Flashcards in Section 13E - Managing Resources Other Than Personnel Deck (46):
Resource Advisors (RA) are appointed in writing by the responsibility center manager. In Resource Management System (RMS), what responsibilities do they have.
They 1) monitor and help prepare resource estimates; 2) help develop obligations and expense fund targets; 3) compare resource use in daily operations to projected consumption levels; and 4) serve as the primary Point of Contact (POC) on resource management matters for their responsibility center.
What system establishes priorities, chooses policies and acts to obtain the desired results and required resources at an acceptable cost?
The Resource Management System (RMS).
Resource Management System (RMS) elements includes 1) the execution plan; and 2) management and accounting systems. Name three other elements.
3) Participatory and committee management; 4) resource management teams; and 5) resource management training.
Air Force managers oversee activities that cost money, but what do Resource Management System (RMS) duties refer to in terms of resources?
The stewardship of money, manpower and equipment.
Headquarters Air Force (HAF) and MAJCOMs make decisions about using resources. What role do base-level resource managers play in this process?
They must effectively manage resources, but do not control initial resource allocations.
Financial management is inherent to command. (T/F)
True. (Commanders review, validate and balance the execution plan to ensure successful financial management.
Commanders actively review financial programs foe each work center responsibility center that reports to them. How do they improve resource management?
They inquire about program conditions, review causes, weigh alternatives, direct actions and allocate sufficient resources to Resource Management System (RMS) training and resource management team efforts.
What do responsibility center managers do?
They 1) plan, direct and coordinate organizations' activities; 2) analyze subordinate organizational plans; 3) identify imbalances in resource distribution; 4) analyze alternative action; and 5) balance program.
The cost center is the basic production flight or work center. What do cost center managers do?
They regulate the consumption of work hours, supplies, equipment and services within their cost center, and shift resources to or from various production tasks within the cost center to ensure the proper mix or provide emphasis where required
The financial working group provides ____ guidance to base activities regarding their primary responsibility resources.
What is supply discipline?
The effort to conserve, protect and maintain available government systems, supplies, equipment and real property for operational requirements in the best possible condition, in constant readiness and in the absolute minimum quantity necessary to accomplish assigned tasks.
What four roles do commanders, subordinates, supervisors and individuals play in supply discipline?
They must 1) accurately maintain property records to reflect current inventory and property conditions; 2) ensure personnel carefully and economically use and safeguard property; 3) provide adequate security, protection and storage for property; and 4) make recommendations for preventing Fraud, Waste and abuse (FWA).
Who provide sound financial management and advice to the commander and staff in RMS, and promotes responsible and proper financial management to ensure the economical and efficient use of resources (consistent with statutory and regulatory requirements)?
What financial working group is composed of line and staff RA and responsibility center managers. What do they manage. canters and base-level budgetary guidance
1) manages commodities and resource integral to the operating activities of the base or unit; 2) develops requirements and revisions for the base or unit execution plans; 3) reviews all appropriated fund execution plans; 4) makes recommendations to the financial management board or final approval; and 5) presents the financial management board with recommendations for unfunded requirement prioritization and fund target adjustments between responsibility
A property ____ is any person designated by the organization commander or chief of staff agency responsible for government property in his or her possession.
Property custodian must 1) plan and forecast requirements to meet mission goals; and 2) prepare and forward material requests to the proper agency. Name threes more responsibilities.
3) Sig custody receipts or listings for property charged to their organization; 4) report property loss or irregularities to their immediate commanders or accountable officers; and 3) take action to reconcile and correct property records.
For what may property custodians be held liable?
The loss, destruction or damage of any property or resources under their control.
Who is responsible for the efficient and economical use of an organization's resources?
All Air Force commanders and supervisors.
What is everyone's principal responsibility when dealing with resources that appear to be cost-free assets?
To ensure these resources are used in the most-effective manner.
Which budget covers costs associated with the operation of all Air Force organizations?
The operating budge. (Operating an a FY basis, its approval by higher headquarters gives obligation authority to accomplish the mission.)
The FY represents the period beginning the first dat of ____ and ending the last day of the following ____.
Abuse of the system, resource waste and acts of ____ costs the Air Force millions in dollars and resources each year.
____ is intentional deception that unlawfully deprives the Air Force of something of value or to secure for an individuals a benefit, privilege, allowance or considerate to which he or she is not entitled.
____ is the extravagant, careless or needless expediter of Air Force funds or consumption of Air Force property because of deficient practices, systems controls or decisions (including improper practices that are not prosecutable as fraud).
Should you consider wartime and emergency operations when explaining possible waste in the Air Force?
Yes. (For example, legitimate stockpiles and reserves for wartime needs, which might appear redundant and costly, are not considered waste.)
Abuse is the ____ wrongful or improper use of AF resources.
Preventing Fraud, Waste and Abuse (FWA) is a minor concern to the AF. (T/F)
False. (It is a primary concern.)
Who provides policy guidance, develops procedures and establishes and evaluates the Air Force Complaints and Fraud, Waste and Abuse (FWA) programs?
The Secretary of the Air Force, IG (SAF/IG). (IGs at every level establish and direct these programs.)
Air Force personnel have a duty to promptly report Fraud, Waste and Abuse (FWA) to whom?
An appropriate supervisor or commander, an IG or other appropriate inspector, or through an established grievance channel. (You may also report FWA to the Air Force Audit Agency, the Air Force OSI, security forces or other proper authorities.)
Which office investigates criminal allegations of FWA?
Air Force OSI.
Try to resolve FWA issues using command channels at the ______ level possible before taking them to higher levels or the IG.
How may individuals submit FWA disclosures?
By memorandum, in person or by FWA hotlines.
You must identify yourself when reporting FWA. T/F
False. (You may remain anonymous.)
The information in a FWA disclosure or complaint is privileged and confidential. T/F
False. (But disclosure is strictly limited to an official need-to- know basis.)
When may FWA complaint information be disclosed?
Only 1) when required by law or regulation; 2) when necessary to take adverse action against a subject; or 3) with the approval of the Secretary of the Air Force, IG (SAF/IG)
Access to the FWA summary results is limited in what ways?
The nature of the allegation and findings determine what information is releasable, Complainants and witnesses have restricted access to IG records as provided by the FOIA and PA. Whistleblower witnesses have additional rights.
Whistleblowers have no additional rights to information, determined by the nature of the allegations and findings of fraud, waste and abuse summary. T/F
False. (Dependingon the nature of the allegations.)
Are "third-party" fraud, waste and abuse complainants entitled to a response regarding an alleged wrong that don't directly affect them?
Only if they are authorized to receive information via freedom of information act or privacy act release
Operational needs and mission requirements are dependent upon the availability of environmental resources. T/F
The Air Force and DoD establish and maintain an EMS per EO ________, strengthening federal environmental, energy, and transportation management.
What are seven ways the EMS sustains and enhances mission capability?
1) maintains compliance with all applicable environmental laws, regulations and policy requirements;2). Implements P2 solutions;3). Sustains natural, cultural, built and human resource;4) incorporates EMS and ESOH considerations to improve mission capacity and prevent waste; 5) provides community outreach; 6) incorporates EMS elements into operations where appropriate; and 7) meets or exceeds performance measures.
What four aspects of the EMS fall under the Plan step?
1) Scope and environmental policy; 2) identify environmental aspects; 3) legal and other requirements; and 4) objectives, targets and programs.
Name seven aspects of the EMS that fall under the Do step.
1) EQ programming and budgeting; 2) roles and responsibilities; 3) internal/external communication; 4) document and records management; 5) emergency response; 6) education, training and awareness; and 7) operational controls.
What six aspects of the EMS fall under the Check step?
1) Compliance and conformance assessments; 2) performance monitoring;; 3) natural infrastructure assessment; 4) equipment calibration; 5) corrective and preventive action; and 6) legal compliance tracking and reporting.
Name the two aspects of the EMS that fall under the Act step.
1) Environmental Safety and Occupational Health Council (ESOHC) management review; and 2) continual improvement.