OO 01-05 Assigned Vehicle Program

Question 1

______ ______ is a vehicle assigned to an employee whereby the employee is allowed to use the vehicle while off-duty subject to the terms of the “Assigned Vehicle Program” agreement.

Answer 1

Assigned Vehicle

Question 2

______ is any automobile, motorcycle, truck, 4-wheel drive, etc., of the Jacksonville Sheriff’s Office (JSO).

Answer 2

Vehicle

Question 3

____ ____ is a marked or unmarked vehicle that is made available to Sheriff’s Office personnel for official business.

Answer 3

Pool Car

Question 4

Promote the security of the citizens of the City of Jacksonville by greater ______ and _____ of police vehicles on the street and highways;

Answer 4

visibility

presence

Question 5

It is the policy of JSO to maximize the utilization of its vehicles toward the achievement of police goals to include the following:

Answer 5

1. Promote the security of the citizens of the City of Jacksonville by greater visibility and presence of police vehicles on the street and highways;
2. Increase police/community relations through mutual understanding of Sheriff’s Office objectives by increased personal contacts and services performed by the employees;
3. Deter crime by limiting the opportunity of criminals to commit an act by the visible presence of more officers;
4. Provide quicker response time to emergency and felony-in-progress calls by utilizing off-duty units thereby increasing the opportunity to save lives, recover property, and apprehend criminals;
5. Reduce maintenance costs on vehicles in the fleet through fixed responsibility for each vehicle;
6. Reduce the yearly mileage on each vehicle, therefore increasing vehicle life;
7. Provide quicker response of off-duty personnel when called back to duty because of an emergency;
8. Provide increased incentive and morale of officers participating in the program; and
9. Maintain vehicles in top condition through preventive maintenance and personalized assignment.

Question 6

T / F - Only authorized personnel are permitted to operate Sheriff’s Office vehicles.

Answer 6

TRUE

Question 7

T / F - While operating Sheriff’s Office vehicles, employees shall have a valid Florida Driver’s License on their person.

Answer 7

TRUE

Question 8

Vehicles shall be assigned by the ____ __ _____ ______ through the Sheriff’s Office Vehicle Coordinator’s Office; and

Answer 8

Director of Police Services

Question 9

Assignment of vehicles to individuals under the _____ ____ _____ is a privilege and not an automatic employee right.

Answer 9

“Assigned Vehicle Program”

Question 10

Once approved, issuance of vehicles will be handled through the Sheriff’s Office Vehicle Coordinator’s Office at the ____ ____ ____;

Answer 10

City Motor Pool

Question 11

Prior to the release of a newly assigned vehicle, an employee shall report to the ____ _____ _____ at the Fleet Management Facility to return his currently assigned vehicle and its fuel cards, and to sign out fuel cards for the newly assigned vehicle;

Answer 11

Fuel Services Section

Question 12

Each employee who is authorized to drive a Sheriff’s Office vehicle and regularly uses a vehicle will have an ______ _______ issued from the Fuel Services Division of the Fleet Management Facility; and

Answer 12

Operator’s Card

Question 13

The employee will report to the ______ _______ at the Fleet Management Facility and complete a Contract for the Assigned Vehicle Program Form (P-0143E). The Contract for the Assigned Vehicle Program Form (P-0143E) must be completed and left with the ______ ______, or the vehicle will not be issued.

Answer 13

Vehicle Coordinator

Question 14

The installation of personal property (radios, gun racks, etc.) in a JSO vehicle requires prior approval through the officer’s _____ ___ ______.

Answer 14

chain of command

Question 15

The Sheriff’s Office Vehicle Modification Request Form (P-1693) will be completed _____ to any installation of personal property; and

Answer 15

prior

Question 16

Once final approval is given by the Director of Police Services, the Vehicle Modification Request Form (P-1693) will be forwarded to the ______ _______ _______.

Answer 16

Vehicle Coordinator’s Office.

Question 17

1. When a vehicle is to be returned either for reissue within the Sheriff’s Office or for surrender to the Motor Pool, the vehicle will:
   a. Be thoroughly cleaned, both ______ and ______;

Answer 17

interior

exterior

Question 18

1. When a vehicle is to be returned either for reissue within the Sheriff’s Office or for surrender to the Motor Pool, the vehicle will:
   b. Have all spaces where personal equipment was installed by the assigned employee restored to the ______ condition (i.e. spaces left by the removal of music radios, etc.);

Answer 18

original

Question 19

1. When a vehicle is to be returned either for reissue within the Sheriff’s Office or for surrender to the Motor Pool, the vehicle will:
   (1) When personal equipment is removed, ______-type cover plates will be installed, and all speaker holes covered with factory-like panels or grills.

Answer 19

factory

Question 20

1. When a vehicle is to be returned either for reissue within the Sheriff’s Office or for surrender to the Motor Pool, the vehicle will:
   (2) Officers can remove personally installed equipment as long as the ____ to return the vehicle to the original configuration is borne by the employee and does not adversely affect the vehicle value.

Answer 20

cost

Question 21

1. When a vehicle is to be returned either for reissue within the Sheriff’s Office or for surrender to the Motor Pool, the vehicle will:
   c. Be inspected by the _____ _____ ______ to verify the condition of the vehicle and ensure that the conditions of this order are met. Assigned vehicles will not be accepted for reissue or surrender until the conditions of this order are met; and

Answer 21

Vehicle Coordinator’s Office

Question 22

1. When a vehicle is to be returned either for reissue within the Sheriff’s Office or for surrender to the Motor Pool, the vehicle will:
   d. If any discrepancies are found by the Vehicle Coordinator, it shall be brought to the attention of the appropriate _____ _____ or higher authority for resolution.

Answer 22

Division Chief

Question 23

All vehicle assignments/reassignments are to be made through the Vehicle Coordinator’s Office. The vehicles to be replaced are determined according to ___, mileage, maintenance record, and current mechanical condition

Answer 23

age

Question 24

Vehicles that are to be removed from service shall also be handled through the Vehicle Coordinator’s Office in coordination with the appropriate _____ _____.

Answer 24

Division Chief

Question 25

Unless an exception has been approved by a Division Chief or higher authority, employees on temporary limited duty in excess of ___ calendar days or who know they will be on temporary limited duty in excess of __ calendar days shall have their vehicles removed from personal assignment and turned into the Vehicle Coordinator’s Office until they can return to full duty status.

Answer 25

60

Question 26

Any deviation from the policy in this order must have approval of the Director of _____ _____ or higher authority.

Answer 26

Police Services

Question 27

It is the policy of JSO that ______ police vehicles shall be equipped with a radio transceiver,

Answer 27

marked

Question 28

the Sheriff’s Office name on the driver’s and front passenger’s ____.

Answer 28

door,

Question 29

the emergency telephone number and ______ lettering on each side

Answer 29

reflective

Question 30

emergency lights, siren/public address system, and ______ and/or alley lights.

Answer 30

spotlight

Question 31

Officers assigned a marked vehicle will display his name at all times while the vehicle is in use. The name will be displayed on the _____ left quarter panel. Upon requests, officers will be provided a blank ______ ______ to cover their name when vehicle is not in official operation.

Answer 31

front

magnetic strip

Question 32

Employees operating Sheriff’s Office vehicles shall carry approved firearms and be appropriately _____ to effectively perform police functions while, at the same time, presenting a favorable public image

Answer 32

attired

Question 33

In addition to the marked police vehicle equipment listed in Article IV, A, in this order, Patrol officers are required to carry the following equipment in marked police vehicles, including pool cars:

Answer 33

1. Issued body armor;
2. Issued first aid kit;
3. Fully charged fire extinguisher;
4. Gas mask and filter;
5. Good spare tire and tools to change tire;
6. Jumper cables;
7. Resuscitation device;
8. Riot helmet;
9. Personal Protective Equipment (PPE):
   a. Spit masks;
   b. Gloves; and
   c. Alcohol gel.
10. Any approved long gun for which the officer has qualified (shotgun and/or rifle);
11. Issued Laptop with approved current applications:
    a. Access to online telephone directory (internet);
    b. Electronic Written Directives; and
    c. Access to Criminal and Traffic Laws of Florida (internet).
12. Two blankets in a suitable container;
13. A supply of issued reflectors;
14. Traffic crash investigation supplies (clipboard, template, crash reports, and crash supplementary reports);
15. Seatbelt cutter;
16. A whistle;
17. A supply of blank reports;
18. Citation books;
19. Issued traffic safety vest;
20. Flashlight with orange traffic cone; and
21. Any other Sheriff’s Office equipment, which may be required in order to perform assigned duties.

Question 34

Marked pool cars will be equipped with these items at all times as well as a vehicle ___ card.

Answer 34

gas

Question 35

In addition to the items listed in Article IV, A, B, in this order, Patrol Sergeants are required to carry:

Answer 35

1. Official barricade signs and tape;
2. Arrest Warrant forms;
3. Request for Reimbursement forms;
4. Injury in the Line-of-Duty forms;
5. Employee Complaint Forms (P-0235 and P-0235A); and
6. Issued digital camera with memory cards.

Question 36

It is not necessary for Patrol Supervisors to carry a supply of blank report forms or citation books to supply their ______.

Answer 36

personnel

Question 37

Patrol Division ______ are required to carry, at a minimum, official barricade signs and tape, and Employee Complaint Forms

Answer 37

Lieutenants

Question 38

Those individuals assigned to the Patrol Divisions, but who do not report to work in a police uniform, will carry the equipment that is necessary for the safe and effective completion of their duties. The type of clothing worn will be appropriate for the task and approved by the ____ _____.

Answer 38

Zone Commander.

Question 39

Detectives are required to carry the following equipment in unmarked police vehicles, including pool cars:

Answer 39

1. Issued body armor;
2. Issued first aid kit;
3. Fully charged fire extinguisher;
4. Gas mask and filter;
5. Good spare tire and tools to change tire;
   6 Resuscitation device;
6. Riot helmet;
7. Any approved long gun for which the officer has qualified (shotgun and/or rifle);
8. Issued Laptop with approved current applications:

a. Access to online telephone directory (internet);
b. Electronic Written Directives; and
c. Access to Criminal and Traffic Laws of Florida (internet).

10. Issued traffic safety vest;
11. Whistle;
12. Flashlight with orange cone;
13. All forms and reports pertinent to follow-up investigations; and
14. Any other equipment, which may be required to complete the tasks of the individual unit which the detective is assigned.

Question 40

Civilian employees are required to carry the following equipment in unmarked police vehicles, including pool cars:

Answer 40

1. Issued first aid kit;
2. Fully charged fire extinguisher;
3. Good spare tire and tools to change tire; and
4. Any other equipment, which may be required in order to complete the tasks of the individual unit which the employee is assigned

Question 41

Each assigned vehicle operator will have an ____ (e for emergency) issued to him to maintain in his vehicle.

Answer 41

eBox

Question 42

The eBox will be ___ in color and easily recognizable when placed in the trunks of assigned vehicles.

Answer 42

red

Question 43

The eBox will be placed in the ____ of the vehicle, easily accessible and unobstructed with either the lid on or off.

Answer 43

trunk

Question 44

Any deviation from this will require the authorization of a _____ ______ or higher for circumstances that do not allow for the use of the eBox (covert vehicles, pick-up trucks, motorcycles, etc.) Certain issued items are mandated to be stored in the eBox and some items are only recommended.

Answer 44

Division Chief

Question 45

Mandatory items to be stored in the eBox:

Answer 45

a. First Aid Kit (not the Individual First Aid Kit, IFAK);
b. Crime Scene Tape;
c. Jumper Cables;
d. Rescue blankets (2);
e. Fire extinguisher;
f. Rubber gloves (1 box); and
g. Automatic External Defibrillator (AED) if applicable.

Question 46

Optional items that may be stored in the eBox that are not mandatory:

Answer 46

a. Resuscitation device;
b. Additional ammunition;
c. Individual First Aid Kit (IFAK);
d. Seatbelt cutter;
e. Flashlight with orange cone;
f. Traffic Safety vest; and
g. Alcohol gel.

Question 47

Sheriff’s Office vehicles shall, at all times, display the issued authorized ____ ____ unless otherwise authorized by the Sheriff or designee. Issued City tags, which are assigned to vehicles that display confidential tags, shall be retained concealed within the vehicle.

Answer 47

license tag

Question 48

A current list of unmarked vehicles displaying any tag other than a City tag shall be maintained by the Vehicle Coordinator’s Office who shall furnish the Communications ____ ______ with a copy of the current list.

Answer 48

Watch Supervisor

Question 49

Only Sheriff’s Office issued bumper stickers will be allowed on marked Sheriff’s Office vehicles. No bumper stickers/decals shall be permitted on ______ Sheriff’s Office vehicles.

Answer 49

unmarked

Question 50

All JSO personnel operating or occupying a Sheriff’s Office vehicle (other than a motorcycle) shall wear a safety belt/shoulder harness. The operator shall ensure that each ____ _____ passenger wears a safety belt/shoulder harness while in a Sheriff’s Office vehicle.

Answer 50

front seat

Question 51

All passengers must be restrained by a safety belt or child restraint device. Sheriff’s Office personnel operating _______ shall wear helmets and use approved eye protection devices.

Answer 51

motorcycles

Question 52

Children under __ years of age and small adults (under five feet in height) may be at risk in the front seat of airbag-equipped vehicles, according to safety experts. It is strongly recommended that officers who drive department vehicles not transport children in the front seat of their assigned vehicles if those vehicles are equipped with front and passenger side airbags.

Answer 52

12

Question 53

All modifications which involve a cost to the Sheriff’s Office must be placed on a Vehicle Modification Request Form (P-1693) and forwarded through the chain of command to the Director of ____ ____ for approval.

Answer 53

Police Services

Question 54

Sheriff’s Office vehicles shall not be modified nor altered without the approval of the Director of _____ _____. Installed equipment, particularly the laptop computer, radio, siren, and emergency lights, shall not be tampered with.

Answer 54

Police Services

Question 55

The purchase and installation of employee requested supplemental equipment (such as strobes, other additional lighting, radios, window tint, or other non-essential equipment) will be made at the ______ expense.

Answer 55

operator’s

Question 56

The installation of this equipment must be approved on a Vehicle Modification Request Form (P-1693), and installation must be done by a Department approved vendor. Once installed, all equipment becomes the property of the ___ __ _______.

Answer 56

City of Jacksonville.

Question 57

If the operator wishes to retain the equipment upon transfer of the vehicle, he will incur the cost of removing the equipment and returning the vehicle to its ______ condition. Otherwise, the equipment will remain with the vehicle until the vehicle is removed from service.

Answer 57

original

Question 58

(Post or Prior) to initial issuance of a city issued vehicle, each JSO vehicle receives a package of equipment that appropriately equips it for assignment within the JSO fleet.

Answer 58

Prior

Question 59

The only acceptable window tint for JSO marked units is Ultraviolet (UV) Clear on all front driver and passenger side windows, and no less than ___ on the back driver, passenger and rear windows.

Answer 59

15%

Question 60

Employees operating motor vehicles in routine situations shall conform to all laws regulating traffic. Employees shall set an example of good driving. Due to being unreasonably distractive, members will not operate a JSO vehicle while ______ on a cell phone. While patrolling or stopping to handle a situation, special care must be exercised to prevent the unnecessary obstruction of traffic.

Answer 60

texting

Question 61

Officers will sound sirens, display emergency lights, hazardous warning lights, or utilize the Public Announcement (PA) System on Sheriff’s Office vehicles only when responding to emergencies or when it is necessary in the proper performance of police duty (e.g., pursuits, responding to _______ or crimes in progress calls, stopping traffic violators, assisting motorists, parking on or near roadway, etc.) and as directed in Operational Order 03.04, Call Priority.

Answer 61

emergency

Question 62

Employees shall not leave Sheriff’s Office vehicles unattended with the keys in the ignition unless the vehicle’s doors are _____ (extra vehicle keys carried by drivers will be used to unlock the doors) and a police function is being performed.

Answer 62

locked

Question 63

Additionally, employees shall not leave the vehicle’s motor idling for extended periods of time (unless emergency equipment is in use or a suspect, interviewee, or canine is in the vehicle, etc.) as it is damaging to them and wastes ____.

Answer 63

fuel

Question 64

Air-conditioned vehicles are especially vulnerable to damage as a result of excessive periods of very slow driving or extended idling. It is the responsibility of each employee to ensure that the following methods for reducing fuel consumption are strictly adhered to:

Answer 64

1. Maintaining the proper air pressure in all the vehicle’s tires;
2. The strict observation of the speed limit with the exceptions as noted in Sheriff’s Office directives;
3. The reduction of unnecessary idling of vehicles; and
4. The avoidance of over-acceleration on starting.

Question 65

Sheriff’s Office vehicles not equipped with a ___ _____ will, generally, not be used to push inoperable vehicles clear of the roadway.

Answer 65

push bumper

Question 66

If a situation exists where there is imminent and immediate danger to motorists, officers shall use their discretion to resolve the matter. Anytime an inoperable vehicle is pushed clear of a roadway by a Sheriff’s Office vehicle not equipped with a push bumper, the officer must complete a ____ _____ Vehicle Accident/Incident Report regardless of whether or not there is any observable damage to the Sheriff’s Office vehicle.

Answer 66

Blue Team

Question 67

Vehicles shall not be utilized for carrying heavy or excessive loads unless specifically designed or equipped for that purpose; they shall not have objects protruding from the _____ or ______ unless it is necessary in the performance of the police function.

Answer 67

trunks

windows

Question 68

Employees who regularly drive a city vehicle, whether personally assigned or not, will have an _____ ____ and a vehicle card issued by the Fleet Management Division for that vehicle. These cards shall only be used by the employee to whom they are issued and for the vehicle, which they are issued. If a card is lost or stolen, it will be reported to the ____ ________ ______ immediately.

Answer 68

operator card

Fleet Management Division

Question 69

POOL VEHICLES ARE NOT TO BE USED AS TAKE HOME VEHICLES. An ____ _____ _____ or higher authority must approve any exception.

Answer 69

Assistant Division Chief

Question 70

All employees who live more than __ total driving miles (one way) outside Duval County and have an assigned take home vehicle shall park the vehicle at a secure location within Duval County as determined by the Sheriff and coordinated by the Director of Police Services prior to leaving the city limits.

Answer 70

10

Question 71

Employees must complete the Affidavit of Assigned Vehicle Location Form (P-1785) through the chain of command to their ____ _____ who will forward it to the Director of Police Services.

Answer 71

Division Chief

Question 72

If employees wish to change the location where they park their vehicles to another location on the _____ ____, they will inform their Division Chief via a Intradepartmental Correspondence Form (P-0004) or email through the chain of command each time, but may not change their parking location until approved.

Answer 72

pre-approved list

Question 73

Their Division Chief shall forward the request to the Director of ____ ______ for approval.

Answer 73

Police Services

Question 74

All employees who reside outside of Duval County, but within __ miles of the county line and have an assigned take home vehicle shall document the physical, permanent address the vehicle is being parked via the Affidavit of Assigned Vehicle within 10 Miles Form (P-1785A).

Answer 74

10

Question 75

Vehicles shall be used outside of Duval County only on official business and when authorized by a _______. When outside Duval County, assigned take home vehicles may only be driven to and from the employee’s home; however, assigned take home vehicles may be operated within Duval County in accordance with this order.

Answer 75

supervisor

Question 76

_______ _______ pertaining to employees on-duty shall also apply to employees off-duty.

Answer 76

Written Directives

Question 77

Weapons shall not be left in the ______ of JSO vehicles when the employee is off-duty. Weapons shall be stored in the vehicle’s trunk or safely stored per General Order LXXIII (73), Weapons Policy.

Answer 77

cabins

Question 78

Use of Sheriff’s Office vehicles for off-duty employment shall be limited to driving to and from the place of employment unless otherwise approved by the ______ ______ of Special Events or designee.

Answer 78

Assistant Chief

Question 79

Off-duty officers in marked units shall monitor the talk group of the ____ in which they are traveling at all times and restrict all radio communications to Sheriff’s Office business only (Detectives and specially assigned personnel in unmarked units shall monitor the ________ talk group). Civilian employees in issued Sheriff’s Office vehicles are not required to monitor the radio.

Answer 79

zone

Investigations

Question 80

Officers using Sheriff’s Office vehicles off-duty are not required to check in and out of service, but they shall advise the _______ when near an emergency call for police service and assist on-duty officers, if needed.

Answer 80

dispatcher

Question 81

When responding to calls involving a _____ while off-duty, officers may be required to handle the call to its completion to best preserve and/or handle evidence and maintain continuity.

Answer 81

felony

Question 82

Off-duty officers are responsible for handling or referring to an on-duty sector car all incidents coming to their attention and if the incident is referred, for the rendering of any assistance necessary until _____ units arrive.

Answer 82

on-duty

Question 83

Off-duty Patrol Division Officers, except those with permanently assigned call numbers, shall use their _____ ____ ______ when calling headquarters (HQ). To facilitate clear understanding of employee ID numbers by dispatchers, field units shall pronounce each digit of their 4 or 5 digit ID number independently (e.g. “HQ, 7-1-4-9” or “HQ, 6-0-6-0-7.”)

Answer 83

employee identification (ID) number

Question 84

Employees having permanently assigned radio call numbers shall use those numbers when handling calls or incidents while ___ ____ (e.g. “HQ, 8504” or “HQ, SO4.”)

Answer 84

off-duty

Question 85

Employees participating in the program shall be subject to calls, both on-view and assigned; in the event an incident is handled by an off-duty unit, the officer shall be paid consistent with the appropriate employee ______.

Answer 85

contract.

Question 86

Employees shall examine an assigned vehicle for dents, broken glass, or other readily visible damage prior to the vehicle’s use and shall report any previously unreported damage to the appropriate _____ ______.

Answer 86

Commanding Officer

Question 87

Employees with assigned vehicles shall be fully responsible for the general maintenance and proper care of the vehicle. The vehicle is to remain clean at all times. Vehicle maintenance and cleaning, whenever possible, shall be done during an officer’s __ ____ hours.

Answer 87

on-duty

Question 88

Employees shall gas vehicles, check lubricants and fluid levels, and have any maintenance, regular vehicle service (“A” or “C”), non-emergency repairs, annual vehicle inspections, and emission tests completed during ___ ____ hours whenever possible.

Answer 88

on-duty

Question 89

“A” service will be done every _____ miles or 4.5 months from the previous service (whichever comes first) for marked units, and every 6,000 miles or six months from the date of the previous service (whichever comes first) for unmarked units.

Answer 89

4,500

Question 90

“C” service will be done every _____ miles or nine months from the previous service (whichever comes first) for marked units, and every _____ miles or 12 months from the date of the previous service (whichever comes first) for unmarked units.

Answer 90

9,000

12,000

Question 91

For the purpose of preventative maintenance, vehicles that are unmarked but are identified as ____ _____ (DUI, Traffic, etc.) will fall under the marked unit maintenance schedule.

Answer 91

pursuit vehicles

Question 92

Officers on certain permanent shift assignments will not be able to complete some vehicle maintenance, repairs, or service while on-duty. In these cases, Officers shall obtain the advance approval of their immediate supervisor, check out on a signal “____” in the zone where the vehicle work will be completed, check back when the work is completed, and prepare and submit off-duty compensation through the Employee Information System (EIS).

Answer 92

10-59

Question 93

All on-duty vehicle cleaning, repairs, or maintenance will be coordinated with an officer’s supervisor so as not to interfere with the delivery of _____ ______.

Answer 93

police service

Question 94

If “C” service or other repairs require an extended vehicle layup, employees will make other transportation arrangements. Tire repairs and new tires can be obtained at authorized contract vendors and the Fleet Maintenance tire shop; however, when the authorized tire shops are closed, emergency flat tire repairs can be made to keep the vehicle operable provided no ____ ____ is available.

Answer 94

spare tire

Question 95

Employees shall clean their vehicles during __ ___ hours at the designated car wash facilities available for drive through cleaning.

Answer 95

on-duty

Question 96

All items of value (e.g., weapons, portable radios, computer gas cards, personal property) shall be removed from the vehicle when a vehicle is left at the ______ _____ ______ or any other repair facility.

Answer 96

Fleet Maintenance Facility

Question 97

Employees shall, at all times, drive vehicles with reasonable prudence to maintain the vehicles at the highest degree of ______ ______.

Answer 97

operating efficiency.

Question 98

Damage of any type to vehicles caused by _______ of employees shall be cause for disciplinary action.

Answer 98

negligence

Question 99

Damage of any type to vehicles for which the employee is not at fault shall be handled by the _______ _______ ______ at no expense to the officer.

Answer 99

Fleet Maintenance Facility

Question 100

Willful negligence in the care or operation of vehicles or failure to follow rules and regulations shall be cause for taking away vehicle assignment ______.

Answer 100

privileges

Question 101

If it becomes necessary for an assigned vehicle to be out-of-service for extended repairs, an employee shall use a _____ _____ (if available) for his tour of duty. Employees using pool vehicles shall be responsible for taking them to the Fleet Maintenance Facility for emergency repairs and notifying the Vehicle Coordinator’s Office of any other needed repairs.

Answer 101

pool vehicle

Question 102

The unit to which the vehicle is assigned is responsible for all service, repairs, and vehicle inspections, for pool cars. Employees using pool vehicles for a tour of duty shall be responsible for the following:

Answer 102

1. Taking vehicles to the Fleet Management Facility for emergency repairs;
2. Notifying the unit of other needed repairs; and
3. Ensuring the proper maintenance of vehicles prior to the use of the vehicle and at the end of each tour of duty. This shall include checking lubricant and fluid levels, and fueling the vehicle.

Question 103

An employee shall not use fuel, oil, lubricants, or other liquid additives in the vehicle other than those issued at authorized ___ _____.

Answer 103

fuel depots

Question 104

Supervisors shall inspect vehicles of officers under their command at least once a ______ and may conduct unannounced inspections.

Answer 104

month

Question 105

These inspections shall be documented on a Vehicle Inspection Form (P-0102) and forwarded to the _______ in charge of the Watch/Section for review.

Answer 105

Lieutenant

Question 106

Once the review is complete, the Vehicle Inspection Form (P-0102) will be returned to the supervisor for use the following ______.

Answer 106

month

Question 107

The Vehicle Inspection Form (P-0102) will be used for __ months unless the operator changes, which will require a new Vehicle Inspection Form (P-0102). The inspection will include, but not be limited to a check ensuring:

Answer 107

12

Question 108

Special Purpose Vehicles shall be inspected at least _____ using the Vehicle Inspection Form (P-0102) or other vehicle/craft specific checklist to document necessary vehicle/craft status, function, and any other checks needed according to manufacturer’s or statutory guidelines.

Answer 108

monthly

Question 109

_____ ______ such as fire extinguisher with current label, first aid kit with current supplies, seat belts, tires, brakes, etc. is functional and in good repair; All other assigned equipment is present and in good repair;

Answer 109

Safety equipment

Question 110

Employees shall report to the ____ ____ as soon as possible to replenish any supplies, which have been found to be diminished or dysfunctional.

Answer 110

Supply Unit

Question 111

The vehicle’s cleanliness (_____ and exterior);

Answer 111

interior

Question 112

Maintenance has been performed at the proper ______ or day/month intervals and emissions and inspection checks are current;

Answer 112

mileage

Question 113

Proper working order of __ vehicle emergency equipment (i.e. emergency lights, siren, radio, Premier Mobile Digital Computer [MDC]); and

Answer 113

all

Question 114

The officer’s name is properly ______.

Answer 114

displayed

Question 115

All ______ employees issued an assigned vehicle will complete a Vehicle Mileage Report Form (P-1195E) each month.

Answer 115

civilian

Question 116

The form will be completed and submitted electronically. The link to the electronic Vehicle Mileage Report Form (P-1195E) is available via the ______ __ _______ Division intranet site.

Answer 116

Budget & Management

Question 117

Employees must certify the mileage reported is true and correct and must submit the form for approval no later than the ___ of the following month;

Answer 117

10th

Question 118

The submitted form must be reviewed/approved by a Chief or higher no later than the ___; and

Answer 118

15th

Question 119

Instructions for completing and submitting the form are available on the ______ __ _______ Division webpage.

Answer 119

Budget & Management

Question 120

Employees will need to make emergency repairs, on-duty and off-duty, which, if not made, would cause damage to the vehicle or restrict its use. These repairs:

Will not exceed ____ and include such items as belts, hoses, and lights; and

Answer 120

$50.00

Question 121

Employees will need to make emergency repairs, on-duty and off-duty, which, if not made, would cause damage to the vehicle or restrict its use. These repairs:

Will not include brake jobs, engine tune-ups, or ______.

Answer 121

bodywork

Question 122

Off-duty officers will obtain the approval of an on-duty supervisor before performing any off-duty emergency repairs on an assigned vehicle. If approval is granted for off-duty emergency repairs, officers will check out on a signal “___” in the zone where the vehicle repairs will be completed, check back when the repairs are completed, and prepare and submit off-duty compensation through the EIS.

Answer 122

10-59

Question 123

On-duty officers will obtain the approval of their ______ supervisors before performing any on-duty emergency repairs on an assigned vehicle.

Answer 123

immediate

Question 124

To receive reimbursement for authorized repairs, employees, on-duty or off-duty, shall complete a Request for Reimbursement Form (P-1527). Repairs should be paid for in ____ and not with personal checks. Employees will have receipts marked paid by the vendor for all services and/or parts.

Answer 124

cash

Question 125

The completed Request for Reimbursement Form (P-1527) together with the _____ ______ of the paid bill shall be forwarded for approval to the JSO Fleet Administrator at Fleet Maintenance. Supervisors shall carry copies of Request for Reimbursement Form (P-1527) at all times. This form is not considered completed until signed by the vendor, driver, and approving supervisor.

Answer 125

original receipt

Question 126

The Budget & Management Division will write a check on the Operating Expense Imprest Fund and reimburse employees for the cost of the ____ emergency repair. State taxes paid on the repairs will not be reimbursed; therefore, employees should supply the vendor with the Sheriff’s Office tax exemption number, located on the Request for Reimbursement Form (P-1527).

Answer 126

minor

Question 127

Emergency repairs which cost $_____ or less made to a city vehicle on an official trip outside of Duval County will be handled in accordance with the above instructions except:

Answer 127

$50.00

Question 128

Emergency repairs which cost $50.00 or less made to a city vehicle on an official trip outside of Duval County will be handled in accordance with the above instructions except:

Answer 128

1. Permission of the employee’s supervisor is not required;
2. The cost of the minor repairs may be charged on the City Fleet Management Division credit card; and
3. The employee’s supervisor will be informed of the emergency repairs as soon as possible after returning to Jacksonville.

Question 129

Repairs, which cost more than $50.00, will not be made without prior authorization from a ______ or higher authority.

Answer 129

Lieutenant