Flashcards in Section 11D - Enlisted Performance Reports Deck (73):
There are many exceptions and special rules involved in EPR submission requirements. If in doubt, which AFI should you refer to?
AFI 36-2406, Officer and Enlisted Evaluation Systems. (Or contact the Military Personnel Section (MPS) for assistance.)
Raters submit an EPR when the ratee is a(n) ____ or below, has 20 or more months of Total Active Military Service (TAFMS), has not yet had a report and 120 calendar days of supervision have elapsed.
A1C. (The reason for the report is "Initial.")
An EPR is submitted if the ratee is a SrA or above, has not had a report for at least a year, and 120 calendar days of supervision have elapsed. What is the reason for this report?
Raters submit an EPR when a member is placed on (or removed from) the control roster according to AFI 36-2907, Unfavorable Information File (UIF) Program, and ____ calendar days of supervision have elapsed.
60 calendar days. (The reason for the report is "Directed by Commander.")
Raters submit an EPR to document unsatisfactory or marginal performance or to document a significant improvement in duty performance after ____ calendar days of supervision have elapsed.
120 calendar days. (The reason for the report is "Directed by Commander.")
Raters do NOT submit and EPR for an A1C or below with less than ____ months of Total Active Federal Military Service (TAFMS).
Raters do NOT submit an EPR for individuals who are in prisoner status, on ____ leave or AWOL.
Raters do NOT submit an EPR for individuals who died on active duty, with what exception?
A report is optional if it was already being processed at the time of death.
The criteria must all be met before personnel with an approved retirement date no longer require and EPR.: 1) the retirement date is within one year of the projected annual closeout date of the report and the retirement application was approved prior to the projected annual closeout date. Name the other two.
2) The member will not be considered for promotion before the retirement date; and 3) retirement is not withdrawn. (The rater may still decide to write the report even though it is not required.
An EPR for personnel with an approved separation date is not required if the date of separation is within ____ month(s)/year(s) of the projected annual closeout date and the separation was approved before the projected annual closeout date.
One year. (The rater may still decide to write the report even though it is not required.)
When processing EPRs, the rater reviews the EPR notice and may provide a copy to the rate. (T/F)
When processing EPRs, an EPR notice indicates the rate has an Unfavorable Information File (UIF). What must the rater do?
Review the contents of the UIF before preparing the EPR.
When processing EPRs, what two documents must be reviewed before writing the EPR?
The EPR notice and the rate's Personnel Information File (PIF).
When processing performance reports, when is the completed EPR due to the Military Personnel Section (MPS)?
No later than 30 days after closeout.
When processing EPRs, what actions occur after the rating chain completes the EPR?
The rating chain forwards the EPR to the Military Personnel Section (MPS) and the rater and ratee conduct feedback and finalize the EPR.
When processing EPRs, personnel in the Military Personnel Section (MPS) update the EPR rating in the Military Personnel Data System (MilPDS) and upload the digitally-signed form into the Case Management System (CMS). What occurs next?
CMS transfers the evaluation to the Air Force Personnel Center (AFPC) for inclusion into the rate's Automated Record Management System (ARMS) record. (IF the EPR contains handwritten signatures, the original is mailed to the AFPC for inclusion in ARMS and promotion records.)
Who prepares the EPR?
The rater (normally the immediate supervisor).
Who prepares the EPR if the rater dies, is MIA, is captured or interned, becomes incapacitated or is relieved of evaluation responsibility during the period of the report?
The rater's rater.
If the rater's rater assumes EPR duties but cannot obtain sufficient knowledge of the rate's duty performance, what action does the Air Force Personnel Center (AFPC) authorize?
Filing an AF Form 77, Letter of Evaluation, in the ratee's record stating why a report could not be prepared for that period.
AF Form ____ is the EPR for AB-TSgt.
AF Form 910
The senior EPR, AF Form 911, is filed for which ranks?
What information is required in Section I, Ratee Identification Date of the AF Forms 910 and 911?
1) Name; 2) SSN; 3) Grade; 4) Duty AFSC (DAFSC); 5) Organization, Command, Location and Component; 6) Personnel Accounting Symbol (PAS) Code and Senior Rater Identification (SRID); 7) Period of Report; 8) Number of Days Supervision; and 9) Reason for report.
What information is required in Section II, Job Description of AF Forms 910 and 911?
1) Duty Title; 2) Significant Additional Duty(s); and 3) Key Duties, Tasks and Responsibilities.
What are the guidelines for completing the key duties, tasks and responsibilities in Section II, Job Description of AF Form 910 and 911?
1) Enter a clear description of the rate's duties; 2) avoid jargon and acronyms; 3) describe tasks performed, how selective the rate's assignment is and the stop or level of responsibility; 4) include the dollar value of projects managed and the number of people supervised; and 5) optionally, include earlier duties or additional duties held during the reporting period if they influence ratings and comments.
How does the rater complete Section III, Performance Assessment of AF Form 910 and 911?
By 1) placing an "X" in the block that accurately describe the rate's performance in each assessment block - Does Not Meet, Meets, Above Average or Clearly Exceeds; and 2) using bullet statements to describe the action, impact and result of the performance within each criterion.
When completing Section III, Performance Assessment of AF Form 910 and 911, how can additional evaluations show disagreement with the rater's ratings?
By marking "non-concur" and making specific comments regarding the exact standard(s) and/or comment(s) they disagree with in Section VI of the form.
In Section IV, Rater Information of AF Form 910 and 911, the forms have ____ signature and auto date capability.
Digital. (If digital signatures cannot be used, sign in reproducible black or blue ink.)
The rater should not sign Section IV, Rater Information of AF Form 910 or 911 until on or after the closeout date. (T/F)
True. (The assessment and feedback block will be locked and additional rater signature will be unlocked with the rater's digital signature.)
What should the rater consider when completing Section V, Overall Performance Assessment of AF Form 910 and 911?
The rates's readiness for increased rank and responsibility, and how he or she compares to others in the same grade and AFSC.
What are the five possible ratings in the rater's and additional rater's assessment in Section V, Overall Performance Assessment of AF Form 910 and 911?
1) Poor; 2) needs improvement; 3) average; 4) above average; and 5) truly among the best.
When completing AF Forms 910 and 911, how does the rater certify performance feedback was provided?
By entering the date when the most recent feedback was provided in Section V. (If feedback was not provided, state the reason why or enter "N/A" if it was not required.)
Section VI, Additional Raters Comments of AF Form 910 and 911 is used to support rating decisions and allow evaluators to comment on the ratee's overall performance and potential as compared to others in the same grade. What is it important to remember when completing this section?
1) When agreeing with the report, mark the "concur" block; 2) use bullet format to provide meaningful comments; 3) do not repeat comments; 4) the additional rater must be the rater's rater unless the additional rater doesn't meet grade requirements; and 5) the rater and additional rater should discuss any disagreements.
When completing Section VI, Additional Rater's Comments of AF Forms 910 and 911, prior to evaluators are given an opportunity to change the evaluation, but will not change it just to satisfy an evaluator who disagrees. What action occurs if the evaluators still disagree after discussion?
The disagreeing evaluator marks the "non-concur" block and comments on each item in disagreement.
On AF Form 910, Section VII and AF Form 911, Section X, Functional Examiner/Air Force Advisor, an Air Force advisor advises raters when the final evaluator on an EPR is not an Air Force officer or Department of the Air Force official. What grade must this advisor be for EPRs on TSgt and below? MSgt and above?
The advisor must be a MSgt or above to EPRs for TSgt and below; Major or above for MSgt-CMSgt.
The Air Force advisor may change any statement or rating on AF Forms 910 or 911. (T/F)
False. (He or she may provide clarification regarding the rate's duty performance on AF Form 77 and attach it to the EPR.)
Which AF Form includes Section VII, Reviewer's Comments - AF Form 910 or 911?
AF Form 911.
Do not use Section VII, Reviewer's Comments of AF Form 911 if Section VI, Additional Rater's Comments is not completed. What is entered on the form if the additional rater is the final evaluator?
Enter "This section not used." (If used, this section requires comments in bullet format. The reviewer will mark the "concur" or "non-concur
block and make appropriate comments if applicable.)
When may senior raters endorse an AF Form 911?
1) To differentiate between individuals with similar performance records when using the AF Form 911 for personnel decisions; 2) to meet the minimum grade requirement to close out the report; 3) when the rate meets Time in Grade (TIG) requirements for promotion; or 4) when the ratee is a CMSgt or CMSgt-selectee.
In Section VIII of AF Form 910 and Section XI of AF Form 911, Unit Commander/Civilian Director/Other Authorized Reviewer, the unit or squadron section commander influences ____, removes exaggerations, identifies inflated ratings, and provides information to evaluators for finalizing the reports.
If the commander agrees with the report, he or she marks the "concur" block and digitally signs the space provided in Section VIII or AF Form 910 or Section CI of AF Form 911, Unit Commander/Civilian Director/Other Authorized Reviewer. Where does he or she provide comments if there is a disagreement?
On AF Form 77.
When completing Section VIII of AF Form 910 or Section XI of AF Form 911, Unit Commander/Civilian Director/Other Authorized Reviewer, commanders who are part of the rating chain fill out both the commander's review section and the appropriate evaluator's section, signing the report twice. The to signatures serve what separate purpose?
1) As an evaluator regarding duty performance; and 2) as a commander regarding quality review. (Enlisted personnel authorized to perform the commander's review must include the works "Commander," "Commandant," or "Detachment/Flight Chief," in the signature block.)
How does the final evaluator complete Section VIII, Final Evaluator's Position of AF Form 911?
By placing an "X" in the appropriate block for the level of endorsement.
Does Section IX, Time in Grade (TIG) Eligible of AF Form 911 apply to the rate's actual promotion eligibility as of the closeout date or to the TIG eligibility for the senior rater endorsement?
The TIG eligibility for the senior rater endorsement.
When completing Section IX, Time in Grafe (TIG) Eligible of AF Form 911, to whom do TIG requirements not apply?
CMSgt, CMSgt-selectees or reservists. (SMSgt-selectees are not eligible for senior rater endorsement because they are not TIG eligible for the next promotion cycle.)
Which section of AF Form 910 and 911 includes the ratee's signature?
Section IX of AF Form 910 and Section XII of AF Form 911, Ratee's Acknowledgement.
You may not comment on duty history or performance outside the current reporting period on any Enlisted Evaluation System (EES) document. (T/F)
Mentioning previous reports or rating on any Enlisted Evaluation System (EES) form is prohibited, with what exception?
They may be mentioned in conjunction with performance feedback sessions.
Evaluators do not refer to performance sessions in any area of an Enlisted Evaluation System (EES) form except where?
In the performance feedback certification block (Section V).
A serious incident occurs after the Enlisted Evaluation System (EES) closeout date, but before the report becomes a matter of record. What must you do?
Request an extension of the closeout date.
Who has the authority to extend Enlisted Evaluation System (EES) closeout dates?
Air Force Personnel Center (AFPC).
Extensions for Enlisted Evaluation System (EES) closeout dates are limited to the time necessary to complete actions, not to exceed ____ days.
When writing an EPR, when can you mention incidents that occurred in a previous reporting period?
Only when the events add significantly to the performance report, were not known to other evaluators and/or were not previously included in a performance report.
An event came to light after an EPR became a matter of record, but occurred during the period of the report. When could this incident be reported?
In the ratee's next report (because the incident was not previously reported).
When writing an EPR, be sure performance information is reliable and supported by substantial evidence. Who should you consult with to determine whether this information is appropriate?
The servicing Staff Judge Advocate (SJA).
Is it appropriate to mention "SSgt Johnson was acquitted of assault charges" or that "involuntary separation action was unsuccessful" when writing an EPR?
No. (You may, however, mention the underlying conduct that formed the basis for your action).
EPRs may not mention confidential statements, testimony or data obtained by or presented to boards under AFI ____, Safety Investigations and Reports.
On an EPR, do not mention actions with guaranteed rights of appeal that are taken by an individual outside the normal chain of command. (T/F)
True. (i.e., IG, Air Force Board of Correction of Military Records (AFBCMR), equal opportunity and treatment complaints and Congressional inquiries).
Can you mention awards or nominations such as "outstanding maintainer" or "12 Outstanding Airmen of the Year" on an EPR?
Yes. (But do not mention recommendations for decorations unless they were approved or presented during the reporting period.)
What caution should be used in the EPR process when referring to the race, ethnic origin, gender, age or religion of the ratee?
Do not refer to these items in such a way that others could interpret as reflecting favorable or unfavorable on the person. (For example, "TSgt Scott is the first female ever selected for training…" is an inappropriate reference to gender.)
Evaluators are prohibited from making EPR comments on the ratee's involvement in cultural or church activities. (T/F)
False. (But do not mention specific religious denominations, etc.)
Can a performance report mention the ratee's disqualification under DoD 5210.42-R/AFMAN 10-3902, Nuclear Weapons Personnel Reliability Program (PRP)?
No. (But you may reference the behavior that resulted in the action.
In Enlisted Evaluation System (EES) documents, what should the rater's comments regarding drug or alcohol abuse rehabilitation programs focus on?
The resulting behavior, conduct or performance, not the actual consumption of alcohol or drugs or participation in a rehabilitation program.
May WAPS scores, SNCO promotion scores, board scores, etc., be mentioned on an EPR?
May EPR comments include positive and/or negative statements about marital status, family activities, employment, education or volunteer service activities of the member's family?
Why are broad statements such as "top five percent Airman" or "clearly a top on percent SNCO" not allowed on performance reports?
Because the evaluator does not have first-hand knowledge of all Airmen of SNCOs. (Broad statement slack credibility.)
If the rate does not meet Air Force fitness standards, how should commanders refer to physical fitness and/or body composition scores on EPR?
Focus on the reasons and/or behavior that resulted in the poor physical assessment, rather than on the overall numerical scores.
An EPR is a referral report if it contains a "Does Not Meet Standards" in and Section III block or if the rate receives a "Poor" (overall rating "1") or "Needs Improvement" (overall rating "2") in Section V. What additional circumstances require referral?
An EPR that contains derogatory comments or implies or refers to behavior not meeting minimum acceptable standards of personal conduct, character or integrity. (It may not have an overall rating of "5.")
Evaluators do not normally refer an EPR more than once, although a report may be referred several times during processing. When may EPR reports be referred more than once?
When 1) referred again to allow the ratee to rebut a report that, after initial referral, was corrected or changed before becoming a matter of record; or 2) a subsequent evaluator gives additional referral ratings or comments.
A ratee has ____ duty days to submit comments and the rebuttal for a referral report.
3 duty days.
____ cover periods of ratee performance too short to require a performance report or periods of time when the rate is under someone other that the designated reported.
Letters of Evlauation (LOE).
What are Letters of Evaluation (LOE) used for?
To prepare the ratee's next EPR (but they are not attached to the report).
Except for ____, evaluators may paraphrase or quote information provided in Letters of Evaluation (LOE).