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Flashcards in 5.1 Correspondence Manual Deck (16)
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1

What color ink shall correspondences be signed in ?

blue

2

Are route slips considered correspondence?

no

3

When shall the CHP 51wp be used for correspondence? Category 1

Between state agencies
(shall be memo when to appointed official)

4

When shall departmental letterhead be used for correspondence? Category 2

To anyone outside state government

it can be used when...commendations of employees elected officials such as governor judges etc.

5

How soon shall correspondence be acted upon ? If it can't be replied to?

within 15 working days.
It must be acknowledged

6

What is the recommended reference source when preparing written work?

the Gregg reference manual

7

What is the complimentary close?

sincerely

8

What is required on all state correspondence?

Telephone device for the deaf (TDD)
Calif. Relay Service telephone numbers

9

What shall the file number consist of on a memo?

singer's location code
authors ID
typist id (not necessary if the same)
Office of primary interest

10

what is the required spacing on memo's?

double spacing for single paragraph
single spacing on more than one with a double space between paragraphs.

11

How shall paperwork be attached when using USPS?

stapled or banded

no paper clips or clasps

12

What company do we ship with for time sensitive material?

on trac

13

Where does ontrac not ship to?

outside california

14

how long can comm net messages establish policy for?

up to 90 calendar days

15

Information that contains directives or information shall be issued as? 2 of them

MM or IB

16

Do file copies of correspondence require a signature?

no