Flashcards in OPNAVINST 5215.17 Deck (37):
Assist originators in the periodic review of directives
Issuing Authority shall:Reducing the number of directives by
cancellation and consolidation
OPNAVINST 5215.17 is NAVY DIRECTIVES ISSUANCE SYSTEM
A change of command
or a change in activity title does not affect previously issued
Issuing Authority shall:Ensure that directives conform to DON policies,
regulations, statutory, and other requirements.
Issuing Authority shall: Establish a directives issuance system to organize,
improve effectiveness and quality and prevent pyramiding of
Types of Directives. There are two basic types of
directives, permanent and temporary.
Exceptions. Do not issue the following by directive:
(1) Navy Regulations.
(2) Top Secret documents.
(3) Registered publications.
2) Retain or dispose of directive case files following
the guidance contained in SSIC 5215 of SECNAVINST 5212.5D.
) File instructions together, regardless of
issuing authority, according to:
1. SSIC number.
2. Consecutive number.
3. Issuing authority.
Classified Directives. File classified directives
in separate binders from unclassified directives and safeguard
per SECNAVINST 5510.36.
(1) Issuing authority.
(2) SSIC number and consecutive number.
(4) Date signed.
CHAP 3 UNCLASSIFIED INSTRUCTIONS
Do not capitalize the words "instruction," "notice,"
"change transmittal," or "directive," when used in the body of a
communication except when used as part of the identification of
a specific directive, such as SECNAV INSTRUCTION 5215.15.
Instructions may be classified SECRET or CONFIDENTIAL.
TOP SECRET and Communication Security (COMSEC) material cannot
be issued through the Directives Issuance System.
A notice usually remains in effect for less than 6 months, and is not
permitted to remain in effect for longer than 1 year.
Notices are of short duration, and may not be in effect
for more than 1 year.
Joint Directive. A directive issued jointly by two or more
authorities. Types of joint directives are:
Intra-Navy. A directive issued by two or more
components of the Navy.
Interservice. A directive issued jointly by the Navy and
one or more of the other military services.
What is the recommended time in which directives should be reviewed?
Annually on the anniversary date
Who ensures that directives include adequate ordering and stocking
information? Directives Control Point
Who assists originators in the periodic review of directives? Directives
Who conducts a periodic review on directives? Issuing Authority
Do not issue a directive stating that previously issued directives remain in effect.
Additionally, do not issue
a directive changing the designation, e.g. NMPC directives are changed to BUPERS directives.
****directive may be issued in the form of what?
instruction, notice, or change transmittal Ch 2 pg12
Directives may be?
internal or external.
Internal directives are distributed to addressees within the issuing
External directives are distributed to the addressees external to the issuing authority’s organization.
Permanent. In general, a document, regardless of its
physical characteristics, shall be issued as permanent in the
directives system when it does one or more of the following:
(1) Regulates or is essential to effective
(2) Establishes or revises policy.
(3) Delegates authority or assigns responsibility.
(4) Establishes or changes the organizational structure.
(5) Assigns a mission, function, or task.
(6) Initiates or governs a course of action or conduct.
Temporary. Issuances not falling within the scope of
the above criteria nevertheless may be issued in the directives
issuance system to obtain quick and controlled dissemination.
Normally issued as a notice, these may include the following:
(1) Request for comments, approval, or information.
(2) Directions for routinely carrying out established
operations, such as matters pertaining to individual personnel actions or special shipments of material.
(3) Informative announcement, such as change of command,
education or promotion opportunities, recreational activities, work improvement plans, suggestions for morale building, or
changes in office locations or telephone numbers.
Directives cannot be canceled by issuing authorities subordinate to the originator.
Canceling Directives pt 2
To cancel a single directive, usually because it is
superseded by a revision, use the cancellation paragraph.
Canceling Directives pt 3
When canceling several directives, issue a consolidated list of the canceled directives in one notice rather than
issuing individual cancellation notices. The cancellation
notice must include all recipients of the directive being canceled.
Directives Record Card (OPNAV 5215/8)
This form is used as a record-keeping tool to track actions taken on directives. The form is printed on 3” x 5” card stock (S/N 0107-LF-052-1540)
A letter-type instruction is a directive that is prepared in naval letter format and establishes policy or orders specific action.
Commanding officer, officer in charge, command
master chief, and ranks/rates, e.g., captain, commander, chief petty officer, etc., will be lower-cased unless being used with an official title or name (e.g., Commanding Officer, Naval Station, Somewhere, or Captain Jones or Petty Officer Smith).
As in an instruction, the
second paragraph of a notice is the cancellation paragraph if
the notice cancels another directive.
Cancellation Contingency Paragraph.
A cancellation contingency is the
condition that, when met, will satisfy the requirement(s) of a
notice permitting cancellation.
Cancellation Contingency Paragraph
Used only in notices, this is the last paragraph of a notice when cancellation is for record purposes (frp), and contains the cancellation contingency.
Classified notices are marked in the same manner as classified instructions, including the addition of an abbreviated security classification indicator (i.e., S for Secret or C for Confidential), prior to the SSIC in the identification symbol block and in the designation line.
Change transmittals are numbered consecutively
The capital letters CH followed
by a dash and the number of the change transmittal follow the first line of the identification symbols, e.g., NAVAIRINST 5215.1D CH-1.
INTERIM MESSAGE CHANGES
Interim message changes may be issued to directives when information changing the basic directive must be promulgated urgently.
INTERIM MESSAGE CHANGES pt 2
Changes must be followed by a change transmittal or revision to the basic instruction within a reasonable period of time not to exceed 90 days.
Interim message changes are issued through the
Defense Messaging System (DMS)
From Line. Short title of the issuing authority.
To Line. Short title of the addressees. If an interim
message change is issued by SECNAV, it is directed to the
collective title All Navy (ALNAV).
CNO issued directives are
normally addressed to Naval Administrative (NAVADMIN) or Naval Operations (NAVOP).
An instruction or notice whose size and content is best suited to a format used for manuals consisting of parts, chapters, or sections.
A letter-type directive which
brings a pamphlet, handbook, publication or manual into the
directives issuance system by enclosing it as part of the
The cover letter should not
exceed one page. A table of contents follows the
cover letter and starts with a small roman numeral “i”. Do not begin the table of contents on the back of the cover letter.