P&F-Changes on Document

Question 1

What should a notary public inspect before notarizing a document?

Answer 1

Interlineations, erasures, or other changes

These changes must be noted before proceeding with the notarization.

Question 2

What should a notary do if they find changes in a document?

Answer 2

Call them to the attention of the person signing the document

This ensures all parties are aware of the modifications.

Question 3

What action should a notary take if changes in a document are approved?

Answer 3

Place the notary’s initials in the margin opposite each change

This provides a record of acknowledgment for the changes.

Question 4

Why is it advisable for the signer to initial changes in a document?

Answer 4

For the protection of the notary

This can help prevent disputes regarding the changes made.

Question 5

What is the understanding regarding the recording of documents with changes?

Answer 5

No document will be recorded unless changes are initialed by the notary

This requirement ensures proper documentation and verification.

Question 6

What should not be a reason for rejecting a document for recording?

Answer 6

Errors or inconsistencies in the certification statement

This is based on HAR § 5-11-8.