GI-Filing Copy of Commission

Question 1

What must every notary file after being commissioned?

Answer 1

A photocopy of the notary’s commission, an impression of the notary’s seal, and a specimen of the notary’s official signature

This filing is done with the clerk of the circuit court where the notary resides.

Question 2

Where can a notary file their commission documents besides their own circuit court?

Answer 2

With the clerk of any other circuit court

This allows for broader recognition of the notary’s credentials.

Question 3

What is the process called when a clerk certifies the official character and acts of a notary?

Answer 3

Authentication

This process is necessary when documents notarized by a local notary are sent to another state or country.

Question 4

Why is authentication required when sending notarized documents to another state or country?

Answer 4

To provide evidence that the notary is a duly commissioned officer of the State of Hawaii

This ensures the validity of the notarization in the receiving jurisdiction.

Question 5

Who else performs authentication besides the clerks?

Answer 5

The Office of the Lieutenant Governor

This office also oversees the authentication process for notaries.