ARE_Construction_Meetings Flashcards
(25 cards)
What are the three key types of construction meetings?
Preconstruction conference, regular progress meetings, and pre-installation meetings.
What is the purpose of the preconstruction conference?
To clarify roles, responsibilities, and expectations before construction begins.
Who typically conducts and prepares for the preconstruction meeting?
The architect.
What documents should the architect provide before the preconstruction meeting?
Agenda, project authority matrix, communication protocol.
What documents should the contractor provide before the preconstruction meeting?
Submittal schedule, schedule of values, subcontractor/vendor list.
What are key agenda items for the preconstruction meeting?
Submittal/RFI procedures, payment applications, SOV review, change order process, project schedule, quality control.
What are typical submittal and RFI review times?
10 business days for submittals, 3–5 business days for RFIs.
What is the purpose of a Schedule of Values (SOV)?
To break down the project cost by work component for progress tracking and payments.
Why should the SOV be fair and balanced?
To prevent front-loading or back-loading which could lead to cash flow or payment issues.
What is AIA G703 used for?
To list detailed components of the SOV.
What AIA document is typically used for change orders?
AIA G701.
Who typically prepares change orders per A201 §7.2.1?
The architect, unless stated otherwise in Supplementary Conditions.
Why discuss closeout requirements at the preconstruction meeting?
To set expectations early and prevent disputes at the end of the project.
Why should the architect compare the contractor’s schedule with their agreement?
To ensure their fee and staffing align with the actual project duration.
What should be discussed regarding project communication?
Lines of communication, communication protocol diagram, and centralized contacts.
Who speaks to subcontractors according to the protocol diagram?
Only the contractor.
How often do regular progress meetings usually occur?
Weekly.
What are regular progress meetings also called?
Owner-Architect-Contractor (OAC) meetings.
What topics are discussed in regular progress meetings?
Action items, two-week look ahead, scheduling, unresolved issues.
Who prepares meeting minutes for progress meetings?
The party leading the meeting.
Why are meeting minutes important?
They document project progress and can be used in dispute resolution.
What is the purpose of pre-installation meetings?
To coordinate installation of specific systems and confirm alignment with design intent.
Where are pre-installation meeting requirements written?
In Division 01 of the specifications.
Who should attend pre-installation meetings?
Contractor, relevant subcontractors, and optionally owner/architect for major systems.
