GI-Notarial Record Book; Specifications; Copies as Evidence

Question 1

What must every notary public record in a book of records?

Answer 1

All acts, protests, depositions, and other things done in the notary’s official capacity

This includes detailed information about each notarial act.

Question 2

What are the required entries for each official act in the notary’s record book?

Answer 2

• Type, date, and time of the notarial act
• Title or type and date of the document or proceeding
• Signature, printed name, and address of each person whose signature is notarized
• Identity verification method
• Description of identification method and credentials if applicable
• Fee charged by the notary public

Each entry must contain specific details to ensure the validity and traceability of the notarial act.

Question 3

What should the notary public include about their identity verification method?

Answer 3

A brief description of the method of identification and the identification credential presented, if any

This includes the identification number and date of expiration of any identification credentials.

Question 4

What must all copies or certificates granted by the notary include?

Answer 4

The notary’s hand and notarial seal

This ensures that the copies are legally recognized as evidence of the transactions.

Question 5

What are the dimensions of the notary’s record book when fully opened?

Answer 5

Eleven inches in height and sixteen and one-half inches in width

These dimensions ensure a standardized format for record keeping.

Question 6

What details must be printed legibly on the information page of each record book?

Answer 6

• Notary public’s name
• Business address
• Commission number
• Commission expiration date
• Book number
• Beginning and ending dates of notarial acts recorded

This information helps identify the notary and the validity of the records.

Question 7

Where should the notary public print their name and commission number on each set of pages?

Answer 7

• Top left corner: Notary public’s name
• Top right corner: Notary public’s commission number

This placement ensures easy identification of the notary for each transaction.

Question 8

True or False: The pages of the notary’s record book should be consecutively numbered.

Answer 8

True

Consecutive numbering aids in maintaining the integrity of the record book.

Question 9

Fill in the blank: All acts, protests, depositions, and other things done by the notary in their official capacity must be recorded in a _______.

Answer 9

book of records

This is a legal requirement for maintaining proper records.