Imaging Flashcards
(155 cards)
1
Q
What can you use imaging to convert?
A
A group of documents to images using imaging profiles and sets
Imaging profiles allow for specific image settings to be reused.
2
Q
What functionality do imaging sets provide?
A
Error-handling functionality to view error messages and rerun imaging on specific documents or jobs.
3
Q
What security permissions are required to image documents in Relativity?
A
- Document – Add, View
- Imaging Profile - View, Edit, Add
- Imaging Set - View, Edit, Add
- Native Type - View
4
Q
True or False: You can still use mass imaging without the Edit permission on the Imaging Set object.
A
True
5
Q
What happens when you run imaging on a saved search for an imaging set?
A
Documents that don’t have the ‘Add Image’ permission will be skipped.
6
Q
What does the new Feature Permissions in Relativity focus on?
A
Shifting the focus from Object Types and Tab Visibility to feature-based permissions.
7
Q
What can you do if a user reports missing Image commands?
A
Check if the Imaging application is uninstalled or if the user lacks necessary security permissions.
8
Q
What is the purpose of the Imaging option in the Viewer?
A
To image a single document on the fly with any imaging profile you have permissions to.
9
Q
What does the Mass Image operation allow you to do?
A
Image multiple documents at the same time by selecting an Imaging Profile.
10
Q
What does an imaging profile control?
A
The settings used to image a group of documents.
11
Q
What formats can documents be converted to using imaging profiles?
A
- Black and white TIFF files
- Colored JPEG files
12
Q
What is best practice when creating an imaging profile based on the default profile?
A
Make a copy of the default profile and make changes as appropriate.
13
Q
Fill in the blank: Imaging profiles don’t correspond directly to __________.
A
[Relativity user types]
14
Q
What are the two main options for creating an imaging profile?
A
- Basic Imaging Engine Options
- Native Imaging Engine Options
15
Q
What is required to create or edit an imaging profile?
A
Navigate to the Imaging Profiles tab in a workspace and complete all required fields.
16
Q
What does the Basic Image Output Quality (DPI) control?
A
The resolution and density of an image in dots per inch.
17
Q
What are the options for Basic Image Format?
A
- JPEG
- TIFF
18
Q
What does the Basic Image Size setting control?
A
The image size for all images rendered with the basic imaging engine profile.
19
Q
What must be specified if the Custom option is selected for Basic Image Size?
A
Values in Maximum Image Width and Maximum Image Height fields.
20
Q
What does the Native Image Output Quality (DPI) control?
A
The resolution and density of an image in dots per inch for native imaging.
21
Q
What is the default Native Image Format?
A
TIFF
22
Q
What does the Automatically detect and render color pages to JPEG option do?
A
Auto-detects and images color pages as JPEG files.
23
Q
What does the Maximum pages imaged per file setting control?
A
The maximum number of document pages that are imaged.
24
Q
What is the default value for the Dithering Algorithm?
A
Floyd Steinberg
25
What does the Dithering Threshold field require?
A value between 0-255 if Threshold is selected for the Dithering Algorithm.
26
What time zone does the Native Image Time Zone field determine?
The time zone used to display dates/times in a document image.
27
What happens if no selection is made for the Native Image Date field?
Defaults to the current date.
28
What does the Show track changes in spreadsheet option do?
Displays any modifications made to the document through the Track Changes option in Excel.
29
What does the Include comments option determine?
Whether Relativity renders comments found in the spreadsheet.
30
What does 'Show track changes' determine in a document?
Renders any markups added to the document through the Track Changes feature in Word
## Footnote
Default for this field is set to Yes.
31
What are the options for 'Include row and column headings'?
* Original setting
* Yes
* No
32
What does 'Include comments' determine in a spreadsheet?
Whether Relativity renders comments found in the spreadsheet
## Footnote
Default for this field is set to Yes.
33
What does 'Include headers and footers' determine in a spreadsheet?
Whether headers and footers are rendered in the spreadsheet
## Footnote
Recommended to leave this set to No.
34
What does 'Include gridlines' determine in a spreadsheet?
Whether gridlines between rows and columns are rendered
## Footnote
Default for this field is set to Yes.
35
What does 'Include borders' determine in a spreadsheet?
Whether the borders of the spreadsheet are rendered
## Footnote
Default for this field is set to Yes.
36
What happens when 'Unhide hidden worksheets' is selected?
Displays hidden worksheets
## Footnote
Default for this field is set to Yes.
37
What does 'Zoom Level %' reset?
The zoom level for a spreadsheet
## Footnote
Range is 10% - 400%.
38
What does 'Fit to _ pages wide' do?
Resets the page width for a spreadsheet
## Footnote
Overrides default settings internally stored in the file.
39
What does 'Fit to _ pages tall' do?
Resets the page height for a spreadsheet
## Footnote
Overrides default settings internally stored in the file.
40
What does 'Auto-fit rows' do?
Expands the dimensions of rows to accommodate their content
## Footnote
Selected by default.
41
What does 'Clear formatting in empty rows' do?
Clears formatting from entire rows that do not have content in any of their cells
## Footnote
Reduces the number of pages rendered.
42
What does 'Text Visibility' determine in a spreadsheet?
The visibility of the text in a spreadsheet
## Footnote
Options include removing background fill colors and setting text color to black.
43
What does 'Orientation' determine for emails?
The orientation of the email when it's rendered
## Footnote
Options are Portrait and Landscape.
44
What does 'Show message type in header' do?
Adds text in the header identifying the image as a message, appointment, distribution list, etc.
## Footnote
Default for this field is set to No.
45
What does 'Show track changes' determine in Word processing options?
Renders any markups added to the document through the Track Changes feature
## Footnote
Default for this field is set to No.
46
What happens if 'Show speaker notes' is selected in presentation options?
Renders the slide at the top of the page and the speaker’s notes at the bottom
## Footnote
Default for this field is set to Yes.
47
What does 'Remove non-breaking space (NBSP) codes' do?
Removes long rows of non-breaking spaces that prevent text from wrapping properly
## Footnote
Default for this field is set to No.
48
What are the requirements for native file imaging profile validation?
* Valid numerical values
* Configuration specific to format type
* Field dependencies
49
What is the recommended value for Native Image Output Quality (DPI)?
300
## Footnote
Valid range is 0 to 2400.
50
What does the Restricted Native Types section list?
File formats that Relativity won't convert into images
## Footnote
Includes features to modify this list.
51
What is the function of Application Field Codes in Relativity?
Store document data in Microsoft documents
## Footnote
Examples include [Date] for document creation date.
52
What is the default setting for 'Show Comments' in Microsoft Word options?
Renders any comments added to the document through the Review feature
## Footnote
Default for this field is set to Yes.
53
What are Application Field Codes in Relativity?
Field codes that determine how various field codes appear on imaged documents
## Footnote
Application Field Codes are only configurable with native imaging
54
How many commonly-used field codes does Relativity come with by default?
17 field codes
## Footnote
These are automatically linked to the default native imaging profile
55
Can you edit or remove linked field codes in Relativity?
Yes, you can edit or remove linked field codes from the default native imaging profile
## Footnote
You can also add additional field codes beyond the 17 included
56
What is an imaging set in Relativity?
An imaging profile and a saved search containing the documents to image
## Footnote
You run the imaging job from the imaging set console
57
What can you view on the Imaging Set Details page?
Document-level error messages and rerun failed imaging jobs
## Footnote
This page provides insights into imaging job errors
58
What significant change is happening to the (Admin) Errors tab in RelativityOne in 2025?
It will be deprecated and hidden from production instances
## Footnote
This change aims to improve the error-handling experience
59
What is required to provide reviewers in England with TIFFs for redaction?
A saved search containing the documents and an imaging profile tailored to their needs
## Footnote
This allows reviewers to redact without imaging documents individually
60
What must you do after creating an imaging profile and saved search for TIFFs?
Create an imaging set that references both the profile and the saved search
## Footnote
Once saved, you can image the documents through the set's console
61
What is the maximum recommended amount of Imaging Response agents?
8 agents
## Footnote
More than this can cause database issues; standard configuration is 4
62
What are the steps to create or edit an imaging set?
1. Navigate to Imaging tab
2. Click Imaging Sets
3. Click New Imaging Set
4. Complete required fields
5. Click Save
## Footnote
The saved set layout provides details and the imaging set console
63
What is the Viewer in Relativity?
The area of the core reviewer interface for document review
## Footnote
It displays loaded forms of documents and provides markup options
64
What is the purpose of the Imaging Set Information field 'Name'?
The designation for the imaging set
65
What does the 'Data Source' field refer to in an imaging set?
A saved search, which includes a group of documents to image
66
What is an Imaging Profile?
A pre-determined set of parameters that control how the images generate
67
What should be used to separate multiple email addresses in the Email Notification Recipients field?
Semi-colon delimiter
68
What status indicates that the imaging job has commenced?
Start Time field
69
What are the possible values for the Imaging Status field?
* Staging
* Preparing files
* Submitting
* Imaging
* Completed
* Completed with Errors
* Stopped
* Stopped by User
70
What does the 'Staging' status mean?
You've started the job, but no documents from the imaging set have been sent to the worker manager server yet
71
What does the 'Preparing files' status indicate?
Relativity is preparing files to be submitted by splitting them into batches and creating data tables
72
What does the 'Completed with Errors' status signify?
The last document has returned with errors that are visible in the Errors tab
73
What information does the Image Completion section automatically refresh to show?
* # documents pending submission
* # documents submitted
* # documents remaining
* # documents successfully imaged
* # documents with errors
* # documents skipped
74
What file types can be uploaded using Relativity's image upload feature?
* GroupIV TIFF
* JPEG
* PDF
75
What permissions are required to use the image upload feature?
* Upload Image
* Add Image
* Delete Image
76
What happens if you attempt to upload an unsupported file type?
You'll receive an error message
77
What are Application Field Codes?
Fields that Microsoft documents use to store document data, referred to as field codes in Relativity
78
What issue can occur when imaging Microsoft documents in Relativity?
Field codes can contain incorrect or irrelevant information
79
How many Application Field Codes does Relativity come with by default?
17
80
What does the 'Show Field Code' option do in Application Field Codes?
Displays the field code in the imaged document
81
What is the format for acceptable Microsoft Word field codes?
Acceptable formats are {Code}, [Code], and Code
82
What is required to link an Application Field Code to a native imaging profile?
View permission needs to be selected on Application Field Code
83
What is the first step to run an imaging set?
Click Image Documents on the imaging set console
84
What happens if you try to delete an imaging set while it is running?
You can't delete an imaging set while it is running
85
What does the 'Release Images' option do on the Imaging Set console?
Allows users to see the images after the QC review process is complete
86
True or False: You can re-image documents that already have an image.
False
87
What happens if you try to delete an imaging set while it is running?
You can't delete an imaging set while it is running.
88
Will Imaging Sets re-image documents that already have an image?
No, Imaging Sets will not re-image documents that already have an image.
89
What can result from frequent worker updates when imaging files days apart using Native Imaging?
Minor inconsistencies can occur.
90
What options are available on the Imaging Set console?
* Image Documents
* Release Images
* Hide Images
* Retry Errors
* View Document Errors
* View Document Warnings
* Show Errors
* Refresh Page
91
What does the 'Retry Errors' option do?
Reruns documents with imaging errors.
92
Does the 'Retry Errors' option use the same imaging profile if it has changed?
Yes, it uses the same imaging profile the documents with imaging errors were created with.
93
What is contained in the 'Show Errors' pop-up for an imaging set?
* Control Number
* Artifact ID
* File Type Identification (Native)
* File Type Identification (Basic)
* Imaging Method
* Actual Imaging Method
* Message
* Full Text
94
What does the Password Bank do?
Stores passwords used to protect certain files.
95
What happens during imaging if a file is password protected?
Relativity sends the passwords to the respective engine to unlock the file.
96
What fields are included in the Imaging Status section?
* Start time
* Status
* Image completion
* Completion Rate
* Last Run Error
97
What status indicates that the imaging job is currently being performed?
Imaging
98
What does the status 'Completed with errors' mean?
One or more documents encountered an error during the imaging job.
99
What are some common document level imaging errors?
* Document Type is not supported
* OI EXOpenExport failed - 11: file is password protected or encrypted
* OI EXOpenExport failed - 4: no filter available for this file type
* OI EXOpenExport failed - 9: file is corrupt
* OI EXOpenExport failed - 10: file is empty
100
How can you view document level imaging errors?
Go to the Imaging Document Error tab.
101
What happens when the Native Imaging engine encounters a corrupted file?
It attempts to render the corrupted native file, resulting in an error.
102
What should you do to retry imaging errors?
Click View Document Errors on the console.
103
What does the Password Bank not integrate with?
Save as PDF
104
What are the steps to resolve password-protection errors?
* Click View Document Errors
* Locate the passwords outside Relativity
* Create entries in the Password Bank
* Click Retry Errors
105
True or False: The imaging profile settings are cached until the imaging job completes.
True
106
What happens if there are fatal errors during an imaging job?
The imaging profile information remains cached until you delete the set or the job record.
107
What does the Imaging Method field indicate?
The method selected in the Native Types table for the identified file type in error.
108
What is the purpose of the Refresh Page option?
Refreshes the page to see the current state of the imaging job.
109
What should be done if you need to delete an Imaging Set?
Only delete those with the statuses: Stopped by User, Error - Job Failed, Completed with Errors, Completed.
110
What does the Imaging Document Error Layout include?
* Relativity Document Identifier
* Status
* Imaging Method
* Native Type
* Job Type
* Imaging Set
* Notes
111
What should be included in the Password Bank for imaging encrypted files?
A list of passwords corresponding with the encrypted documents.
112
What can happen if the Native Imaging queue service is stopped?
Errors will occur when attempting to run an imaging job.
113
What does the Imaging Warnings object do?
Identifies possible cut-off content on imaged MSG or EML files and stores that information.
114
Which email file types are supported for imaging warnings?
EML and MSG file types.
115
What happens to Imaging Warnings if an image is deleted?
The Imaging Warnings associated with the deleted image will still exist.
116
What occurs if a document with associated Imaging Warnings is deleted?
The warnings will no longer be visible and cannot be searched for later.
117
What is the maximum page length for documents to undergo warning detection?
Documents longer than 25 pages will not have warning detection performed.
118
What does the Imaging Warnings tab display?
Information related to current Imaging Warnings.
119
What happens to historic imaging warning information when a document is re-imaged?
The previous Imaging Warning is deleted.
120
What fields are included in the Imaging Warning layout?
* Relativity Document Identifier
* Imaging Warning
* Warning Type
* Warning Details
* Imaging Method
* Native Type
* Job Type
* Notes
121
What are the predefined Warning Types available?
* Cut-Off Text
* Cut-Off Embedded Image
* Cut-Off Detection Not Performed
* Table Split
* Missing or Invalid Rich Text Format Content
* Character Encoding Mismatch
122
What is the next step for a Character Encoding Mismatch warning?
Create a saved search with this warning type as a search condition and manually QC the returned documents.
123
What does the Cut-Off Detection Not Performed warning indicate?
Email that is greater than 25 pages cannot have cut-off detection performed on it.
124
What should you do if you receive a Cut-Off Embedded Image warning?
Use different imaging profile options, such as landscape, auto-fit tables, split tables, and auto-fit images.
125
What is the purpose of linking the Imaging Warnings layout to a Review layout?
To facilitate the QC of documents.
126
What happens when the Split tables to fit page width field is set to Yes?
Wide tables are split and re-printed on a new line when they are imaged.
127
What is the suggested workflow for hiding images for QC Review?
* Click the Imaging Set tab
* Select an Imaging Set
* Click Image Documents
* Select Hide Images checkbox
* Click OK
128
What does the Image QC Status field indicate?
Defines whether or not the image for the document is Hidden for QC.
129
How can you cancel imaging jobs in the Imaging Queue?
Select one or more jobs and click Cancel Imaging.
130
What does the Imaging Queue display?
* Workspace
* Imaging Set Name
* Set Name
* Data Source
* Job Type
* Imaging Set Artifact ID
* Imaging Profile
* Documents Remaining
* Status
* Priority
* Submitted Date
* Submitted By
131
What is indicated by the Priority field in the Imaging Queue?
The order in which the imaging job will be run.
132
What is the purpose of Random Sampling in QC Review?
To optimize QC Review of Imaging Sets that contain large volumes of documents.
133
Fill in the blank: The Imaging Warnings tab can be used to create a _______ based on the Warning Type field.
pivot table
134
What information is listed under 'Submitted By' in the Imaging Set Console?
The name of the user who initiated the imaging job.
135
How does Relativity prioritize imaging jobs?
By priority and then by submitted date.
136
What happens when you cancel an imaging job?
All images from imaged documents within that set remain in the database.
137
What is required to change the priority of a job with Customer lockbox enabled?
Access to the workspace where the job originated and membership in the System Administrator's group.
138
How many dithering algorithms are available in Relativity native imaging?
Eight different dithering algorithms.
139
List the dithering algorithms available in Relativity native imaging.
* Clustered 6x6
* Clustered 8x8
* Clustered 16x16
* Dispersed 4x4
* Dispersed 8x8
* Dispersed 16x16
* Floyd & Steinberg
* Threshold
140
What is the image size for Clustered 6x6 dithering on text-rich documents?
27 KB
141
What is the image size for Threshold 255 dithering on image-rich documents?
20 KB
142
What does the 'Native Types' tab in Relativity display?
A list of file types that Relativity supports.
143
What does the Show Filters option do in the Native Types tab?
Helps locate specific file types.
144
What happens if you restrict a particular file type in Relativity?
The restriction does not apply to previously-existing Imaging Profiles.
145
What are the steps to edit a native type in Relativity?
1. Click Edit link for a file type.
2. Select Yes or No for Restricted From Imaging By Default.
3. Select Yes or No for Prevent Native Download.
4. Click Save.
146
What types of files does Relativity Imaging support?
Relativity Imaging supports various file types including Adobe files, CAD files, Email files, Excel files, and more.
147
What does a √ indicate in the supported file types table?
The file type is supported.
148
Which file type is not supported for imaging in MHT files?
Framesets.
149
What file type extensions are supported for Adobe files in Relativity Imaging?
PDF, FM, PS, EPS
150
Fill in the blank: The extension _______ can be imaged using the native imaging method on Server 2022, Server 2023, Server 2024 and RelativityOne.
WEBP
151
True or False: Microsoft Project 2016 is supported for imaging in Relativity.
False
152
What is the default value for the Prevent Native Download option when editing a native type?
No
153
What is the image size for Floyd & Steinberg dithering on text-rich documents?
24 KB
154
What is required to generate a complete list of native types and their respective imaging?
Navigate to the Native Types tab and use the Export to File option.
155
What happens to default restricted file types when creating new imaging profiles?
They propagate to new imaging profiles.
