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Flashcards in GUIDE TO COMPANY JOURNAL Deck (101)
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1

HOW LONG SHALL OLD COMPANY JOURNALS BE RETAINED FOR?

20 YEARS

1.
The company journal records chronologically the day-to-day events of a unit. In it are
entered vital particulars of alarms, accidents, deaths, injuries, other matters requiring an entry for proper record keeping. As such, it forms an official enduring record to be retained for 20 years. Therefore, it is incumbent upon all members to exercise the utmost care in the maintenance, use and preservation of this journal.

2

FF JONES HAS ASSUMED THE 12X WATCH DURING TODAY'S DAY TOUR. IN WHAT COLOR INK SHALL FF JONES MAKE ENTRIES INTO THE COMPANY JOURNAL?

BLUE OR BLACK INK

2.1
Entries shall be neat, accurate and properly indexed. Entries by member on housewatch
shall be in blue or black ink. Entries by other members shall be in red ink. No line shall
be left blank between entries. Each line shall be started at left in a uniform manner.

3

FF JONES HAS THE 12X DURING TODAY'S DAY TOUR, HE HAS LEFT HIS POST TO GO TO THE BATHROOM & THE OFFICER HAS INSTRUCTED YOU TO MAKE AN ENTRY IN THE COMPANY JOURNAL. IN WHAT COLOR INK WILL YOU MAKE THIS JOURNAL ENTRY?

RED

2.1
Entries shall be neat, accurate and properly indexed. Entries by member on housewatch
shall be in blue or black ink. Entries by other members shall be in red ink. No line shall
be left blank between entries. Each line shall be started at left in a uniform manner.

4

YOU ARE DETAILED OUT OF THE HOUSE FOR THE DAY TOUR AND ARE TAKING A MARK INTO THE COMPANY JOURNAL EXPLAINING THAT YOU ARE LEAVING QUARTERS BEFORE THE 0900 HOUR. YOUR ENTRY WILL BE MADE IN RED INK, HOW ARE YOU TO BEGIN YOUR ENTRY?

RANK & SURNAME

2.3 Entries by members, other than member on housewatch, are to begin with rank and
surname, thereby eliminating signature. However this shall not apply to roll call entries.

5

TRUE/FALSE

ROLL CALL ENTRIES DO NOT REQUIRE SIGNATURES.

FALSE

2.3 Entries by members, other than member on housewatch, are to begin with rank and
surname, thereby eliminating signature. However this shall not apply to roll call entries.

6

FF WALTER IS DETAILED TO E289 FOR THE DAY TOUR. HE ARRIVES AT QUARTERS TO FIND BOTH UNITS OUT ON RUNS. HE WANTS TO TAKE AN ENTRY INTO THEIR COMPANY JOURNAL THAT HE HAS ARRIVED FOR THE DETAIL. WHAT SHOULD BE INCLUDED IN FF WALTER'S ENTRY.

HIS UNIT NUMBER AFTER NAME


2.4 When member, other than member on housewatch, makes an entry in a unit to which they are not assigned, member shall write unit number after their name. Members making entries in a company journal shared by two (2) or more companies shall write number of their unit after their respective names.

7

TRUE/FALSE

E289 & L138 SHARE QUARTERS, WHEN FF'S ARE MAKING ENTRIES INTO THE COMPANY JOURNAL THEIR UNIT NUMBER IS REQUIRED AFTER THEIR RESPECTIVE NAME.

TRUE

2.4 When member, other than member on housewatch, makes an entry in a unit to which they are not assigned, member shall write unit number after their name. Members making entries in a company journal shared by two (2) or more companies shall write number of their unit after their respective names.

8

DESCRIBE THE LAYOUT OF THE BACK OF THE JOURNAL:

PAGES 500 RUNNING BACKWARDS TO 498 - CHIEF'S VISITS

PAGES 497 RUNNING BACKWARDS TO 495 - COMPANY DRILLS (DATE; TRAINING SUBJECT; CONDUCTED BY; GROUPS ON DUTY)

IN A BATTALION CYLINDER DEPOT - PAGE 494 RUNNING BACKWARDS INDEXED FOR MSU MEMBERS & CHIEF OFFICERS (DATE; CYLINDERS EXCHANGED; CYLINDERS FOUND; OFFICER NOTIFIED; INSPECTED BY)

9

IN THE COMPANY JOURNAL, WHAT PAGES ARE HELD FOR CHIEF'S VISITS?

500 RUNNING BACKWARDS TO 498

3.1
Pages 500 running backward to 498 shall be ruled and indexed to record chief's visits in accordance with Regulations.

3.2
Pages 497 running backwards to 495 shall be ruled and indexed to record company drills, using the following columnar headings: Date; Training Subject; Conducted By; Groups on Duty.

3.3
In quarters where a Battalion Depot (mask cylinders) is located, the company journal
shall be ruled and indexed for entries by MSU members and chief officers on page 494 running backwards as necessary, using the following headings: Date, Cylinders
Exchanged, Cylinders Found, Officer Notified, Inspected By

10

IN THE COMPANY JOURNAL, WHAT PAGES ARE HELD FOR COMPANY DRILLS?

497 RUNNING BACKWARDS TO 495


3.1
Pages 500 running backward to 498 shall be ruled and indexed to record chief's visits in accordance with Regulations.

3.2
Pages 497 running backwards to 495 shall be ruled and indexed to record company drills, using the following columnar headings: Date; Training Subject; Conducted By; Groups on Duty.

3.3
In quarters where a Battalion Depot (mask cylinders) is located, the company journal
shall be ruled and indexed for entries by MSU members and chief officers on page 494 running backwards as necessary, using the following headings: Date, Cylinders
Exchanged, Cylinders Found, Officer Notified, Inspected By

11

IN A BATTALION CYLINDER DEPOT'S COMPANY JOURNAL, WHAT PAGES ARE HELD FOR MSU & CHIEF OFFICER ENTRIES?

PAGE 494 RUNNING BACKWARDS AS NECESSARY


3.1
Pages 500 running backward to 498 shall be ruled and indexed to record chief's visits in accordance with Regulations.

3.2
Pages 497 running backwards to 495 shall be ruled and indexed to record company drills, using the following columnar headings: Date; Training Subject; Conducted By; Groups on Duty.

3.3
In quarters where a Battalion Depot (mask cylinders) is located, the company journal
shall be ruled and indexed for entries by MSU members and chief officers on page 494 running backwards as necessary, using the following headings: Date, Cylinders
Exchanged, Cylinders Found, Officer Notified, Inspected By

12

ON PAGE 498 OF THE COMPANY JOURNAL YOU WOULD EXPECT TO SEE?

CHIEF'S VISITS

3.1
Pages 500 running backward to 498 shall be ruled and indexed to record chief's visits in accordance with Regulations.

3.2
Pages 497 running backwards to 495 shall be ruled and indexed to record company drills, using the following columnar headings: Date; Training Subject; Conducted By; Groups on Duty.

3.3
In quarters where a Battalion Depot (mask cylinders) is located, the company journal
shall be ruled and indexed for entries by MSU members and chief officers on page 494 running backwards as necessary, using the following headings: Date, Cylinders
Exchanged, Cylinders Found, Officer Notified, Inspected By

13

ON PAGE 496 OF THE COMPANY JOURNAL YOU WOULD EXPECT TO SEE?

COMPANY DRILLS

3.1
Pages 500 running backward to 498 shall be ruled and indexed to record chief's visits in accordance with Regulations.

3.2
Pages 497 running backwards to 495 shall be ruled and indexed to record company drills, using the following columnar headings: Date; Training Subject; Conducted By; Groups on Duty.

3.3
In quarters where a Battalion Depot (mask cylinders) is located, the company journal
shall be ruled and indexed for entries by MSU members and chief officers on page 494 running backwards as necessary, using the following headings: Date, Cylinders
Exchanged, Cylinders Found, Officer Notified, Inspected By

14

E323'S COMPANY JOURNAL DOES NOT HAVE A FLAGGING COLUMN. WHAT IS THE PROPER POSITIONING OF A RED LINE DRAWN IN RELATION TO THE EXISTING RED LINE?

3/8" TO THE LEFT OF THE EXISTING RED LINE

3.4
Where the journal supplied does not have a flagging column, unit commanders shall
cause a red line to be drawn 3/8" to the left of the existing red line to provide for such
column.

15

IN THE COMPANY JOURNAL, WHERE IS AN ACCURATE LIST OF THE COMPANY ROSTER AFFIXED?

INSIDE FRONT COVER

3.5
Inside the front cover affix a current accurate company roster

16

R&R

BOX REWOUND AND RESET

17

HYDRANT INSPECTION

HI

18

HYDRANT INSPECTION WITH APPARATUS

HIID

19

INSPECTION

Insp

20

MESSENGER

Mess

21

DETAIL

Det

22

IC

Incoming Platoon

23

YL

MILITARY LEAVE

24

ML

MEDICAL LEAVE

25

RCA

RECEIVED COMPUTER ALARM

26

RCTS

RECEIVED COMPUTER TEST SIGNAL

27

RPA

RECEIVED PHONE ALARM

28

RRA

RECEIVED RADIO ALARM

29

RTS

RECEIVED TIME SIGNAL

30

R Vbl A

RECEIVED VERBAL ALARM

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