Flashcards in Procedure 903-Sworn Personnel Transfers Deck (57):
.01A. This procedure, as well as allowing for professional growth and increased job knowledge among sworn members, establishes a transfer system, for officers holding the ranks of;
Patrol Officer, Detective Investigator, and Sergeant, that provides for the proper staffing of the Department
.01B. Officers holding the ranks of Assistant Chief, Deputy Chief, Captain, and Lieutenant are transferred at;
the discretion of the Chief of Police and are not governed by this procedure.
.03A. The Chief of Police has the exclusive right to transfer employees within the department to accomplish the;
mission and goals of the department in the most effective and efficient manner.
.03B. Newly hired officers are required to serve in the patrol shifts of the Patrol Divisions until the;
end of their  year probationary period, unless an overriding departmental need exists and a transfer is authorized by the Chief of Police.
.03C. An officer limited by physical disabilities or restrictions, who cannot be placed on regular duty assignment, may be transferred at;
the discretion of the Chief of Police. All other transfers, including intra-divisional transfers, are governed by this procedure.
.03E. The guarantees afforded under this procedure do not apply to;
special assignments, which are approved by Division Commanders.
.03E. Officers placed on special assignment on an involuntary basis shall work the assignment
maximum of  calendar days.
.03E. Officers placed on special assignment on a voluntary basis may work the assignment for a;
maximum of  calendar days.
.03F. This procedure does not affect the special drafting or assignment procedures for;
those divisions with no transfer requests on file.
.03G. Administrative and limited duty assignments are made through;
the Office of the Chief.
.03H. When an officer is involuntarily transferred all pending transfer requests;
remain valid. The officer is eligible to submit transfer requests immediately with no time constraints.
.03I. An officer is not allowed to work under the direct supervision of a relative. Relatives may be co-workers in;
the same division in non-supervisory positions.
.03J. There is no stigma attached, nor is there any retaliation, toward an officer who;
chooses to use this procedure.
.04A. Officers wishing to transfer, excluding transfers to a patrol shift of the Patrol Division, shall enter their transfer requests in the;
[PCAS] through COSANET on an office terminal.
.04A. There is no limit to the number of transfer requests an officer may enter;
into the PCAS.
.04A. The  letter office designation for the unit the officer is wanting to transfer into;
below the word "Office";
.04A. The  number activity code for the unit the officer is wanting to transfer into;
below the word "Activity";
.04A. The entering of a transfer request into the Police Career Activities System does not guarantee a transfer, but only ensures;
consideration of the request, a review of his record, and possibly an interview.
.04B. Officers assigned to any unit other than a Patrol Shift, wishing to transfer to a Patrol Shift of the Patrol Division must submit an;
Interoffice Memorandum through the chain of command requesting a transfer to a patrol shift of the Patrol Division.
.04C. If approved, the Interoffice Memorandum is forwarded to the;
Manpower Allocations Detail by the Division Commander’s office.
.04D. When the Manpower Allocations Detail receives the Interoffice Memorandum, the officer will be considered for transfer to a;
Patrol Shift, depending on staffing needs of the Patrol Division.
.05A. An officer wishing to withdraw a request for transfer may;
delete the transfer request from the Police Career Activities System (PCAS) database through COSANET.
.05B. When an officer is promoted or voluntarily transferred, all transfer requests of that officer on the;
Police Career Activities System are invalidated.
.05C. Any transfer request on the Police Career Activities System expires after a;
period of (12) months. It is the responsibility of the individual officer to ensure his/her transfer requests is current.
.06 A. When Division Commanders are authorized to fill a vacancy, only;
Division Commanders shall request the list of qualified candidates from the Manpower Allocations Detail.
.06B. Provides the Division Commander with a list of qualified candidates requesting transfer to that division, in order of the date and time of request.
The Manpower Allocations Detail
.06C. Officers entering transfer requests into the Police Career Activities System after the date and time a Division Commander requests a list from the Manpower Allocations Detail are;
not included on the list of qualified candidates. Their requests will remain in the event of another vacancy in that position.
.06D. If a qualified candidate believes he has been omitted from the list, he should immediately notify the;
Supervisor of the Manpower Allocations Detail in writing.
.06D. The Manpower Allocations Detail supervisor will review the circumstance of the qualified candidate being omitted from the list and;
make a decision as to whether the officer is added to the list or not.
.06E. Should the Division Commander eliminate all candidates on a list or should no requests be pending, the position is;
advertised in the Daily Bulletin.
.06F. Division Commanders make their selection from the list of qualified candidates, having  basic choices with respect to these candidates:
1. Select an officer;
2. Not select officer, leave name /future selection;
3. Reject officer and remove name for cause.
.06G. The names of personnel selected for transfer by Division Commanders are reviewed and approved by;
their respective Bureau Commander.
.06H. After the Division Commander has made a selection which has been approved by the respective Bureau Commander, the Division Commander;
notifies the officer selected and sends each officer who was not interviewed, or interviewed but not selected, a memorandum;
.06H. Each officer who was not interviewed, or interviewed but not selected, receive a memorandum;stating:
1. He was not selected;
2. Whether he stays on list or removed for cause;
3. Supervisory officer the officer may contact to discuss the decision.
.06I. All officers who hold the rank of Patrol Officer or Detective Investigator who have applied for a position through PCAS and who were not selected, and who request the same in writing through the chain of command to the Captain of the Unit to which the officer was not selected, shall be given the reason for rejection in writing;
within (14) calendar days of the date the request
was received by the non-selecting Captain.
.06I. Within (14) calendar days of receiving a written rejection, an affected officer may submit a written appeal to the;
Deputy Chief who supervises the non-selecting Captain.
.06I.The Deputy Chief shall affirm the rejection or overturn the rejection in writing;
within (14) calendar days of receipt of the appeal.
.06J. The Division Commanders' decisions regarding the selection of personnel are final.
The Chief of Police does not hear appeals from individuals not selected.
.06K. When an officer selected for a position indicates he would no longer like to accept the position, his request for that position is removed from the Police Career Activities System by the;
Manpower Allocations Detail at the request of
the Division Commander offering the position.
.06L. Ensures the transfer procedure was complied with and directs the proper transfer order to be prepared by the Manpower Allocations Detail.
The Office of the Chief
.07A. Division Commanders receive notification of approval or any denial of transfers from their;
respective Bureau Commander.
.07B. Division Commanders receive notification of the effective date of any transfer from the;
Manpower Allocations Detail.
.07C. All officers to be transferred are notified by the;
Office of the Chief.
.08A.(SCHARDS) requests are the basis from which all;
shift and relief day vacancies within the patrol shifts of the Patrol Division are filled.
.08B. Officers being assigned to different shifts or only receiving relief day changes are personally responsible for updating their SCHARDS request;
within (72) hours by making any necessary corrections, additions, or deletions.
.08C. All officers should retain a dated copy of their transfer request. Should an officer feel that he/she has been unjustly or erroneously transferred, the officer can make an appointment with the;
Manpower Allocations Detail supervisor to discuss the issue if he presents a dated copy of a transfer request.
.09A. Shift and relief day vacancies for Police Officers within the patrol shifts of the Patrol Division are filled by the;
Manpower Allocations Detail from current SCHARDS requests.
.09A. When a shift or relief day vacancy occurs due to an officer leaving a patrol shift of the Patrol Division, who notifies the Manpower Allocations Detail, which determines if the vacancy is to be filled?
the shift director
.09A. The creation of new relief days and the elimination of vacant relief days are determined by;
the Manpower Allocations Detail.
.09A. The cut-off date for consideration in filling any shift or relief day vacancy is the;
date the original change order is developed by the Manpower Allocations Detail.
.09A. Officers who enter relief day or shift change requests into SCHARDS after that date are excluded from;
that particular shift or relief day change order.
.09B. Selections for shift vacancies within a particular patrol section are subject to the approval of the;
Patrol Section Commander.
.09B. Selections for shift vacancies between patrol sections are subject to the approval of the;
Patrol Division Commander.
.09B. Selections for relief day vacancies only, are on the basis of;
seniority from SCHARDS requests.
.09B. The cut-off date for consideration in any shift or relief day change is the date the;
original change order is developed by the Manpower Allocations Detail.
.09B. Consideration for filling shift and relief day vacancies for Sergeants and Lieutenants within the patrol shifts of the Patrol Division is;
based, in part, on current SCHARDS requests.