Volume 5 Flashcards
(103 cards)
1
Q
Who is required to be thoroughly familiar with all forms which they may be required to use?
A
All members
2
Q
Which office gives approval for addition or elimination of department records, forms, books, files?
A
Administrative office
3
Q
For PRBs how entires shall be made using ink or pencil?
A
In ink, some entries are to be in pencil
4
Q
Who is responsible for accuracy and completeness of information in PRBs?
A
Commanding officers
5
Q
For investigating reports, how many forms or reports shall be forwarded?
A
In duplicate
6
Q
When are 3 instances F-225s used?
A
When specified, formal report as needed, no other form is provided
7
Q
A permanent department form is prefixed with what letter followed by a number?
A
“F” prefix preceding a number
8
Q
How many months is the test period of a temporary form?
A
6 months or less has “temp” after form number
9
Q
How many years shall fire prevention records be maintained for?
A
3 years from date of making record
10
Q
What unit do you refer citizens to concerning fire prevention files?
A
Arson investigating unit
11
Q
Who maintains the fire prevention for F-173 and F173a under the supervision of station commanders?
A
Station members
12
Q
What type of occupancy are F-173s used for?
A
General occupancy
13
Q
What type of occupancy are F-173As used for?
A
Fire prevention bureau occupancy
14
Q
Who maintains files under brush clearance program?
A
Stations which have occupancies and lots that are included within the “brush clearance program”
15
Q
What are “hazardous vegetation/refuse file” maintained in that are provided?
A
In cardboard box provided
16
Q
How are 2 ways the notice of noncompliance F-1308 filed in numerical order?
A
By map book and page number
17
Q
What are the 2 principle sections that pre fire planning is composed of?
A
Maps
Inspections outside a stations first-in district
18
Q
Map block numbers are identified numerically in sequence starting with what number?
A
Number 1
Ex: 1-FS10, block number 1, fire station 10 first in
19
Q
What is the book for company records?
A
Book 55
20
Q
Retention of records requiring frequent entries is purpose of what book?
A
Book 55
21
Q
Notifies personnel services, initiated by member concerned, change in place of residence, telephone number, marital status is all filed under what form?
A
F8 roster change
22
Q
3 copies of F-8 forwarded and within how many hours of change, underline changes in red ink?
A
24 hours
23
Q
How long is an F-8 retained for?
A
Indefinitely
24
Q
How long is an F-11 daily roster retained for?
A
Discard after usefulness has passed
25
2 copies of F-18A (for normal transfer) to ESB (bureau) is retained for how long?
Retained until end of current calendar year
26
2 copies of F-18B (for primary vacancies) to ESB (bureau) is retained for how long?
Retained until vacancy is filled
27
What form is used to recommend revision in the manuals, notify planning?
F-41 revision report
28
1 copy of F-41 is retained for how long?
Retain until planning takes action
29
1 copy of DL44C and forward to who along with DL-51 and DL-51A application for commercial drivers license to?
DMV
30
1 copy of F-70 fire hydrant test record, initiated by member making test, is retained for how long in book 55 after completed which covers 5 hydrant tests?
1 year
31
For an F-80 requisition, 3 copies (1 copy at station, 2 to concerned department division is retained for how many months for materials or services and how many years for medical supplies?
Retained for 3 months for materials or services
| Retained for 3 years for medical supply order
32
For form general 84B, 1 copy is completed by non city employee witnesses on scene of accident and gets forwarded with FG-88, is retained for how long?
Retained permanently
33
A form general 88 (FG-88) is completed by drivers, 5 copies (1 permanently retained to legal liability section, 2 copies to apparatus and equipment Division, 1 copy to accident file, 1 copy permanently in members personal file), forwarded within how many hours?
24 hours
34
An F-95 fire hydrant record is to keep record of fire hydrants in their first in district, initiated by company commanders, 2 copies, and is retained for how long?
Retained permanently
35
An F-100 is used for suggestions to change in procedures, 1 copy and is retained for how many years by planning?
5 years
36
An F-121 hose inventory record is used to record date hose was issued, lengths and description of hose, initiated by station commander, 1 copy, and retained for how long?
Retained until usefulness has passed
37
An F-122 hose and salvage cover overlay is used for hose section numbers and salvage cover numbers, 1 copy, and retained for how long in book 55?
Permanently
38
An F-128 hose and salvage cover record is used to keep accurate record of hose and salvage cover changes, 1 copy, retained for how many months after date of last entry in book 55?
6 months
39
An F-129 annual hose test record used to record annual hose test, 2 copies, retained until what has been removed from station in book 55 with original copy to equipment and engineering?
Hose removed from station
40
An F-150 accident report Is initiated by investigating officer, 1 copy, retained for how many years by personnel, forward to bureau after all other accident reports completed in F-620 packets?
1 year
41
An F-151 vehicular accident procedure guide is kept in F-620 packet, 1 copy, retained for how long?
Permanently
42
A DL170 is used for original class A or B license and used if current license expires more than how many months, 2 copies (original to DMV, duplicate to IST)?
6 months
43
An F-175 material to storeroom tag is used to forward equipment requiring disposal, repair or replacement to who and 1 copy?
S and M
44
An F-181 fuel use report is used to keep daily record of all fuel dispensed from or delivered to fire station fuel tanks, 1 copy, forward to accounting services at close of each month no later than how many days?
10 days
45
For F-181 fuel use report, prior to what hour the station commander shall review previous days entries, cause reading to be taken of meter of fuel pump and if not meter “stick” the tank?
0800
46
An F-215 equipment loan receipt (shall be carried at all stations and apparatus) is used by member when leaving equipment at scene of incident, 2 copies (original to company file, duplicate to responsible person), retained for how long?
Until original equipment returned
47
An F-215M is used when lending equipment at medical facilities, 2 copies (original with RA, duplicate with facility), retained for how many hours or when equipment returned, forward to EMS bureau with F-225?
72 hours
48
An F-340 fire/life safety violation is used to request correction of fire, life hazards, and code violations, 3 F-340A/B copies, 2 C/E copies (1 copy to citizen, the rest to station), all retained for how many years and reinspection not over 30 days of issue?
3 years
49
An F-340D fire protection certification is used to inform owner of required testing, maintenance and repair, 4 copies (3 copies to owner, 1 copy to station), retained for how long?
5 years
50
An F-366 private hydrant report is used to notify companies of private hydrant installation, initiated by hydrant access unit, 2 copies, retained for how long in hydrant test book?
Permanently
51
An F-367 fire hydrant is used for when hydrants installed, enlarged, relocated or removed, initiated by hydrant access unit, 2 copies(1 to maps and drafting, 1 to hydrant unit until returned by company, and is retained until what is returned by company to hydrant access unit?
Original copy
52
An F-370 record of drivers training is used to document individual drivers training activity, initiated by station or unit commanders, 2 copies(1 to IST, 1 to member), retained for how long?
Indefinitely
53
An F-377 bi monthly preventative maintenance is used to document preventative maintenance on all department apparatus, retain last 6 copies for how long in logbook, forward to BC within first 2 weeks of month, no later than day before inspection or 15th of appropriate month, whichever comes first?
1 year
54
An F-380 apparatus yearly mileage report records miles driven in fiscal year and total miles of vehicle, initiated by station or unit commander, 2 copies, retain for how many years, forward to S and M by 10th day after end of fiscal year?
1 year
55
An F-392 fuel usage report is used for fuel consumed during pumping, aerial, and all off highway miles, initiated by station commander or responsible person, 2 copies (1 to accounting, 1 to BC and retains for 1 year), must reach accounting no later than how many days after end of each month?
5 days
56
An F-620 accident packet is used for when department vehicle involved in accident, contains FG-88,FG-84b, F-150, and F-151, retained for how long?
Permanently
57
An F-701 statistical information is used to keep statistical information on various types of apparatus, 2 copies (1 at S and M, 1 at station), retained for how long in logbook?
Permanently
58
An F-702 assignment record is used to make entries whenever an apparatus is detailed or transferred, 1 copy, retained for how long in logbook?
Permanently
59
An F-704 maintenance record is used for records of maintenance and lube, 1 copy, retain last how many copies in logbook?
Last 6 copies
60
An F-705 repair record is used to keep permanent record of all repairs of apparatus, 1 copy, retained for how long in logbook?
Permanently
61
An F-706 battery record keeps record of servicing the starting battery, 1 copy, retain in logbook for how long?
Until completely filled
62
An F-709 inventory record is a record for equipment on apparatus, 1 copy, retained for how long in logbook?
Permanently
63
An F-710 tire record is used to record tires mounted on apparatus, 1 copy, retained for how long in logbook?
Permanently
64
An F-972 daily pre trip inspection record (per DMV title 13) is used by all members to check apparatus daily, 1 copy, retained for how long after last entry in logbook?
1 month (no signature)
65
An F-973w is a weekly record check, 1 copy, retained for how long after last entry in book 55?
1 month
66
An F-973m is a monthly record, 1 copy, retained for how long after last entry in book 55?
1 month
67
An F-974 reserve apparatus condition and inventory record is used to maintain reserve apparatus condition, inventory, and relief service, 1 copy, retained for how many years from last entry in logbook?
1 year
68
An F-975 lifeline/rescue kit form is used to document the date use, usage, and monthly inspection of rope, 1 copy per operating line, retained for how long in book 55?
Retain for life of rope then forward to S and M (each line on form equals 1 operation)
69
An F-976 annual ground ladder inspection record is used to record ground ladder inspection annually at time of aerial ladder test, 1 copy, retained for how long in logbook?
Permanently
70
An F-977 apparatus inspection checklist is used by company commanders and BC to document bi-monthly inspection of apparatus (signature from company commander and BC) 1 copy, retained for how many years in logbook?
3 years
71
An F-978A heavy apparatus undercarriage inspection checklist is used by company commanders and BC (both sign) to document 4 month inspection of undercarriage, 1 copy, retained for how many years in logbook?
3 years
72
An F-978B heavy apparatus undercarriage inspection report is used by BC (only BC signs) to document 4 month inspection of undercarriage, 2 copies (1 to S and M, 1 to logbook), retained for how many years in logbook?
3 years (1 year per form)
73
An F-979 SCBA inspection checklist is used by company commanders and BC (both sign) to document bi-monthly inspection of SCBA, 1 copy, retained for how many years in book 55?
3 years
74
An F-1109A visitor waiver is signed prior of visitors using FD facilities or equipment under such circumstances that personal injury can occur, 2 copies (1 copy to BC or section commander, 1 copy to visitor), retained for how many years in public service unit file?
1 year
75
An F-1109B indemnity agreement is used and signed by visitors, sales representative, or manufacturer (persons not employed by the City of Los Angeles) uses FD facilities or equipment, 2 copies (1 to BC or section commander, 1 to visitor), retained for how many years in public service unit file?
1 year
76
An F-1122 performance evaluation is used to record employee performance of duties (FF and rated members), initiated by station commander, 1 copy (to personnel, member keeps other copy after evaluation), retained for how long?
Permanently
77
PRBs at the time of separation shall be forwarded to what department division/section?
Personnel services
78
How many subjects are forms limited to?
1
79
How many years shall you retain the F-2 journal in the fire station for?
1 year
80
Can felt pens be used in the F-2 journal?
Never
81
What is an F-23 report used for?
Emergency over time (EOD)
82
An F-49 ordinance leave shall be forwarded to what service/section?
Accounting
83
An F-63B daily training and fire prevention activities record shall record time to the nearest what hour?
1/4 hour
84
How many copies for an FG-79 notice of commendation are used?
3 copies
85
An F-165 duty certificate is used to document what status?
Return to duty
86
An F-226A report of informal grievance discussion is used to report and document grievance, must be completed within 15 days of grievance, initiated by supervisor, 1 copy, retained for how long?
Indefinitely
87
An F-226B statement of grievance (formal) used by grieving to request review of a grievance at all format levels, initiated by member, 5 copies, forwarded within how many days from reply from supervisor on F-226A or date of F-226C is delivered?
10 calendar days
88
An F-226C reply to statement of grievance is to be used by all reviewers to reply to F-226B, initiated by reviewer, 5 copies, forwarded within how many days F-226B received by BC and date and time stamp of department management representative (21 days for fire commission level)?
15 days
89
What form is forwarded to FBP legal liaison unit for a request for legal action?
F-290 request for legal action
90
An F-338 interdepartmental referral, 2 copies, retained for how many years?
3 years
91
An F-341 is what type of form?
Non compliance fee form
92
An F-360 adjustment of platoon duty form shall be completed for exchange of time, 2 copies, retain for how long?
Until end of calendar year
93
An F-361, request time off or vacation time form shall be completed for all drag holidays, drag vacation days, AOD time and all TS time, 1 copy, retain for how long?
Until end of calendar year
94
An F-393 training activity record, 1 copy, retained for how long?
Indefinitely
95
What is an F-590 used for?
Record of overtime card
96
What is an F-591 used for?
SOD request
97
What is an F-592 used for?
SOD notification
98
An F-666, resource and situational status is only retained indefinitely if an active what?
Incident
99
An F-957 is the company activity schedule, how many copies?
2 (1 to BC, 1 to station)
100
What division/section shall the F-976 annual ground ladder inspection report be forwarded to when it’s placed out of service?
S and M
101
Inspection cycles for apparatus are determined by what 2 things depending on the apparatus?
Pump and aerial ladder test
102
An F-110 notice to improve requires how many copies?
2 copies for notice to improve, 3 copies for reprimand
103
An F-1150 is a report for outside employment, how many copies?
2 (original to fire Chief for approval, 1 personnel services permanently)
