Flashcards in BUMEDINST 5210.9B Deck (16):
The purpose of the BUMEDINST 5210.9 is to ensure command authority and version control are maintained for all official Navy Medical Department forms.
Purpose: To ensure all Navy Medical Department personnel use only official forms.
All Navy Medical Department forms are simple, practical, and up to date; to minimize the burden imposed by reports.
Purpose: To establish a method for the Navy Medical Inspector General (MEDINSGEN) to
perform form and report related inspections.
The Regulations and Directives Branch, BUMED-M09B31 is responsible for coordinating revision requests to higher authority forms used by the Navy Medical Department
BUMED-M09B31 is responsible for ensuring all NAVMED and BUMED forms used by Navy Medical Department personnel have an associated requiring document, form title, form number, and form edition
Appoint a Forms and Reports Management Officer with Regional program responsibility within 30 days of the date of this instruction. (JUN 2009)
s. Notify BUMED-M09B31 of
any change in appointment of the Forms and Reports Manager officer within 7 calendar days of the change.
Report forms related deficiencies to the BUMED FMO (BUMED-M09B3).
Ensure copies of forms are generated from the approved source of supply.
No more than a 30-day supply may be maintained.
Paper copies cannot be generated from a previously printed paper copy (i.e., you cannot make a copy of a copy).
Approved electronic forms (i.e. PDF forms) can be stored on local computers/ storage devices but must be checked every 30 days from the approved source.
BUMED FMO reviewing frequently used NAVMED and BUMED forms yearly, and all NAVMED and BUMED forms every 2 years to identify opportunities for standardizing, eliminating duplicate or unnecessary forms, and improving the effectiveness of forms. responsibilities are
Ensure all Activity overprints to higher authority forms used by the Activity’s Navy
Medical Department personnel have an appropriate form number and receive approval from BUMED-M09B31 prior to their use.
Ensure all overprints and exceptions to NAVMED 6000/5 receive Region approval
prior to their use.
A signed DD Form 67 is required for each new, revised, or cancelled form and must be
maintained in the form’s case file
All forms capturing an SSN require Flag or Senior Executive Service (SES) level approval prior to use.
First Level Forms – SF/OF and other Federal Agency forms: Forms established by
General Services Administration (GSA) or other Federal Agencies ) for government-wide use and Navy personnel are not authorized to make duplicates of these forms.
Second Level Forms – DD. Established for DoD-wide use. Navy Medical personnel are not authorized to create duplicates to a DD form.
The following forms can be placed in medical and dental records: SF, OF, DD, SECNAV, OPNAV, NAVMED, and forms prescribed/adopted through a BUMED/higher issuing document.
If the original form is cancelled, any exceptions to the cancelled form will need to be cancelled. For example, if SF 600 is cancelled, all previously approved exceptions to the SF 600
will also be cancelled.
If the original form is revised, any exceptions to the revised form will need to be revised.
Accounts for Navy Medical Department FMOs are established and maintained by the BUMED Forms and Reports Manager, BUMED-M09B31.
Access to the administrative Web site is limited to one user account per command.
Only PDF files are authorized to be posted to the Naval Forms Online Web site.
Paper/specialty forms with an annual usage greater than 100 forms will be printed by the
Document Automated and Production Service (DAPS) in Philadelphia, Pennsylvania, and will be stocked and available for order at Navy Forms Online at: https://navalforms.daps.dla.mil.
BUMED FMO may authorize local reproduction for paper/specialty forms with an annual usage less than 100 forms and are not available from DAPS.
A signed requiring document should not be distributed more than 3 days prior to the
associated specialty forms being stocked/loaded on Naval Forms Online
DAPS should not do a minimum print run (as outlined on the SF 1) of the specialty
forms unless the requiring document is expected to be signed within 3 weeks.