Documentation for salaries Flashcards
What should be compiled during the month regarding crew member salaries?
Documentation to substantiate any deviances from a crew member’s salary, including reimbursements or deductions.
How should a crew member request an advance on their salary?
They should email you the request, which will be printed and attached with the signed receipt.
What documentation is needed for a salary advance?
The email request and the signed receipt from the crew member accepting the advance.
A copy of the letter and receipt should be filed within the petty cash folder as documentation of cash withdrawal.
What should be done if a crew member forgets about their salary advance?
Keep documentation to cover your backside as a Purser.
What is required for a crew member to be reimbursed for purchases made for the vessel?
The receipt for those items must be part of the documentation requesting reimbursement as part of their salary.
What documentation is needed for flight reimbursements?
A printout of the flight or the company quote must be used as documentation for reimbursement.
This applies to flights purchased by the crew member to be refunded by the company.
How should deviances from a crew member’s regular salary be documented?
They should be documented and explained in a spreadsheet.
When should the spreadsheet and supporting documentation be sent?
By the 20th of the month, cc’ing the Captain.
What happens after the spreadsheet is sent to the shore-based company/accountant?
They will reply with their spreadsheet of final amounts payable for approval.
What is the Purser’s responsibility regarding salaries?
To verify salaries with the accountant ensuring all is correct before presenting to the Captain.
When will salaries be paid?
Only upon final approval from the Captain.
