ARE_Bidding_Documentation Flashcards
(24 cards)
What are the main components of bidding documents?
Project manual, contract drawings, and addenda.
What does the project manual include?
Written instructions for bidding, Owner-Contractor Agreement (A101), General Conditions (A201), and Supplementary Conditions.
Why are Supplementary Conditions used instead of altering A201 directly?
They allow changes to contract terms without editing the base document, making changes easier to track.
What does A201 Section 9.3.1 require?
Contractor must submit pay application 10 days before payment due date.
Why might A201 Section 9.3.1 need modification?
10 days may be insufficient for processing payment; more time can be added via Supplementary Conditions.
What is the purpose of A701 ‘Instructions to Bidders’?
To explain what constitutes a responsive bid, including deadline, RFI process, bonding, and insurance requirements.
What is a bid bond?
A security guaranteeing that the selected bidder will enter into a contract or cover the cost difference to the next bidder.
What is A305?
Contractor’s Qualification Statement that includes staffing, financials, and past project experience.
Why use a standardized bid form?
To ensure all bidders submit proposals in the same format, enabling easy comparison.
What should be included on a bid form?
Base bid, required alternates, unit prices, and other necessary project-specific info.
What do specifications provide that drawings do not?
Performance criteria, material standards, and installation instructions.
Give an example of info found in specs but not drawings.
STC rating, panel type, surface type of a movable partition.
What do geotechnical reports typically include?
Boring log, water table location, and suggested foundation type.
What are environmental reports in bidding documents?
Reports like Phase I/II Environmental Assessments or surveys related to the site.
What is the purpose of contract drawings in bidding?
To graphically illustrate the work and help bidders understand size, scope, and material arrangement.
What are the three types of open specifications?
Descriptive, performance, and reference specifications.
What is a descriptive specification?
Specifies materials and characteristics like size, color, or finish (e.g., black 22-gauge metal roof).
What is a performance specification?
Outlines performance criteria without naming a product (e.g., wind uplift or leakage standards).
What is a reference specification?
Cites established standards like ANSI, ASTM, or UL for product performance.
Why might public projects disallow closed specifications?
To avoid favoritism and promote open, competitive bidding.
How do open specifications benefit the bidding process?
They allow contractors to propose familiar, cost-effective products, often lowering bid prices.
What is an addendum in the bidding process?
A document issued after initial bid docs to clarify, modify, or respond to bidder RFIs.
Why is consistent drawing organization important?
So bidders can easily find and understand necessary information.
What is the MasterSpec format?
A standardized format for specifications that makes it easier for bidders to locate information.
