menu. If you’ve already uploaded a new version of the file, you can keep your changes by selecting Unlock & save changes, or you can discard them by choosing Unlock & discard changes.
Who can unlock a file?
Managing, Locking, and Unlocking Files
Amazon WorkDocs | Business Productivity
A file can be unlocked by the user who originally locked the file, by the file owner, or by any of the file co-owners.
