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Flashcards in EEO POLICY Deck (13):
0

HOW LONG DOES A MEMBER HAVE TO FILE AN EEO COMPLAINT?

1 YEAR

5.5 A complaint must be filed with the Fire Department's EEO Officer within one (1) year from the date the alleged discrimination or harassment occurred.

1

LIST THE WAYS A FF CAN FILE AN EEO COMPLAINT:

•IN PERSON
•ANONYMOUSLY
•INDIRECTLY THROUGH EEO LIASON
•BY TELEPHONE
•BY MAIL
•THROUGH CITY OF NY HUMAN RIGHTS COMMISSION
•THROUGH NYS DIVISION OF HUMAN RIGHTS
•EEO COMMISSION
•DEPT OF LABOR
•BITS - SEXUAL HARRASSMENT

2

TRUE/FALSE

A MEMBER THAT HAS BEEN SEXUALLY HARASSED MAY FILE AN EEO COMPLAINT THROUGH BITS.

TRUE

5.4 Sexual harassment complaints may be filed directly with the Fire Department's Bureau of Investigations and Trials at 9 MetroTech Center, Room 4E-6, Brooklyn, New York 11201, telephone number (718) 999-2646.

3

AS THE OFFICER YOU HAVE JUST BEEN INFORMED OF AN ALLEGED INCIDENT OF DISCRIMINATION IN YOUR FIRE HOUSE. YOU HAVE EXPLAINED THE WAYS THE MEMBER CAN FILE WITH EEO, BUT YOU KNOW THAT FOR THIS INCIDENT IF A ROUTINE NOTIFICATION WAS NECESSARY TO EEO, HOW WOULD YOU CONTACT THEM?

ROUTINE NOTIFICATIONS TO EEO:
•TELEPHONE BTW 0800-1800 M-F
•EMAIL

4

IF YOU BECOME AWARE OF AN EEO ISSUE THAT IS AFFECTING OPERATIONS, HOW MUST YOU NOTIFY THE EEO OFFICE?

•PHONE DURING OFFICE HOURS 0800-1800 M-F)

•FDOC DURING NON OFFICE HOURS

5

TRUE/FALSE

THE MEMBER WISHING TO FILE AN EEO COMPLAINT MUST PROVIDE THE OFFICER ON DUTY FULL PARTICULARS OF THE INCIDENT.

FALSE

6.3 The member is not required to give the Officer/Supervisor or any other Fire Department official except the EEO Officer or EEO Liaisons any information concerning the complaint. If the member elects voluntarily to provide any information regarding the alleged incident, other than the fact that a complaint is being made the Officer/Supervisor is then required to complete a Confidential EEO Incident Report.

6

FF LEROY HAS JUST ENTERED YOUR OFFICE TELLING YOU HE WANTS TO FILE AN EEO COMPLAINT. THE GUYS IN THE KITCHEN ARE THROWING RACIAL SLURS HIS WAY &!HAVE DONE NUMEROUS OTHER THINGS. HE BEGINS TO TELL YOU THE STORY. WHAT ARE YOU AS THE OFFICER REQUIRED TO DO?

•COMPLETE CONFIDENTIAL EEO INCIDENT REPORT

6.3 The member is not required to give the Officer/Supervisor or any other Fire Department official except the EEO Officer or EEO Liaisons any information concerning the complaint. If the member elects voluntarily to provide any information regarding the alleged incident, other than the fact that a complaint is being made the Officer/Supervisor is then required to complete a Confidential EEO Incident Report.

7

IF YOU HAVE COMPLETED A CONFIDENTIAL EEO INCIDENT REPORT AS AN OFFICER, WHO MUST IT BE SENT TO?

•SEALED ENVELOPE TO EEO OFFICER

6.4 Upon completion, the Confidential EEO Incident Report shall be submitted DIRECTLY to the EEO Officer in a sealed envelope marked "Confidential" without intermediate endorsement. No copies of the Confidential EEO Incident Report shall be retained by the Officer/Supervisor. The EEO Officer is responsible for making all appropriate notifications and will send a letter of confirmation for receipt of the Confidential EEO Incident Report to the Officer/Supervisor.

8

TRUE/FALSE

WHEN NOTIFIED OF AN EEO COMPLAINT, AS THE OFFICER ON DUTY ONE OF YOUR INITIAL TASKS IS TO BEGIN THE INTERVIEW PROCESS.

FALSE

6.7 The Officer/Supervisor shall not interrogate any individual involved in the alleged incident, or initiate an investigation into the alleged incident, except if requested to do so by the EEO Officer, or Bureau of Investigations and Trials (BITs).

9

TRUE/FALSE

COMPANY JOURNAL/LOGS SHALL NOT CONTAIN INFORMATION REGARDING EEO COMPLAINTS.

TRUE

6.9 Company Journal/Log Entries shall not be entered with regard to any EEO Complaints.

10

The EEO Officer shall attempt to mediate the dispute with the parties and to reach an informal resolution of the complaint within ________ working days of receipt of the request for mediation. Mediation efforts to resolve the complaint shall not exceed ________ working days, unless the time period is extended by the EEO Officer.

45 WORKING DAYS

The EEO Officer shall attempt to mediate the dispute with the parties and to reach an informal resolution of the complaint within forty-five (45) working days of receipt of the request for mediation. Mediation efforts to resolve the complaint shall not exceed forty-five (45) working days, unless the time period is extended by the EEO Officer.

11

TRUE/FALSE

THE CHIEF OF DEPARTMENT HAS FINAL SAY ON ALL EEO ISSUES.

FALSE

11.3 The Fire Commissioner will make a final decision regarding the complaint

12

AN KNOWLEDGEABLE OFFICER WILL KNOW THAT A COMPLAINANT CAN FILE IN 6 DIFFERENT PLACES, WHICH ARE:

· Equal Employment Opportunity (EEO) Officer.

· Bureau of Investigations & Trials (BITS.) (See Note:)

· N.Y.C. Human Rights Commission.

· N.Y.S. Division of Human Rights.

· U.S. Equal Employment Opportunity Commission.

· Dept. of Labor Office of Federal Contract Compliance.

IF COMPLAINT IS SEXUAL HARASSMENT, COMPLAINANT MAY ALSO CHOOSE TO FILE DIRECTLY WITH BUREAU OF INVESTIGATIONS AND TRIALS (BITS.)

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