Retention and Repositories of Electronic Journal and Audiovisual Recording Flashcards
(12 cards)
What type of journal must a remote online notary public retain?
An electronic journal and any audiovisual recording
The electronic journal must be protected against unauthorized access by password or cryptographic process.
What steps must a remote online notary public take regarding the electronic journal?
Ensure a backup exists and is secure from unauthorized use.
Who is responsible for transmitting the electronic journal and audiovisual recording upon the death or adjudication of incompetency of a remote online notary public?
The personal representative or guardian of the notary public.
To whom must the electronic journal and audiovisual recording be transmitted?
One or more repositories or the attorney general.
What must a written contract with a third person repository enable?
Compliance with retention requirements, even if the contract is terminated.
What is the required format for the electronic journal and audiovisual recording?
An industry-standard audiovisual file format.
What is the retention period for the electronic journal and audiovisual recording after the last notarial act?
Ten years.
What must a remote online notary public provide to the attorney general upon resignation or revocation of their commission?
The location of the electronic journal.
True or False: A remote online notary public can store their electronic journal and audiovisual recording in any format.
False.
What must the electronic journal and audiovisual recording be subject to?
Reasonable periodic, special, or other audits or inspections by the department.
Fill in the blank: A remote online notary public shall retain the electronic journal and audiovisual recording for _______ after the last notarial act.
ten years.
What should be included in the contract with a third person repository regarding data transfer?
Transfer to the attorney general upon request or if the contract is terminated.
